Unofficial Minutes/Notes of Meeting, Hoofer Board of Captains (Directors), June 17, 2009

[Watson]

Unofficial Meeting Minutes/Notes of Meeting
Hoofer Sailing Club
Board of Captains (Directors)
June 17, 2009
8:45pm

*Michael Watson compiled these notes for distribution under the Open
Meetings Law of Wisconsin and cites the oral admission to him by
Wisconsin Union Director Mark Guthier on Thursday, June 11, 2009 at
11:30 am in his office that Wis. Stats. 19.81-98, also known as the
Open Meetings Law of Wisconsin, does in fact apply to Hoofer Sailing
Club.

*No Agenda was distributed to Club Membership before the meeting.
Agenda was distributed by Commodore at 8:37pm by paper format.

Attendees:

Nathan Holman
Michael Watson
Kristin Paul (2 votes)
Mark Rugowski
Mike Stephenson
Erica
Unknown Woman
Unknown Man
Christine Knecht
Jesse Pfameter
Jane Foster
Bridget Maniaci
Matthew Duerst
Justin Cherniak
Johann Sung
Brian Borkovec (UW Employee)
James B. Rogers (UW Employee/Hoofer Clerk)

Duerst called meeting to order at 8:50pm.
James B. Rogers set up a projector screen. Board Members set up
projector.

Members spent first 15 minutes bantering about what they are doing
generally about their lives outside of Hoofer Sailing Club.
Jesse said he researches something. Kristin went to SF. Daycamp
stuff. Working & classes. …. Etc. Watson helped set up social picnic
for Sunday on keelboats.

Talk of scuba persons finding working rudders in Mendota. Knecht got
new job. Foster does research and goes to Utah. Researching gypsy
moths, caterpillars. Borkovec talked about working. Rogers said he
just did lots of Office Fun and biking in Chicago. Sung defended his
Ph.d.

An attendance checklist of Hoofer Leaders was circulated.

Duerst said budget minutes were sent out. Questions as to whether BOC
had authority to change them. A lot of nitty gritty detail Sung
says. Corrections?

Board of UC approved last meeting minutes.

Borkovec requested specifically that his update to the BOC be attached
to the minutes. Duerst agreed to attach them. Motion to approve
minutes pending attachment of Borkovec's report. No majority on first
ballot by show of hands. Motion failed.

Cicular saw donation to Hoofer Shop. Actually a Chop Saw. Cherniak
moved to accept. Rugowski seconded. Show of hands affirmed the
motion.

Duerst said Polzin does a lot for Club. Polzin requests a half-price
membership. Duerst supports a half price membership for Polzin.
Holman spoke about how he cpould just claim his work deposit to get to
same price almost anyway. Pfammater said he is at the club all the
time, and he gives them a lot of advice. Sung said he's always fixing
boats. Duerst referre to email he sent about this request. Somebody
said how many folks this will bring forward asking for the same
discount who contribute to the Club. Holman said, think about whether
one does more than a Board member or not.

Sung moved to grant Polzin a half-price annual membership. Cherniak
amended to specify Polzin complete projects he starts and not claim a
work deposit of $65. Sung read motion. Holman moved to strike
project completion language. Debate of drafting.

Borkovec offered language to grant Polzin a half-price membership.
Borkovec is not a Board Member. Why is he offering motion
language???

Sung read a draft of language. Maniaci countered with more language.
Words debated, references to stuff given, etc.

Duerst said future motions should be placed in agenda distributed by
email.

Sung seconded the motion. Show of hands passed motion.

Foster left meeting at 9:10pm.

Duerst said persons want to sell old Tech hulls. Were slated for
trash. Rugowski said tradition rigs do not get thrown out with
Techs. Sung said there is an excess of rigs. Duerst asked if we
should sell other boats, like Lasers. Buyer just inquiring as to what
is for sale. Rogers said he'd be careful about rigging included, and
that there be no labor, additional work, etc. Rogers says only if
there really are extras should a rig be sold. Rugowski spoke as to
how little money bent aluminum gets. No motion needed or offered.

Bytes…boats. Discussed at last meeting. Projected budget for bytes
distributed by Mike Stephenson. Total start-up costs are $37,594.
This is a Youth boat everywhere. Has carbon fiber. Total annual
operating costs $3,134. Total cost of whole program is $75,000.

Discussion about youth champs, team, FJs, storage at Hoofer Farm,
lakefront space.

Motion to approve Bytes is in writing on page distributed according to
Mike Stephensen. Discussion of unit pricing. Supplier is in Canada.
Will send a employee to here to train Hoofers with setting up boats.
"Problems with Jibe-Tech will not be repeated here." Maniaci said
something about whether we have existing relationship with dealer who
may be angered by us purchasing from this vendor.

Holman seconded motion. Maniaci has questions. When will be in
water? Stephensen wants to discuss later. Will account in '09-'10
budget some think. Cherniak asked about delivery. Borkovec
debated.

Show of hands on motion passed motion.

Mike Stephensen now will address Club budget. Several minutes spent
setting up a projector. Stephensen sent out a couple reports. Sneak
peek—worthless. All income numbers not in yet. We don't know what is
coming in the last month. Ergo, cannot make ultimate decisions yet.
He is optimistic we will be fine on budget.

