We Hacked our Hackerspace!

[Robert Bushman]

On Thursday, 2024-05-09, we hacked our hackerspace!

Notes are available here:
https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-09

The next meeting is on Thursday, 2024-05-23.

Agenda is available here:
https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-23

[Nate Caine]

I am concerned that the HYH minutes are being posted on the Wiki, but they should be posted here on Google Groups.

If there is a follow up comment to the minutes, are they to be posted on Google Groups referencing minutes posted elsewhere on the Wiki?
If the need arises, we can search Google Groups for actions taken or proposals made at HYH.  Now we have to additionally search the Wiki?

I can only attend every other HYH, so perhaps I missed it, but don't recall decision to change from Google Groups to the Wiki being discussed.

[Robert Bushman]

Feel free to post them there.

If folks want me not to take notes the way I do, I'll be happy not to.


On 5/11/24 23:19, Nate Caine wrote:
> I am concerned that the *HYH minutes* are being posted on the *Wiki*,
> but they should be posted here on *Google Groups*.

> If there is a follow up comment to the minutes, are they to be posted on
> Google Groups referencing minutes posted elsewhere on the Wiki?
> If the need arises, we can search Google Groups for actions taken or
> proposals made at HYH.  Now we have to additionally search the Wiki?
> I can only attend every other HYH, so perhaps I missed it, but don't
> recall decision to change from Google Groups to the Wiki being discussed.
>
> On Saturday, May 11, 2024 at 2:32:57 PM UTC-7 Bob Bushman wrote:
>
> On Thursday, 2024-05-09, we hacked our hackerspace!
>
> Notes are available here:
> https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-09
> <https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-09>
>
> The next meeting is on Thursday, 2024-05-23.
>
> Agenda is available here:
> https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-23

> <https://heatsynclabs.wiki/index.php/HYH_Meeting_2024-05-23>
>
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[Eric Ose]

Bob I went ahead and copied the text from the last 2 HYH as HYH results with the formatting I was trained on back in the day.

I understand that the board hasn't done a proper transitional meeting handing off details about how to access the systems, and sharing the processes to follow. I can give a bit a leeway for that reason, but it seems like a process we have done for over a decade wouldn't be open to interpretation.

Eric Ose

Robot Ambassador

Sometimes cool things just happen, but usually you have to plan them.

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[Eric Ose]

OK not really in the original formatting because I was a little lazy. Our discussion notes always started with a list starting with 0 which I thought was great.

Eric Ose

Robot Ambassador

Sometimes cool things just happen, but usually you have to plan them.

[Robert Bushman]

I'm sorry I haven't had time to respond yet, I'm a bit busy.

But I did want to quickly say that Nate C and Eric are two of the most
dedicated contributors to a place, HeatSync Labs, that is very important
to me.

I'll do my best to explain where I'm coming from, as soon as I can. But
I don't want my delay in responding to engender any feelings of discomfort.

I have my reasons for how I've approached this. I'm happy with who I am,
and who I am trying to be. I will try to explain.

And I am also really happy to be involved in an org with both of you.

You two are awesome.

Thank you!

Bob

> <mailto:heatsynclabs%2Bunsu...@googlegroups.com>
> > <mailto:heatsynclabs...@googlegroups.com
> <mailto:heatsynclabs%2Bunsu...@googlegroups.com>>.

> > To view this discussion on the web visit
> >

> https://groups.google.com/d/msgid/heatsynclabs/710da809-98e8-409a-b8fa-348354283990n%40googlegroups.com <https://groups.google.com/d/msgid/heatsynclabs/710da809-98e8-409a-b8fa-348354283990n%40googlegroups.com> <https://groups.google.com/d/msgid/heatsynclabs/710da809-98e8-409a-b8fa-348354283990n%40googlegroups.com?utm_medium=email&utm_source=footer <https://groups.google.com/d/msgid/heatsynclabs/710da809-98e8-409a-b8fa-348354283990n%40googlegroups.com?utm_medium=email&utm_source=footer>>.

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[Robert Bushman]

Eric and Nate, as I noted, do a great deal to support HeatSync. When I
stopped in Saturday night to drop off some gear for my event Sunday,
they were there fixing a problem with the 60 watt laser. They each do
more than several people's fair share of work to keep the lab running,
and I am grateful for what they do.

