Revised Letter for H.U.S.H. - 03.09.10

[Owens, Debby (US)]

Good morning,

My husband looked at this last night and felt I needed to put a little more emphasis on the orphanage. As such, I rewrote the third paragraph. Please note the attached letter (version 2) with the latest changes. Thanks!

 

p.s. Feel free to make additional changes. Take care! J

 

 

 

Deborah A. Owens
Corporate Meeting Planner

Jones Lang LaSalle Americas Inc.

1801 K Street, N.W. | Suite 1000 | Washington, DC 20006

Direct (202) 719-5803 | Facsimile (312) 416-9537 | Cell: (301) 370-3322

debby...@am.jll.com

 

 

  

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[Tina Mance-Lee]

Thanks Debby for assisting in the development of the letter.

 

Even though it's on the flier, I would suggest adding a line in the letter that drop-off locations have been established around the metropolitan area. Also, keep in mind that we want to stress that this is an opportunity for this community to get involved on a local level. I have already communicated that verbally but it brings the point home by having it in the letter. If I'm correct in the approach here, I think what we want is more than just coverage of a story, we're looking for involvement.

 

Thanks,

Tina

[Owens, Debby (US)]

Thanks Tina. I actually tried to use the theme of the flier by creating a makeshift letterhead (until something more formal can be established). Creating the letter on letterhead will give us credibility as an organization. I didn’t list a phone number because I didn’t know what number to use. However, a number should be added before the letter goes out. I thought I emphasized community donations in the third paragraph, but in accordance with your comments, I added …”we need your help and the help of generous people in our local communities. Adding the line that drop-off locations have been established around the metropolitan area is a good point, but we’re going to need to add the addresses as well. In order to streamline the process, perhaps, a copy of the flier should be enclosed with the letter. Before enclosing the flier w/the letter, I would suggest changing the first bullet to “Haitian-Americans” operating under……. In any event, feel free to make changes directly to the letter. In closing, here’s another copy of the letter with the community information added. Thanks! J

 

 

 

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[Tina Mance-Lee]

Thanks Debby,

 

I'm in agreement with all your points. While Stephanie and I were on the phone, I had emailed her a copy of the revised flier to give her further details. For formality purposes, a flier will accompany the letter when it is sent. Once it has been approved, we can use this same letter to forward to the other media outlets.

 

Again, I appreciate the time and energy you have invested,

Tina