Agile Project Management Youtube
Maral Mende
Iterative or agile life cycles are composed of several iterations or incremental steps towards the completion of a project. Iterative approaches are frequently used in software development projects to promote velocity and adaptability since the benefit of iteration is that you can adjust as you go along rather than following a linear path.
One of the aims of an agile or iterative approach is to release benefits throughout the process rather than only at the end. At the core, agile projects should exhibit central values and behaviours of trust, flexibility, empowerment and collaboration.
Iterative or agile project management focuses on delivering maximum value against business priorities in the time and budget allowed, especially when the drive to deliver is greater than the risk. Some agile principles include:
This APM Research Fund study builds on the APM North West Volunteer study on the practical adoption of agile methodologies which provided a review of approaches at a project level, this study aims to investigate the level of practical adoption of those programme and portfolio components addressed by scaled agile methodologies.
The objective of the study was to understand the extent to which scaled agile tools, techniques and roles are practically in place in corporate portfolio, programme, project and development management methodologies, to determine the level of corporate commitment to exploiting scaled agile, e.g. pilot, full use, selective based on need, as well as drivers for selection or deselection of the framework based on the overheads.
Agile helps build client and user engagement because changes are incremental and evolutionary rather than revolutionary: it can therefore be effective in supporting cultural change that is critical to the success of most transformation projects.
In addition to emphasizing iterative development, in which each sprint results in a potentially shippable increment, agile project management incorporates cross-functional teams who work closely with stakeholders in a process that allows for adjustments as requirements evolve and formalizes feedback loops at the end of each sprint.
Agile was originally developed for the software industry to streamline and improve the development process in an effort to rapidly identify and adjust for issues and defects. It provides a way for developers and teams to deliver a better product, in a faster manner, through short, iterative, interactive sessions/sprints. In the era of digital transformation, with many companies migrating to a digital workplace, agile is a perfect fit for organizations looking to transform how they manage projects and operate as a whole. Agile can help ensure company-wide process and methodological alignment. In terms of business benefits, both the digital workplace and agile provide:
This hybrid approach aids in making agile even more adaptable within various industries or to suit the more unique nature of a project, product, or service. Again, due diligence is required to determine the suitability and capacity of the different methods and processes available.
Scrum is a powerful framework for implementing agile processes in software development and other projects. This highly adopted framework utilizes short iterations of work, called sprints, and daily meetings, called scrums, to tackle discrete portions of a project in succession until the project as a whole is complete. There are three key roles within Scrum: the Scrum master, product owner, and Scrum team members:
There are also many templates available from companies like Microsoft that project managers can use rather than re-creating the wheel. Here are just a few among several others available from Microsoft:
As competition is continually increasing and time to market is also shrinking, agile offers numerous benefits and limited drawbacks. As more companies make the shift to a digital workplace that is highly dependent on speed, flexibility and increased productivity, agile or hybrid methodologies will become increasingly necessary. Its application in multiple industries and alignment with the benefits offered by a digital workplace model, indicate that agile adoption rates will continue to increase across industries around the world.
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Stemming from Toyota's lean manufacturing concept of the 1940s, software development teams have embraced agile methodologies to reduce waste and increase transparency, while quickly addressing their customers' ever-changing needs. A stark change from waterfall project management that focuses on "big bang" launches, agile helps software teams collaborate better and innovate faster than ever before.
Traditional agile project management can be categorized into two frameworks: scrum and kanban. While scrum is focused on fixed-length project iterations, kanban is focused on continuous releases. Upon completion, the team immediately moves on to the next.
It all starts with the backlog, or body of work that needs to be done. In scrum, there are two backlogs: one is the product backlog (owned by the product owner) which is a prioritized list of features, and the other is the sprint backlog which is filled by taking issues from the top of the product backlog until the capacity for the next sprint is reached. Scrum teams have unique roles specific to their stake in the process. Typically there's a scrum master, or champion of the scrum method for the team; the product owner, who's the voice of the product; and the scrum team, who are often cross-functional team members in charge of getting s@#$ done.
A scrum board is used to visualize all the work in a given sprint. During the sprint planning meeting, the team moves items from the product backlog into the sprint backlog. Scrum boards can have multiple steps visible in the workflow, like To Do, In Progress, and Done. Scrum boards are the key component for increasing transparency in agile project management. Get started using a scrum board with our free scrum template.
Kanban is a framework for agile project management that matches the work to the team's capacity. It's focused on getting things done as fast as possible, giving teams the ability to react to change even faster than scrum.
Unlike scrum, kanban has no backlogs (usually). Instead, work sits in the To Do column. This enables kanban teams to focus on continuous releases, which can be done at any time. All work is visible, scoped, and ready to execute on so that when something is completed, the team immediately moves on to the next. The amount of work is matched to the team's capacity through WIP limits, which is a predefined limit of work that can be in a single column at one time (except the To Do column). The kanban framework includes the following four components:
A kanban board is used to visualize all the work that's being done. It's also used for planning resources allowing project managers to see the work and develop timelines accordingly. A kanban board is structured into columns and lanes that stories pass through on their way to completion. Stories sit in the To Do column until the WIP limit allows for the next task to be worked on. The list of work should be split into relatively small issues and organized by priority. As you can see in this example, lanes can help keep the higher priority items separated from "everything else." Get started using a kanban board with our free Jira kanban template.
Whatever agile framework you choose to support your software development, you'll need a way to see your team's progress so you can plan for future work or sprints. Agile project estimating helps both scrum and kanban teams understand their capacity. Agile reports show the team's progress over time. Gantt charts and backlog grooming help project managers keep the list of work current and ready for the team to tackle.
Project estimating is an extremely important aspect of both kanban and scrum project management. For kanban, many teams set their WIP limit for each state based on their previous experiences and team size. Scrum teams use project estimating to identify how much work can be done in a particular sprint. Many agile teams adopt unique estimating techniques like planning poker, ideal hours, or story points to determine a numeric value for the task at hand. This gives agile teams a point of reference to refer back to during sprint retrospectives, to see how their team performed. Jira can be customized to capture your teams' unique project estimations.
Project estimations come into play at the beginning and end of each sprint. They help teams determine what they can get done at the beginning of the sprint, but also show how accurate those initial estimates were at the end. Agile reports, such as Burndown charts, show how many "story points" are completed during the sprint. Jira offers dozens of out-of-the-box reports with real-time, actionable insights into how your teams are performing. Having data to support your retrospectives is an invaluable way for agile teams to improve.
A product backlog is a prioritized list of work for the development team to do that comes from product roadmap and its requirements. The development team pulls work from the product backlog for each sprint.
Grooming and maintaining your backlog helps teams achieve their long-term goals by continually adding and removing items based on the team's long-term capacity and changing business objectives. Jira lets teams groom huge backlogs with multi-select ranking and order user stories and bugs by dragging and dropping issues. You can also filter with Jira's flexible search to find a particular user story or bug.
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