[Divya Sharma]

Hi all,

if a director residing in Canada wants to be appointed as an additional director in one of his indian company , so DIR-2 and other documents to be notarized in canada ? How to proceed 

[Vinod Kumar Agarwal]

Does he have a valid DIN ?

On Tue, 30 Sep 2025 at 18:16, Divya Sharma <divyashar...@gmail.com> wrote:

Hi all,

if a director residing in Canada wants to be appointed as an additional director in one of his indian company , so DIR-2 and other documents to be notarized in canada ? How to proceed 

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[CA Rajesh Sewlani]

dear madam

if he is holding VALID / ACTIVE DIN and Digital Signature

you dont need any document to be verified or notarised.  DIR-2 consent is in form itself.

if he is not holding DIN/DSC - all documents to be notarised in canada to obtain DIN and Digital Signature

On Tue, Sep 30, 2025 at 6:16 PM Divya Sharma <divyashar...@gmail.com> wrote:

Hi all,

if a director residing in Canada wants to be appointed as an additional director in one of his indian company , so DIR-2 and other documents to be notarized in canada ? How to proceed 

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Regards,

CA Rajesh Sewlani

 Chartered Accountants

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[Arun Kumar Maitra]

The following documents will be needed by a Canadian citizen to become a director in an Indian Company:

His passport size photograph 

Passport 

ID proof and Address proof 

His above documents need to be apostilled and notorised by a Competent Authority say Indian Embassy and then they are to be filed along with DIR-3 KYC for DIN application and DSC.

CA CS Arun Kumar Maitra 

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[Divya Sharma]

Hi all,

I have filed DIR-5 for having 2 DIN but it is rejected due to this reason. Please suggest what to do next

• The DIN holder has taken second DIN in violation of section 155 of the Act and required to be get compounded(PRIOR TO 2/11/2018) /adjudicated(ON OR AFTER 2/11/2018) the violation under the provisions of the Companies Act, 2013 to consider the application. DIN Holder has not submitted the filing proof and order thereof for compounding/adjudication as the case may be. may be decided

[Keertu Hari]

Need to apply adjudication application with concerned roc.

Thank and regards,

CS Balambika 

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[Vinod Kumar Agarwal]

Please discuss

98101 94149

Vinod Agarwal, Advocate

Delhi

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[Deepanshu Mittal]

Hi Divya,

• After 2 November 2018, Rule 11 of the Companies (Appointment and Qualification of Directors) Rules, 2014 (as amended) mandates adjudication of the violation by the Adjudicating Officer (Registrar of Companies) before the duplicate DIN can be surrendered.

That’s why your DIR-5 got rejected — because you didn’t submit the adjudication order or proof of compounding.

Warm Regards, 

CS Deepanshu Mittal

Mob: 8130710162

Email: cs.deepan...@gmail.com

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Warm Regards, 

CS Deepanshu Mittal

Mob: 8130710162

Email: cs.deepan...@gmail.com

[swati medatwal]

Dear All,

Please help to understand the following query:

In Extract of Board's Report (Part of Form AOC-4) require to disclose -"Details of Loan, guarantee, investment or security is given by the Company as per Section 186" these transaction should be given based on the transaction took place during the period or based on the the ongoing transaction (i.e. Outstanding balance of loan/guarantee as on 31st March, 2025) given in the Balance sheet?

Kindly clarify.

Thanks & Regards,

Swati Medatwal

Company Secretary

VH Township Private Limited

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[Sneha Dhivar]

Dear Divya Ma'am,

I am also submitting the DIR-5 application as the Director has two DIN. Please advise in relation to the attachment where it states that : 'Affidavit including declaration that retained DIN will be updated with all CIN/LLPIN association'. Can you please share a draft of the declaration or do we need to file only the affidavit?

Please guide. Thank you

--

[Sujoy Sircar]

You can give cross reference to the Note number in financial statements where details of such loans, etc are disclosed.

Sujoy Sircar (ACS, LLM)

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[Sneha Dhivar]

Hi All,

Can anyone please guide for the attachments of DIR-5?

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[Vinod Kumar Agarwal]

Affidavit and formal Application

V K Agarwal

98101 94149

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[Sneha Dhivar]

Hi,

The attachment specifically states that "Affidavit including declaration that retained DIN will be updated with all CIN/LLPIN association". Do we need to file a Declaration with an affidavit. If yes, can anyone please provide a draft?

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[Vinod Kumar Agarwal]

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[Sneha Dhivar]

Thank you so much sir!

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