Volunteers who give their time should not be met with criticism and
complaint, unaccompanied by authentic gratitude. Negativity at a
volunteer-driven organization pushes people away from the space. Good
people have stopped coming to HSL because of it. Anyone who has been
there more than a couple years knows of at least a few cases.

Positivity and encouragement are what build membership and engagement.
In order to grow to meet the increasing value of our location on Main
Street, we need a positive, rewarding environment for our volunteers.

But there is a lot of "should" in those preceding two paragraphs. This
is a do-ocracy, not a should-ocracy.

I've been trying to figure out how to make my desire for a less toxic
culture into a "do" action for me, instead of a "should" action for
others. I want to, "Be the change I want to see in the world."

I have been working hard at being more positive and supportive. I have
redoubled my efforts to be vocal in my appreciation and praise of other
volunteers. I intentionally seek opportunities to praise others and I
consciously let go of my complaints.

I will, also, no longer reward negativity by my actions. When I am
approached with criticism and complaint instead of authentic gratitude
when I volunteer; I will not internalize it, and I will not accede. I
hope that my example becomes a pattern that all our volunteers follow.

I have nothing but admiration for the work that Nate and Eric do. And
the recent Post Office experience - in which I failed where Nate
succeeded because Nate's demeanor worked better - shows that positivity
is not always the right answer.

But as a volunteer, I will not reward a lack of appreciation,
accompanied by criticism and complaint, with compliance.

I hope that my actions serve as an example to others.

[Darrell Wertz]

We have little or no archival history of meeting minutes because the wiki hasn't been used. It sounds like we would rather have no minutes than to have them in the wiki and linked to on the google groups. My vote would be to put them in the wiki. I open the wiki and read the minutes as soon as the link is posted. A year from now the minutes will be buried in a mountain of messages. Try to find the meeting minutes from 2021... The last board minutes were published around 2012 in the wiki. 

Long term survival of HeatSync may be dependent on our ability to document who we are as an organization. As a member of HeatSync, I rely on our wiki for the definition of who we are and how we operate.

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--

Darrell Wertz

717-578-9884 Mobile

[Eric Ose]

We just wanted to know why things were changed from the process that has been done for a decade. It is pretty common for HYH notes to get followed up with a discussion with multiple replies about the details. I think not having them posted will result in fewer engaging discussions.

I don't see any negatives with doing both things, other than that being more work.

Eric Ose

Robot Ambassador

Sometimes cool things just happen, but usually you have to plan them.

[Antonio Contrisciani]

The archive is the google group. for example I was able to find in about 2 minutes the following:

2021-05-27 HYH Notes

20 views

jot.p...@gmail.com

unread,

May 27, 2021, 8:54:13 PM

to HeatSync Labs

Attendees

• Jot Powers
• Mike Wolfson
• Mattie Finney
• Jason Nevins
• Lavell Dishmon
• Spencer
• Rick
• Chris M
• Antonio
• Jaime
• Luis
• Eric W
• Luis J
• Shaundra
• Milton
• Eric Ose
• Cpro

Old business

Skipped.

New business

Skipped.

Proposals

• 7:20 - Sell our English wheel - Darrell
  • Online: 9 Y, 1 A
  • In person: <From Milton>
  • Result: Pass
    

• 7:29 - Mattie Finney for card access - Ryan
  • Online: 9 Y , 2 A
    
  • In person: <From Milton>
  • Result: Pass
    
• 7:31 - Station champions with final say over stations - Antonio
  • Tabled until later HYH
    
• 7:36 - Codify inventory at HSL - Jot
  • Online: 9Y, 1 A
    
  • In person: <From Milton>
    
  • Result: Pass
    

• 7:41 – Change Mask Requirements** Jason and Mike
  • • A.  Masks for everyone for another 6 weeks
      • If not renewed, the mask requirement would be removed
    • B. Follow CDC guidelines for Lab
      • Host can choose to require masks
        
    • C.  Follow CDC guidelines but Masks can be required with 48 hours notice, masks will be required the whole day of the masked event.
    • Online:
  • A:  y: 4 n: 7 a: 0
    
  • B:  y: 8  n: 3  a: 0
    
  • C:  y:  6  n:  5 a: 0
    
    • Overall totals:
    • A: 5y 11N 2A
    • B:14y 3N 2A
    • C:6Y 11N 2A

B passes: 

• B. Follow CDC guidelines for Lab
• Host can choose to require masks

• 8:00 – Austin Rohner for Card Access - Milton
  Passed (online and in person, totals not recorded)
  
• 8:05 –Demar Douglas for Card Access - Milton
  Passed (online and in person, totals not recorded)

• 8:20 - Station reports (not to exceed two minutes)
  • Hahah...8:20...right...
    
