FW: List of questions

[Darcy, Niamh]

Sotter, Claud, Marcos, Ilomo,

 

We managed to have a brief call with Yangwe this morning, and then he followed up in email, as it was easier to write down the questions and get written responses so there is no confusion here.   Many thanks to Esther for setting this up for us, as it is very critical.

 

I think we have clarity here on the township authorities, which seem to be Town Councils (as we had before), and do seem to use Ward for now, but also go to the level of Vitongoji, under Village.

 

I hope we can review tomorrow morning, and then follow up if we have any questions.   This means we will need to make a modification to the data form to include Vitongji for either DC or TC.

Thanks, Niamh

 

From: Mtani Yangwe [mailto:mlya...@gmail.com]
Sent: Monday, January 27, 2014 4:44 AM
To: Darcy, Niamh
Cc: mkam...@gmail.com; emse...@yahoo.com
Subject: Re: List of questions

 

Dear Darcy!

 

Attached please are my responses to your questions. Any query or clarification, don't hesitate to ask.

 

Thank you for your continued co-operation

 

On Mon, Jan 27, 2014 at 9:10 AM, Darcy, Niamh <nda...@rti.org> wrote:

Questions

(1)    The list of Zones – Regions:  We are using:  Does PMO-RALG have a different grouping of regions in Zones?

a.       Central Zone: Dodoma, Singida

b.      Eastern Zone: Dar Es Salaam, Pwani, Morogoro

c.       Lake Zone: Geita, Kagera,  Mara, Mwanza

d.      Northern Zone: Arusha, Kilimanjaro, Manyara, Tanga

e.      Southern Highlands Zone: Iringa, Katavi, Mbeya, Njombe, Rukwa

f.        Southern Zone: Lindi, Mtwara, Ruvuma

g.       Western Zone: Kigoma, Simiyu, Shinyanga, Tabora

(2)    Do we need to go to a level below Village or Mtaa (NBS uses EA for household grouping which does not apply to facilities).  Is there a sub-village level we need to go to, or is village sufficient)?

(3)    "Mamlaka ya mji mdogo" (township authorities).  Several districts contain these township authorities, and inside these there are wards but no villages or mitaa, so instead of a structure of district,ward,village/mtaa, you have a structure of district, township authority, ward, vitongoji (with no villages or mitaa). 

 

 

--

--
Yangwe, M.L
Principal Computer Systems Analyst
Prime Minister's Office -Regional Administration & Local Government
P.O. Box 1923
Dodoma
Mobile: +255753180678
          +255655180678
email: mlya...@pmoralg.go.tz
       mtani.y...@pmoralg.go.tz

 

[Darcy, Niamh]

Hi everyone,

 

Here is a final diagram that shows the hierarchy.  We had subsequent discussions with Yangwe and he clarified the difference between Town Councils and the Township Authorities.

It looks like for TC/MC/CC we need to go to Ward/Village or Mtaa, as Village can happen sometime.

For District Councils, the hierarchy is different.

 

Thanks, Niamh

 

From: Mtani Yangwe [mailto:mlya...@gmail.com]
Sent: Monday, January 27, 2014 7:57 AM
To: Darcy, Niamh
Cc: Michael Kambenga; Esther Msechu; Samuel Masasi; rober...@gmail.com
Subject: Re: List of questions

 

Dear all!

 

I attached  the conceptualization of what you wanted to understand clearly.

 

 

 

On Mon, Jan 27, 2014 at 2:18 PM, Darcy, Niamh <nda...@rti.org> wrote:

Yangwe,

 

Thanks for this additional information.  If I was to represent this graphically, can we say the following:

 

So, that a township is under a district, but when it becomes a Town Council, it then includes the three levels of Ward, Villages and Vitongoji?

 

 

For us, on our data collection form we ask for

·         Region

·         District

·         LGA – CC, MC, DC, TC

·         Ward

·         Village or Mtaa

And can now add in township authorities under District Councils.

 

We are basically trying to locate facilities within the right geographic area, but will also have GPS codes to place exactly correctly on the map.

 

Am I capturing what you are saying correctly here?

 

Thanks, Niamh

 

[Scott Teesdale]

Hi All, 

This is a great clarification!  I'm glad that a meeting with the PMOLARG occured.  Is there any raw data files that support this new hierarchy?  We will need to create a csv that includes each parent and subsequent node name per this format to upload into the facility registry. 

