Hack Your Hackerspace member meeting: 2026-05-14

[Jay McGavren]

Please post replies if you feel anything is incomplete or inaccurate!

May 14, 2026

Members in attendance: 9

Card members present: 6

Board Members: 2

Quorum: 8

Cleaning

Bathroom -  Luis and Landon

Sweep - Andre

Kitchen - Eric

Mopping -  Jordan

Trash - Landon

Windows - Jay

Tables - Moheeb

Lost and Found - Jay

Old Business 

• Moheeb has a handbook draft - ask him if you want to see it!

• Please attend Hack Your Hackerspaces!

  • Anecdotally, both Thursday and Saturday HYHs fail to make quorum occasionally

• Stocking the lab

  • Antonio documenting our brands of supplies and where to acquire them

New Business

• Station evangelism: What would everyone want to put on 1 or 2 presentation slides about the station they champion/help run?

  • Let David Lang know; he's putting something together!

• Server rack upgrade is happening. (It's nicely done!)

  • networking gear

  • server gear

  • Jeff donated half-rack

  • lockable storage

  • shelving (supports ~2000 lbs)

• Alternative to self-hosting services with local hardware is cloud services like DigitalOcean. Not very expensive; ~$10/mo

• Possible A/V station upgrades

• Shout outs for moving help, fetching donations, etc.: Chris, Maria, Mala, Sheldon, Jeff, David F, Nick

• Odoo lab management system testing

• IT system redesign: Rick asks that it be made a proposal. Landon will take proposal on.

• We need IP addresses reserved for 3D printers. Operations responses have not been answered. Ask Antonio!

• IT Infrastructure concerns:

  • Prior Operations head changed all passwords and did not hand off.

  • Among other things this resulted in heatsynclabs.org domain expiration.

  • We are working on a plan to avoid this going forward.

    • Suggestions from Rick:

      • Two non-ops people know the master passwords at any given time.

      • No one does business under their own name! Role-based email addresses (e.g. operations at heatsynclabs dot org) only.

    • KeePass being set up

• Landon: we should have discussion of Events Team

  • Should write access to Google Calendar be public?

  • We could get rid of the Events Team if so!

• Member petition for vote of confidence regarding Champion David Lang

  • Petition follows procedure at https://wiki.heatsynclabs.org/wiki/Bylaws#MEMBER-CALLED_SPECIAL_ELECTION

  • We spent about an hour in discussion on this.

  • Much of what was said also appears in the discussion in Google Groups. https://groups.google.com/g/heatsynclabs/c/2NQPoWnS-i8

  • Petition has been submitted to board, vote will be held within 30 to 60 days

Upcoming Events

• Milton: Large handicapped-accessible planters being built for the City of Tempe will be in the middle of the space this weekend. Sorry for the inconvenience!

• Moheeb and Rick: potential "homelab" (personal experimental servers) event being discussed. Event needs someone to run it!

• James: Lathe class, lockpicking events

• Lego Day tower build (popular!)

• Eric: OrcaSlicer class on Sunday

• (Web) Browser Wars day

Station Reports

• 3d Printers - People speak ill of the printers too easily! Getting started page on wiki could have some permissions errors. Errors from EnderDragon; out of commission. Bottom shelf isn't ideal for SLA printers; they could use space to expand into.

• Display windows -  Not broken. Moheeb will set up LightForm projector

• Wood shop -  James Kehoe fixed bearing on band saw, it's working again! Andre is new champion! 🎉

• Laser - Smaller Gweike laser: possible fix pending. 

• Metal shop - going well, class on the 10th, another on 24th. Help from Brian Keller and David Lang helping with maintenance.

• Sewing - Couple machines down previously, couple got online this week. Jewelry/Sewing space expansion collaboration in the works.

• Vinyl - Chris is rocking it as champion! Loaned us a hat press. Electrical circuit capacity is a concern.

• Electronics -  Smith Hayward, David Flores. Shout to Jordan for organizing help.

• Microcontrollers - Same as electronics

• Welding - Orphaned! Prior champions indisposed currently. Need to find new champion and determine best practices. Station is functional but gas needs restocking.

• Jewelry - Cynthia will be out for a couple weeks and will be missing meetups during that time. Station is popular; kudos to Cynthia!

• Art - Needs champion. Millet House uses this station monthly. The surrounding stations (3d printing and Lego) sure would like more space...