Board Meeting 1/12/2012
Ryan Rix
Board of Administration
Open Session
12th of January 2012
7:00p.m. to 8:30p.m.
Location:
HeatSync Labs
140 w. Main St
Mesa, Arizona 85201
Board Members(Alphabetical by Last Name):
Will Bradley
Jose Diaz
Jeremy Leung
Ryan Rix
Jacob Rosenthal
A reminder, all issues for consideration must be provided to the Secretary in
written form at least 7 days prior to the necessary posting date for that
meeting.
Any written materials distributed to the Board in connection with this agenda
will be made available at the meeting location located at the address at or
just prior to the meeting.
==New Business==
None! Expect reports from each of the offices, and a quick meeting!
--
Ryan Rix
HeatSync Labs | Secretary of Board
@rrrrrrrix | http://rix.si
Nate Caine
Jan 12 minus 7 days equals Jan 5.
"Einstein Express: When it absolutely -- positively -- has to be
there the day before yesterday."
Ryan Rix
The date of the meeting and deadline for adding to the agenda was noted by
Jacob[1] back on 12/23/11. If there is an issue you feel cannot be handled by
our Operations team, feel free to voice it to any of the board members and we
would be more than happy to open a discussion on it.
r
[1]:
http://groups.google.com/group/heatsynclabs/browse_thread/thread/f702ee9ab0cc1f75
Ryan Rix
== Opening ==
19:36 meeting called to order
== Roll Call ==
Board Members Present:
Jeremey Leung presides
Jacob Rosenthal taking time
Will Bradley
Jose Diaz
Ryan Rix, taking notes
Members present:
Clark Jones
Prescott Ogden
Paul Hickey
Nate Caine
Guests:
Blaine Bublitz
== Approval of Previous Minutes ==
Unanimous consent, prior meeting minutes pass
== Public Comments ==
None
== Director Reports ==
=== Jacob Rosenthal ===
Suggests opening discussion on moving to yearly board meetings, bring
discussion before next board meeting
pass off time for discussion of Financial reports
=== Jeremy Leung ===
Sees us getting comfortable in the space, wants to see some progression in the
new space, getting past the holiday slowness
=== Jose Diaz ===
Opens with Financial report 2011q4
Reference slides
Jeremy asks if the incoming revenue referenced is just membersihp revenue, or
includes donations. Jose says that it does not include donations
Jacob opens comment on income, donors, basically we have a lot of money and
should spend it. We need to spend this money since we're a nonprofit, let's do
something fun. Are we buying a building next year? electrical buildout?
Station head budgets? 3D printer? router? mill? suggests opening discussion on
this
Nate comments on finance, doesn't hurt to save money for summer utilities in
case we lose membership during the heat so that we don't go over the edge.
Also supports are heads have budgets available.
Jose asks that we establish budget for each area.
Jacob says that the board feels weird spending membership money and asks
members to open discussion on purchases.
Clark comments on experience with 501(c)3, won't raise eyebrows as long as
cash on hand is below one year of expenses.
Prescott also believes we need to start spending the money we have saved in
the bank, as well. Currency of the hackerspace is energy and enthusiasm, not
money. raises point on being excited makes us do cool stuff, and tools make us
excited. We don't have huge risks, we made it through q4.
Will wonders if the board needs to approve large expenses, or does it only
need the treasurer and board's unofficial approval.
Jose, policy that has been established is that the board has a procurement
request, goes to the board and the two champions to verify that we want to
spend money on it.
=== Will Bradley ===
Operation-wise, ad-hoc donations and general mess have been a pet peeve among
membership, has been working to make sure we're on top of that, coordinate
tearapart and HYH to address the mess has taken care of a lot of that
Not sure how to handle random stuff appearing in the lab
Will is integrating RFID interlocks with station members
Thanks to operations team for doing better than he could have expected.
=== Ryan Rix ===
Mirrors Will's commentary, suggests that we yield his time to Jose for
discussion of upcoming bylaws
Jose will be discussing updated by-laws outside of meeting time, and we will
be adopting the by-laws at our next meeting.
Jeremy explains changes of by-laws as something our non-profit lawyers
suggested to make them more legally standing
=== Closing ===
Jeremy says that it is important that we open discussion on procurement
Jeremy moves to call the meeting to adjournment
Unanimous consent, meeting called to adjournment at 20:05