HFR Meeting minutes

[Esther Msechu]

Dear Team

Kindly receive HFR training feedback meeting minutes which was done on April, 2014

Regards

E. Msechu

[Grades Stanley]

Thank you Ester.
Received and noted.

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[Desderi Wengaa]

Thanks Esther for the meeting minutes. Looking forward to receive the training reports from the teams in each location

Regards, Wengaa

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[Darcy, Niamh]

Thanks Esther for sending the minutes – this is great to get the summary detail and we can focus on next steps.

 

I am assuming that there were also some positive comments (as I heard from Wengaa when he went to Arusha J) during the training as people are using the system!  Hopefully some of these will be captured in the training reports J.   We look forward to seeing the summary training report for all of the trainings that happened in March as this will provide us also some more detailed information we can I hope post on the MOHSW website and include in the MESI semi-annual report to show the progress here.

 

Thanks again, Niamh 

 

From: hfr...@googlegroups.com [mailto:hfr...@googlegroups.com]
Sent: Sunday, May 11, 2014 3:45 PM
To: hfr...@googlegroups.com
Cc: Hermes Rulagirwa; hso...@moh.go.tz; claud...@yahoo.com; i...@moh.go.tz; Happy Danford; khadija...@yahoo.com; smat...@yahoo.com; mah...@hotmail.com
Subject: [ HFR TZ ] HFR Meeting minutes

 

Dear Team

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[Darcy, Niamh]

And of course, thanks to all the ICT, HMIS and DCS team for planning, implementing and completing this important training.

 

Niamh

[Esther Msechu]

Sorry I forgot to copy UCC

[Kalungwa, Zaharani (CDC/CGH/DGHA)]

Dear Esther and all;

 

Thank you very much for very nice done minutes, I have a questions for two bullets on from the minutes below;

 

                  I.        some new councils were not available (example Bumbuli DC), some facilities of one councils were found on another councils

Soln: UCC will solve this by comparing the one from PlanRep

 

For this of new councils did you discuss ways to get this information in the future? New councils are formed everyday and this will continue to be the case every time new council comes to light. I remember at one time there was plan to talk with local government in Dodoma, how did it go and what is the plan going forward? Is the PlanRep system being updated once the new council is formed?

 

                II.        Participants agreed to have special code for the facilities which will show Region/Council/ Type of Facilities and ownership. These codes can be obtained from NBS

 

What code are we talking about? Do we mean those which are being used for census i.e. Arusha 001 etc? As far as I know NBS depend on MOHSW facility list to know how many facilities Tanzania have. Can you please help me by giving a example?

 

Thank you very much

 

Zaharani

From: hfr...@googlegroups.com [mailto:hfr...@googlegroups.com]
Sent: Sunday, May 11, 2014 3:45 PM
To: hfr...@googlegroups.com
Cc: Hermes Rulagirwa; hso...@moh.go.tz; claud...@yahoo.com; i...@moh.go.tz; Happy Danford; khadija...@yahoo.com; smat...@yahoo.com; mah...@hotmail.com
Subject: [ HFR TZ ] HFR Meeting minutes

 

Dear Team

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[Kalungwa, Zaharani (CDC/CGH/DGHA)]

Thank you Happy for clarification, so this new code will be similar to the way “Msimbo namba” are formed, is it not?

 

Regards

Zaharani

 

From: Happy Mariki [mailto:ha...@moh.go.tz]
Sent: Monday, May 12, 2014 10:15 AM
To: Kalungwa, Zaharani (CDC/CGH/DGHA)
Cc: hfr...@googlegroups.com; Hermes Rulagirwa; hso...@moh.go.tz; claud...@yahoo.com; i...@moh.go.tz; Happy Danford; khadija...@yahoo.com; smat...@yahoo.com; mah...@hotmail.com
Subject: Re: [ HFR TZ ] HFR Meeting minutes

 

Dear Zaharani,

yes, the code we are talking about is the one from NBS eg001 for Arusha.then each district has their own code.And each district will allocate a code for their facilities.so the only needed code from NBS is regional code and the code standard for facility will be RRRDDFF( R-region, d-district, f-facility) . During the training we talked about this and the participants asked for region codes from NBS so they can be able to allocate codes for their new facilities.

 

to my understanding, the code will not be able to tell us the ownership nor the type of facility just by looking at the code, further information is needed on this.

