[GTOC 9] Details on the final GTOC9 workshop and papers.

[Dario Izzo]

Dear all,

Thanks for the great enthusiasm which is making GTOCs a success!! Week 1 has passed and teams are deep in trajectories computations.

I need to send you some administrative information on the GTOC9 workshop in Japan and the teams final paper submission. Hopefully they are not going to distract you from problem solving or #GTOC9 tweeting :)

Final Workshop: 

As mentioned in previous communications we organised the GTOC9 workshop as a special session during the 31st ISTS, 26th ISSFD & 8th NSAT Joint Conference conference in 3-9 June, 2017. 

You can find the conference schedule at http://www.ists.or.jp/overview/ (GTOC9 session is on Tuesday 6th June, in Sub Hall). We may need only the morning or the afternoon according to the number of people planning to attend / present.

You can register to the whole conference here, http://www.ists.or.jp/registration. note that the deadline for early registration is on the 17th of April.

If you do not plan to attend the conference, but only the special session on GTOC9, you will not need to register. 

The GTOC9 trophy will be awarded during the closing ceremony on the 9th of June. In case you have not registered to the main conference, you may still attend that event, but you need to pay a separate fee. The price for the closing ceremony is 3,000 yen (general) or 1,000 yen (students).

Please note that you do need to send me a mail with a list of names attending the GTOC9 workshop and a separate list for the attendance to the closing ceremony.

Paper submission:

Instead of a final few pages on the submission method, this year teams are asked to submit a formatted paper describing their solution strategy for the GTOC problem. The paper must be written according to the format specified here for the Acta Futura journal. http://www.esa.int/gsp/ACT/publications/ActaFutura/index.html. Latex templates are available and would be preferred. There will be no peer-review process on the paper, only a check on its compliancy with the Acta Futura guidelines and common scientific practices. Paper must be at least 5 pages long and not longer than 10 (including refs and figures). 

The deadline for paper submission is the 8th of May 2017. Papers will then be included in the conference proceedings (still to be conformed with the organising committee) and made available online. At a later stage, according to the number of received contributions, I will consider also publishing a special issue of the Journal Acta Futura on the GTOC9 problem with selected contributions.

Miscellanea:

There were some typos and small glitches in the original pdf distributed. Also some teams registered after the competition start. New and updated versiosn of the pdfs will be made available online . The web site, instead is continuously updated.

On the submission limit: the number of submissions per day are currently limited to 10 each 12hrs. From next week of the competition, instead, there will be no submission limit.

Best Regards,

Dario Izzo

[Dario Izzo]

Dear all,

The Preliminary Workshop programme is now available and so are the various papers submitted. I did put everything on line as promised (https://sophia.estec.esa.int/gtoc_portal/?page_id=814).

Some of the papers are already in good shape for a journal issue and I will send around a dedicated mail after our special session In Japan with further instruction for all those teams that want to submit their work there.

Should there be some mistakes on names / affiliations etc. please do not hesitate to contact me and have it corrected.

IMPORTANT: If you intend to participate to the GTOC9 special session, but not register for the full ISTS/ISSFD conference, you should send me a list with names before the 16th May. In that case you will not be asked for a registration to ISTS/ISSFD, but would still have to pay to attend the final conference event where the trophy will be awarded.

Dario