Ideas and questions

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Colin Harrington

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May 18, 2009, 11:11:10 AM5/18/09
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What type of Conference would it be?
http://en.wikipedia.org/wiki/Unconference#Styles_of_facilitation

Would it make sense to partner with or extend an existing conference?  NFJS? BarCamp?  etc.

Is there another attraction (evenings) that would compliment the conference well for incoming guests?

We do have a good community already in Minnesota, lets make it a blast for those in Minnesota and invite others to come to the party :-)

Is the conference a 1 time deal, 1 time with an option to extend, or is this something that we are trying to build a reputation for?

What constitutes this conference's success?  number of attendees?  Satisfaction ratings, number of big-name speakers?

It is a lot of work putting something like this together, but rewarding (so I hear)

~ Colin Harrington

Shaun Jurgemeyer

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May 18, 2009, 11:32:04 AM5/18/09
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I think the drawing factor that we've talked about a lot is price.
Many of the big conferences are expensive to the point of being
prohibitive to people paying out of pocket. On top of that, yeah,
let's sell Mpls.
I definitely agree that some sort of social gatherings would help us
out a lot. I'm not sure what those are aside from going out on the
town, but I'm sure we can come up with something.

I would say this should be a one time deal with the option to extend.
Satisfaction surveys are a huge part of that decision. Success to me
is the satisfaction of the participants, and little else. The way we
create that satisfaction probably does require some big name speakers
and a reasonable amount of participation though. Obviously we'd need
at least enough participation to cover costs though.

Based on some of the comments so far, I was under the impression that
most people were envisioning at least part of the conference being a
"traditional" style with scheduled speakers ahead of time. I'm
certainly open to other formats though. Maybe we could have part of
the conference be formal talks followed by BOF sessions or some other
more free-form talks. That way some of the people not as familiar
with all of the tech could get some formal introduction and follow it
up throughout the free form sessions.

Partnering could be a good option for us, especially to help get the
word out. Bill has already talked to Soeren about potentially using
the GR8 branding, so that could be a good option.

On May 18, 10:11 am, Colin Harrington <colin.harring...@gmail.com>
wrote:
> What type of Conference would it be?http://en.wikipedia.org/wiki/Unconference#Styles_of_facilitation

Bill Turner

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May 21, 2009, 6:59:29 AM5/21/09
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After the conference ended in Copenhagen, I had the luxury of having
an informal post conference beer with Søren Berg Glasius, Guillaume
Laforge, Dierk König, Graeme Rocher, Michael Kimsal and others. They
are all very supportive of us hosting a conference. Søren said his
biggest disappointment was that it was not more hands on. Others
chimed in and said that it would be very difficult to have hands on
sessions with such large crowds. Thus, it was suggested we have
workshops beforehand, probably dual track, and each workshop would
likely need two presenters so that one can be assisting people while
the other is keeping the flow going. Oh, and workshops could be
separate additional buy-ins, thus keeping the cost down. Certainly,
this is all very preliminary, but I thought we might consider a
schedule something like the following:

Wednesday - All day workshops, perhaps two each lasting four hours in
length? This is the most tentative because it would another days
facilities cost. Then again, these could be held at satellite
locations. Executive Offices (?) rents out facilities for a reasonable
rates that will accommodate 10-12.

Thursday - Two four hour workshops, lunch, keynote, perhaps one
presentation, birds of a feather groups, then an evening activity.

Friday - Full day of presentations, lunch, close with a panel
discussion.

Saturday - MinneDemo, though maybe workshops if Wednesday doesn't work
out (I don't like this idea, feeling people would rather have the
workshops ahead of time).

Oftentimes at a conference there is a showroom floor. Has anyone given
any thought to that? We might be able to get a number of consulting,
recruiting and training companies to come in a pay for a booth. It
might be enough, even, to offset a good share of our costs. I could
see a booth set up for selling books, too.