 

regards,

Happy

 

 

 

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Happy D Mariki
Computer system Analyst
ICT UNIT
MOHSW
tel:2126304(work)
mobile:07174168289

alternative email:sho...@gmail.com

 

[Scott Teesdale]

Hi All, 

I was curious to ask what the use case or purpose of the new ID is?  Is it already used somewhere?  Is there a specific problem it is trying to address? 

Best,

Scott 

Scott Teesdale

Project Manager - InSTEDD

Email: stee...@instedd.org 

Skype: scott.teesdale 

Social: Twitter / LinkedIn 

[Desderi Wengaa]

Dogo umenifurahisha ulivoshuka nondo technically hapa....wamekuchokoza kwenye eneo lako ukaamua kutoa makucha sio hahaaa

[Desderi Wengaa]

Happy, I can see your good clarifications here (in your area of expertise), by the way we did agreed that someone would be going to NBS for this soonest after the meeting. Did this happen? Was it you to go to NBS?if not when do we plan for such as cleaning is soon to start? Would you maybe need any formal help from Sotter/Claud?

 

 

 

From: hfr...@googlegroups.com [mailto:hfr...@googlegroups.com] On Behalf Of Kalungwa, Zaharani (CDC/CGH/DGHA)

Sent: Monday, May 12, 2014 6:04 PM
To: Happy Mariki

[Elaine Baker]

Hello team

I would very much caution against numbering geographic areas in the old way (0102 for region 1 district 2 etc).  This causes problems as when a district is moved from one region to another it needs a new code.  This has caused lots of problems in the past.  I would recommend that PMORALG and NBS establish a new numbering system for geographic areas which assigns each geographic area (whether village, ward, district, region or some of the other types like mamlaka ya mji mdogo) a unique ID, and the geographic area retains that ID even if it moves within the hierarchy.  Its position within the hierarchy is stored via a "parent_area_id" field.

As for facility IDs, in the health facility registry we are using the 6 digit ID with the Luhn check digit.  This was agreed on in a workshop in September 2012.  We are aiming to move away from "hierarchies" being built into IDs as this is international best practise.

Best wishes
Elaine

Elaine Baker
Systems Analyst

+255715568512

[Darcy, Niamh]

Thanks Happy, Mzeru, Wengaa, Elaine, Scott,

 

This discussion is very helpful.  It sounds like (and correct me here if I am hearing incorrectly) that district staff want to be able to enter the MSIMBO codes into the HFR for their facilities.  Maybe the way to facilitate this for now, is to have a document that they can look at in the Curation Tool that shows this data for regions/districts.  (The HFR does not guarantee uniqueness of this MSIMBO ID in the HFR – the uniqueness is in the HFR Luhn ID).

 

So, if the need from users is that they just need to know their MSIMBO codes so they can enter them into the HFR, perhaps a link to a document that has the current listing would be sufficient for them to look up and then just insert manually?  It may be a while before PMORALG and NBS are able to establish the suggested new numbering system, and at least this way users can see what the current list is in this document, and just use this as reference.  I would discourage doing this programmatically because we want to focus on using the Unique Luhn ID.

 

We really want facilities and councils to use the new unique Luhn ID for facilities, which I thought was the agreement back from Sep 2012 when all the stakeholders got together, but  operationalizing this is always harder than the plan J

 

Regards, Niamh

[Kalungwa, Zaharani (CDC/CGH/DGHA)]

Ha ha ha asante bwana wee nchi yetu hiyo lazima tusaidie tatizo hao wizara hawatuoni sisi kama tunataka kuwasaidia

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From: hfr...@googlegroups.com [hfr...@googlegroups.com] on behalf of Desderi Wengaa [dwe...@nb.rti.org]
Sent: Tuesday, May 13, 2014 7:17 AM
To: hfr...@googlegroups.com

[Scott Teesdale]

Hi All, 

I am still interested to understand how this ID would be used, to see if there is a requirement.  For example, district health officers want to do X with y data.  Or perhaps there are some other systems that want to consume this specific ID.  The registry is set up in a way to maintain legacy IDs in addition to the new Lunh ID.  I do want to echo the risks Elaine mentioned above though too.  Imbedding admin division codes into facility IDs can lead to some complicated data entry and mgmt support requirements as the admin divisions change over time.  