Starts off sneak peek details. Spreadsheet displayed. Keelboat stuff
is 11,009 over budget, according to Stephenson. Grinstead said
spending is frozen. Sailing Team is way off—almost double their
budget over. $18,000 Sailing Team deficit; Team is over budget by
this amount. Kristin Paul spoke about some stuff to justify the gap
and assuage concerns. Stephenson spoke of team being $13,000 better
than last year. He has heard membership numbers are up since last
year.

Maniaci is looking for data on a laptop. Pfamater said he just spent
money. Cherniak speaking of marketing budget. Mike says options are,
given that he does not believe they will be in the red. If Club has
more money…Tech loan numbers.

232 persons joined HSC June 1-15, 2009. Cherniak offered this data
off a laptop. Maniaci said last two days sold 25 memberships.
Cherniak said 14 persons joined on June 17, 2009. Mike asked leaders
send money.

Borkovec now speaking of cuts earlier in year…and wants to restore
cuts. (Why is UW Employee Borkovec debating budget items in Hoofer
Sailing Club, his employer's budget?) Stephenson is asking for what
is guaranteed to be spent next year. Cherniak wants to delegate
distribution of excess funds to Hoofer Executive Committee. Watson
asked Rugowski if that is permitted under rules of order. Rugowski
says yes.

Sung is speaking of new tools for shop, including a sewing machine.
Mike moved discussion on.

Borkovec now asking whether Board sees needs for Club? (Why is
Borkovec debating Board again, who are his employers, on a budget
discussion?) Discussion of purchasing a new grill. Mike wants a list
from BOC members. Maniaci is arguing for a grill; Stephenson said it
a silly discussion. Borkovec again introducing concepts of what we
"need" to debate. Discussion of hurting BOC next year, or not.
Holman is wondering why the surplus does not roll over. Maniaci asks
about paying off loans, etc. Wide debate of money and pet projects.

Rogers was asked for advice by Stephensen. Rogers said major changes
to budgets, three levels next year. More flexibility says Rogers.

Borkovec says according to database, we are 150 members more than at
this time last year. Claims it is consistent with his personal
observations. Maniaci speaking of complexity of buying a grill.
Cherniak asks are their things you all here need? Sung suggested we
advance. Pfammater spoke to "overspending" by keelboat fleet. Paul
weighed in. Doesn't think advancing keelboats money is smart.

Kristin Paul asking if she can go spend money; very happy to learn
she can spend money. Christopher Frye joined the meeting briefly to
ask for sails for KIII. Send it out to the email list Cherniak says
to gain suggestions.

Borkovec now leading discussion fo budgetary limits. (Again, why is
Borkovec debating the budget under which he attains his salary at UW-
Madison, to influence it?) Borkovec is discussion budget estimates…
etc.

Holman called the question after Rugowski wanted to table. Cherniak
reiterated motion is to delegate spending of up to $20,000 to
executive committee by July 1, 2009.
Motion carried by show of hands. Motion passes Chair announces.
Maniaci wants a date set to meet after meeting. Discussion over
spending will by over email by BOC by advice of James B. Rogers.
(Will that constitute a public meeting?)

Cherniak is speaking of being upset about setting up a kickoff.
Admonishing other Board members. Upset half of BOC didn't show up.
Certain members are not evening attending meetings anymore. If we
don't get folks to market the Club, we need to work together. Half of
Board is not helping. All the keelboat captains have not being to the
kick-off, and didn't even provide Justin a poster he says. All of
Cherniak's posters put up on State Street were torn down, and all
Library Mall. Holman asked who would do it. Board Members said they
would discuss it after the meeting. Watson asked them why they don't
ask the Club Members via email to come help with these projects.
Cherniak and another person said doesn't always work to just have club
members do this stuff, though for other projects they do use club
members.

Cherniak says most of what he is saying is not directed at persons
here tonight. He wants persons on the Board who are dedicated and
willing to do this work. Maniaci wants executive committee to discuss
with absent persons. Unknown woman wants to make Board membership
requirements greater, to require work hours. Duerst said he says in
Hoofer Sailing constitution that he as commodore creates position
descriptions for Board. Sung says the cynic in him says we have a
marketing position to take this pressure off group; wants Justin to
work on website, not marketing. Cherniak complaining about how he
can't do it all by himself. Can find regular bodies; can't find
knowledgable bodies.

Duerst doesn't think we should be discussing specific cases in this
meeting. No more kickoffs are planned. Everybody will get a
performance review email soon. Duerst says he has to do something
about this. There is nothing else to discuss tonight.

Closing remarks. Pirates Day is Saturday. Duerst says same weekend
of taste of Madison is…Paul…Boat Parade from Governor Island to just
past Memorial Union. Bunch of boats to support locally owned
businesses; sustainability; environment. Would happen after taste
of Madison. Keep it on Radar. Sounds like fun event Duerst says.

Maniaci wants to talk. Pirates Day. Says she is still looking for
keelboat sailors to operate boats for it. She wants others to ask
keelboat sailors to volunteer for event. Will be working on price of
CCUP. It will maybe be $65-75 this year. Erica asked Maniaci to
ballpark it. We got called out bigtime by the Union for past
accounting problems on CCUP. Rogers says whenever alcohol is covered
in fee, all expenses must be called by all income, and a substantial
meal must be associate dwith it. CCUP has been problematic last two
years. Out of balance. Same with Pirates' Day. "Days of Simple Fun
are Over," says Maniaci. Duerst said this should be discussed at next
BOC meeting. Maniaci is continuing…Duerst told her to keep it
brief.

That is end of agenda. Cherniak moved to adjourn. Erica seconded.
Passed by acclamation. Time is 10:17pm.