I was surprised at how few of the attendees in Copenhagen had actually
used Grails or even Groovy on real projects, though most everyone I
spoke with had done some toy development. This tells me that we can
have some basic workshops alongside some that are diving deeper. I
feel, too, that we have a lot of talent in our local group, so perhaps
we can get people to volunteer for presenting a workshop. In that
vein, I'd like to toss my hat in the ring for such a thing (I imagine
we'll actually look for proposals). I am already developing short
demos for presentations to my client base, thus this would only be an
extension of that. I have created training and have some formal
training in training design. But, my real world experience is somewhat
limited having only worked on the one project. If anyone would like to
pair with me, especially someone with a voice of experience, let me
know.

Shaun Jurgemeyer

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May 21, 2009, 8:59:04 AM5/21/09
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I feel like this might be getting away from us a bit here. We've
moved from talking about a 1-2 day conference to a 3 day event during
the week with satellite locations and a showroom. I understand that
we want to make this valuable, but let's not try to be everything to
everyone.

I like the idea of workshops, but why beforehand? If a lot of the
people are inexperienced, wouldn't it be valuable for them to get some
information on Groovy etc before diving in? Assuming we have a
presentation track covering beginner topics I feel like that makes
more sense.

I just want to throw out there again that I would strongly prefer at
least part of the conference on a weekend. Losing 3 days of income
(or vacation) is not something I can typically do and could possibly
affect our local turnout.

Bill Turner

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May 21, 2009, 9:46:40 AM5/21/09
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Yeah, I was tossing out ideas, top of my head kind of thing. I prefer
two days to three. I thought I was clear on that. I am open to
suggestions. Satellites being one way of keeping the price down. Maybe
not.

But, I am strongly in favor of it being weekdays. I don't believe it
would be as difficult for most people to give up a couple days of work
(and vacation), and may even get it paid for by their employer. It is
my belief that people plan things on the weekend with family and
friends and just don't want to give those days up. I am an
independent, so I understand the loss of income clearly. For
Europeans, and maybe other parts of the world, work, which a
conference is, is anathema. Witness Guillaume's comment.

Again, workshops beforehand is my opinion of what I think is
preferrable. I tried to point out how little knowledge people were
bringing with them to the conference, so I thought hands-on workshops
could help to raise the base skill level. That is my justification. I
don't feel strongly about it one way or another. There is also some
justification in that almost all conferences I've attended (or
considered) that also had workshops had the workshops beforehand.

If I wasn't really clear, I was proposing a 1.5 day conference, with
the workshops being an add-on that could bring in some extra income.
Maybe a poor idea. Maybe not. It seems many conferences do work that
way.

You seem to be implying multiple conference tracks. I hadn't felt that
was really decided. Personally, I like it as long as we can get enough
quality presentations to keep it interesting. Then, what should the
tracks be? Groovy (fundamentals and deeper topics) and Frameworks
(Grails, Griffon, GORM). Would their be a track for supporting
technologies (Gradle, GroovyDoc, GroovyMock, others)?

What about exhibitions? Is this going further than we can right now? I
don't know who could be approached, but exhibitors do pay a lot. I'd,
at the very least, like to see books for sale.

Shaun Jurgemeyer

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May 21, 2009, 10:18:49 AM5/21/09
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Well certainly nothing's "decided" at this point. My idea of tracks
is very informal. Basically we would have breakout sessions in
parallel, and try to keep it so there is always a beginner subject,
perhaps a framework subject etc running at any given time. Given the
number of suggested topics on the conference details page I don't
think we'll have trouble filling slots.

I don't mean to be bringing down your suggestions, but there are a lot
of ideas here and if we really want to get things organized we have to
separate those things that are feasible for a conference organized in
4 months by inexperienced organizers from those that are just nice to
have.

Obviously the two of us disagree on time of week, but what do others
think? I get the feeling that I'm in the minority on this one, but
I'd like to know for sure.

Given that you've already gotten some feedback on workshops, I think
that we should pursue that. An additional 1.5 days seems like a lot
to me, but again I'd like to hear more opinions. If we kept it to .5
- 1 day we could probably avoid the satellite locations and
potentially avoid the separate pricing model. As you can tell, I like
to keep things simple.