Also, a few clarifying points.  The Facility Registry Tool  Identifier data elements does not allow duplicate values, but it will allow them to be empty for things like legacy IDs of subsets of records.  For everyone's knowledge, there is also an internal ID that users never see, maintained by ResourceMap, in addition to the auto-generated Luhn ID with check digit, which has already been deployed.  

If there is anything InSTEDD can do to support the MOHSW and UCC to update the registry design / metadata, do let us know.  

Sincerely, 

Scott 

[Darcy, Niamh]

Thanks Scott,

 

I had forgotten the other IDs were also tied to unique data element. 

 

Niamh

[Michael Kambenga]

Hi all,

The HFR generates a Facility ID (HFR Luhn ID) which is used to uniquely identify the healthy facility which is free from any changes such as the administrative hierarchy changes,facility type changes or ownership changes.

When you search for Facility with FacilityID ZYXABC,you will get the same Facility regardless if it was moved from district A to B,or it was changed from Facility type J to K,or changed from Ownership Q to R.

The other information about the Facility can be obtained by just performing a simple filtering by using different criteria such as Administrative Hierarchies,Facility types or Ownership.

The HFR also offers rooms for the entries of the  old Facility Identifiers such as CTC ID,MTUHA Code and Registration ID which most of them are subjected to changes when things like administrative divisions,facility type and ownership change.

Thus,I am not sure that,that special code which will be showing Region/District/FacilityType/Ownership/Facility  will be able to tell us the ownership,facility type or administrative hierarchy of the facility if either of them changes unless otherwise that special code changes also.

Thanks,

Michael Kambenga...

[Darcy, Niamh]

Dear Scott,

 

Wengaa and I were discussing with Claud how the MSIMBO ID is used today.   One use of this ID is when a patient is treated at one facility, and gets a summary card, without specific confidential information on it.  They get an ID which is the MSIMBO ID, Region/District/FacID Number which can then be used by the next facility they go to, to be able to contact a provider at this other facility to be able to ask medical questions (with patient consent) about prior treatments etc.

 

This is just one of the user scenarios I have heard about with the MSIMBO ID, and am sure HMIS/ICT can add more here.

 

One suggestion raised today by MESI was to consider using the Luhn ID as the FacID Number, on these patient cards (so use Region-District-Facility Unique Luhn ID), with each facility knowing their unique Luhn ID which they can get once a facility is created in the HFR, then even if the District/Region change over time, at least this part of the ID is unique so worst case scenario the incoming facility can call the district to find out what this facility is.  Of course this is ahead of moving to a unique patient ID.

 

Please comment and especially HMIS can let us know if I am describing this user scenario correctly, and any other relevant user scenarios. 

 

Thanks, Niamh

 

From: hfr...@googlegroups.com [mailto:hfr...@googlegroups.com] On Behalf Of Scott Teesdale

Sent: Monday, May 12, 2014 12:31 PM
To: hfr...@googlegroups.com

[Desderi Wengaa]

Hello Niamh, Scott!

You have said it very well and also Sri had same thinking about the facility ID.

Basically the bottom line agreed was, facility have to get knowing their unique Luhn ID which they can get once a facility is created in the HFR. So whenever a facility gets to change but the unique ID will remain and won't affect and one can know what that particular facility is.

I got to well capture this which is very important.

 

Regards, Wengaa

 

[Desderi Wengaa]

Hello Happy,

Thanks for the two reports. I quickly scanned. I can generally see the districts/regions were happy with the HFR training.

It is at our hands now to sync up challenges highlighted here and plan on how such can be solved. In a way, I would also ask about the feeling of the participants pre & post training. Can we have the results to evaluate the training achievement (pre and post-test) if participants understood the topics and issues brought during the training.

I have seen this mentioned in the Morogoro report but with no findings??

Otherwise congratulations for the efforts.

 

With regards, Wengaa

 

 

From: Happy Mariki [mailto:ha...@moh.go.tz]

Sent: Thursday, May 22, 2014 2:45 PM
To: Desderi Wengaa
Cc: hfr...@googlegroups.com; Hermes Rulagirwa; hso...@moh.go.tz; claud...@yahoo.com; i...@moh.go.tz; Happy Danford; khadija...@yahoo.com; smat...@yahoo.com; mah...@hotmail.com

Subject: HFR report morogoro and iringa center

 

Dear all,

 

kindly see attached report of HFR rollout.

with this, i would like to remind coordinators who have not sent their reports to do so.

 

regards

happy

 

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