  • 3d printers:  Need ender2 grubscrew checked
  • Art:  Mega mesa proposal in flight with plan for removal if nothing happens.
    

I think the problem is that people dont know where to look for archival information. That being said, I think its a great idea to put it in both the wiki and the group, even if its duplication of effort. The google group because we have pretty much always done it and that will keep the archival train unbroken. The wiki because, well, i dont like google having final say on our content and storage is cheap.

On Mon, May 13, 2024 at 10:25 AM Darrell Wertz <dlwe...@gmail.com> wrote:

To view this discussion on the web visit https://groups.google.com/d/msgid/heatsynclabs/CAJRzTqQp3tHXLmf7kjFeYEtAgMJ0w8Hh1-SNDBv%3DjcdsnUjVBQ%40mail.gmail.com.

[Cprossu]

The meeting minutes are all on the google groups, and in typical HSL fashion, are all over the place format wise and title wise, which makes searching them a chore

The wiki is a dynamic thing that can be modified or vandalized after the fact, which makes historical preservation and trust in it iffy at best, whereas the google groups is not, and is more archival in nature as a result. There's a lot to lose and so far out of all the things we have tried for communication wise and working log wise, despite it's limitations, lack of features, and difficulty of use, Google Groups has been the one constant and has allowed me to go back in time and figure out what our predecessors did better than any other platform.

If I were to have a say in this I would say that the best solution would be to first put it up on Google Groups, and do it in a format that is most compatible with also putting it on our wiki, maybe even going as far as to retroactively get some of the older minutes and such copied over to the wiki in one way or another. More backups never hurt, except for the workload it puts people through making content.

The wiki will never be as reliable as the groups as it relies on our own databases, servers, and/or cloud services, and if/when google eventually changes this product for the worse, or starts charging for it, we will have to rethink the way we do things.

I find way more integrity in the Groups than any other platform we currently use for historical preservation, and since the best a user can do is remove their own post, even if we did something unpopular or had a different viewpoint at the time, it's not like someone can go back in time, edit their post, and change whatever viewpoint they had back then to make it work with the politics of today. I found so much info and help in the groups that any project I do for the lab has it's own thread here so other people can look it up and know what I was thinking at the time and why. Documentation here (even my own!) has helped me repair or resurrect so many HSL projects, and has prevented me from duplicating work so many times that I think it's one of our greatest assets.

[Darrell Wertz]

Exactly how do I access these minutes in google? Can I see a list of all of them at the same time without seeing a bunch of other garbage? It looks like I have to do a google search and then pick them out of the rest of the messages.

To view this discussion on the web visit https://groups.google.com/d/msgid/heatsynclabs/40130252-5fc5-4ab2-ba2f-e0d33b3f1bc3n%40googlegroups.com.

[Eric Ose]

It seems pretty easy: https://groups.google.com/g/heatsynclabs/search?q=%22HYH%20Results%22

Eric Ose

Robot Ambassador

Sometimes cool things just happen, but usually you have to plan them.

To view this discussion on the web visit https://groups.google.com/d/msgid/heatsynclabs/CAJRzTqRpM6ahgxyYw5Be0Vg3hK-O9ex%3D5-RVej6ORNsV%2B2j8gA%40mail.gmail.com.

[Jeff Sittler]

This sounds like a good case of updating the procedures/processes for running a HYH per: https://wiki.heatsynclabs.org/wiki/HYH

[Cprossu]

Thank you for your service Eric! Also I hope those cookies were good.

[sherman mohler]

Can anyone cover public hours for May 21st 7pm-10pm? Perhaps one of our latest approved cardholders (like Arnob) can also help out?

Thanks to Beau who will be covering May 28th! 

I'll be back in June.

Cheers,

-- Sherman

[Robert Bushman]

Hi Sherman,

I'll take the May 21, 7 PM to 10 PM slot. And I'll ping Arnob and see if
he'd like to co-host. It would be a good chance to show him the ropes.

Enjoy your travels!

Bob

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[sherman mohler]

Thank you !

-=S

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