Best,

Scott 

--

Scott Teesdale

Project Manager - InSTEDD

Email: stee...@instedd.org 

Skype: scott.teesdale 

Social: Twitter / LinkedIn 

[Elaine Baker]

Hi all

Just to clarify on where I got the initial analysis from - see the attached excel spreadsheet which I received in 2010 from Eric Kitali of PMORALG.  Some of it is in Swahili but it should still be intelligible to someone without Swahili.  The key worksheets are "kata and vijiji" and "kata and mitaa" (the others are just summaries).  In the "kata and vijiji" tab if you search for "Mamlaka ya Mji Mdogo" (which means township authority) you will see examples - Njombe is one example.

The structure is mostly like the diagram you have sent, but not completely.  Township authorities (in this document) do not have any villages (Swahili kijiji (singular) vijiji (plural)).  Instead they go straight from township authority to ward to vitongoji.

In general the structure from this document is:

District councils can have:

• Wards (Kiswahili: Kata) which contain
  • Villages (Kiswahili: Kijiji, plural Vijiji); and
• Township Authorities (Kiswahili: Mamlaka ya Mji Mdogo) which contain
  • Wards (Kiswahili: Kata) which contain
    • Hamlets (Kiswahili: Kitongoji, plural Vitongoji).

City Councils, Municipal Councils and Town Councils have:

• Wards (Kiswahili: Kata) which can contain
  • "Streets" (Kiswahili: Mtaa, plural Mitaa); and
  • Villages (Kiswahili: Kijiji, plural Vijiji) which contain
    • Hamlets (Kiswahili: Kitongoji, plural Vitongoji)

This excel file is from 2010 so of course the structure may have changed in the meantime, but it might be an idea to communicate back with Yangwe to double check on any differences between your diagram and this structure to see if they are actual changes or misinterpretations.

Best wishes
Elaine

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Elaine Baker
Systems Analyst

+255715568512

[Darcy, Niamh]

Thanks Elaine for this.

 

Yes, this does show slight differences as you say – so let me continue the correspondence with Yangwe, and a phonecall later today to clarify, and include you in the email thread and discussion here.  We were unable to meet in person due to the road problems from Morogoro to Dodoma.

 

Thanks, Niamh

[Darcy, Niamh]

Zaharani,

 

Based on Elaine’s email, we are following up with Yangwe on the administration hierarchy.  The spreadsheet Elaine sent has some examples of Townships, but let us wait until we hear from Yangwe on the additional questions and get a more updated Excel file to see these examples.

 

I hope to speak with him today also to clarify.

 

Thanks, Niamh

 

From: Kalungwa, Zaharani (CDC/CGH/DGHA) [mailto:iy...@cdc.gov]
Sent: Monday, January 27, 2014 2:23 PM
To: Darcy, Niamh; hfr...@googlegroups.com; hso...@moh.go.tz; hso...@gmail.com; claud...@yahoo.com
Cc: Perera, Sriyanjit (Sri) (CDC/CGH/DGHA) (CTR); stee...@instedd.org; elaine.b...@gmail.com
Subject: RE: List of questions

 

Niamh;

Thank you for this, i have question if you have the answer will appreciate if not please ask the PMORALG contact. On the township, where it goes from that level vitongoji do we have any example of that ?

Thanks
Zaharani

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[Samuel Masasi]

Dear all,

 

I am interested to know how PMORALG manages these changes from the time the changes are proposed to the time they are being approved. There are areas being qualified for higher status, merged, divided, etc. such changes are inevitable, we will get the most updated list today and after a year we will have to have updated files.

I remember they once were talking about the village registry but I do not know how far they gone about it. If possible, there should be a way that the HFR adopts a common field that will make the update of the administrative areas a simple and straight exercise. Possibly by a click of a button, all administrative areas in the HFR are updated and history is kept of course.

 

Best Regards,

 

Samuel Masasi

 

Tel.    +255 22 2412020

Cell.  +255 719 991992

           +255 766 991992

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[Darcy, Niamh]

Dear Samuel,

 

Absolutely agree here.  We need a longer term solution here to accommodating these changes that will keep occurring.  Let us put this on the open list of action items and we can review in our next FRS meeting.  I don’t believe we will have an automated solution determined by the time we do training, but this is something we can have resolved by the time we do the official public launch.

 

Thanks, Niamh

[Stephen Matemba]

Esther Msechu

This is my email.

dr Stephen Matemba

 

Dr Stephen F Matemba
Senior Program Officer
Directorate of Curative/Hospital Services
Ministry of Health and Social Welfare, Tanzania
smat...@yahoo.com
0659-644936/0753-503716