Showroom floors and exhibition spaces seem to be things that we should
hold off on, at least on a large scale. We don't know what kind of
sponsor interest we can generate, especially so quickly. If things go
well and we are lucky enough to put this conference on again, then we
could expand then.

Chad Small

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May 21, 2009, 11:52:56 AM5/21/09
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I like the dual track nature of 'beginner' and 'advanced'.  Not necessarily calling them out that way, but having choice of sessions.  Assuming sessions can be filled in this way. 

Would it be worth going to the groovy community through a survey to see what people would be looking for in a groovy conference?   hands on workshops, sponsors/vendors, level of content, time of week, time of year, price point, location.

another take from Peter Bell (@PeterBell):

http://gettinggroovy.wordpress.com/2009/05/20/the-gr8-conference-overview/
<<
I’m still fairly new to Groovy and Grails so I found the content valuable. I’d imagine that to keep it relevant to experienced Groovy and Grails developers, the next event would have to have at least two separate tracks to provide some more advanced material while still allowing for true “hands on” sessions to get beginners up to speed with Groovy and Grails.

Chad Small

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May 21, 2009, 12:41:58 PM5/21/09
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I'm taking a shot at drafting a survey and then we can have a survey
if we want to push it out and get feedback to broader group :)
Not sure it would even get much play, but don't cost nothin -
surveymonkey.com

some basic indicators/questions I'm starting with are:
- loc of respondent
- cost (pd speakers, venue, vendors)
- location (central/midwest cities - Mpls, Chicago, Detroit, St
Louis, Milwaukee)
- speaker experience/relevance/notoriety
- time of week (2 days, 3 days)

chad.

On May 21, 10:52 am, Chad Small <chadem...@gmail.com> wrote:
> I like the dual track nature of 'beginner' and 'advanced'.  Not necessarily
> calling them out that way, but having choice of sessions.  Assuming sessions
> can be filled in this way.
>
> Would it be worth going to the groovy community through a survey to see what
> people would be looking for in a groovy conference?   hands on workshops,
> sponsors/vendors, level of content, time of week, time of year, price point,
> location.
>
> another take from Peter Bell (@PeterBell):
>
> http://gettinggroovy.wordpress.com/2009/05/20/the-gr8-conference-over...
> ...
>
> read more »

Chad Small

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May 21, 2009, 2:06:00 PM5/21/09
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I threw this together pretty quick at lunch. Let me know if we want
to go down this path. And any changes you think should be made.
Again, this won't be hugely scientific or anything, but maybe we'll
learn something from throwing it out there to the masses.

http://www.surveymonkey.com/s.aspx?sm=jYAwSDBSoTiTnDsRF7gOpA_3d_3d

It's live, if you submit 'Done' on the last page your results will be
tallied and it supposedly limits responding by ip in some manner.

later,
chad.
> ...
>
> read more »

Bill Turner

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May 21, 2009, 4:31:37 PM5/21/09
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can the city locations be a rank order?
asking how much they are willing to pay is a good idea, as well. that
is very normal for a marketing survey. The last page, which I presume
is built on previous answers, could read something like "Given a
conference that ..., how much would you be willing to pay?" That is a
much better indicator than it currently stands. Also, if planning for
a hotel venue, tossing in questions about rooms and rates might not be
a bad idea, either.
> ...
>
> read more »

Chad Small

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May 22, 2009, 9:23:58 AM5/22/09
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thanks for the feedback Bill.  I was trying to keep it as simple as possible and limited to 10 questions with the free account. 
I can rank the city question, but wasn't sure it would matter to people - they may have a fav - then not sure it would matter to them.  I'll change it though - doesn't hurt anything.

I added some text to the comment so it reads
      "Comments on why or why not. And if likely please comment on what you consider fair price."

Should we push this thing out through blogs/twitter/user groups and see what people have to say?

chad.

Andres Almiray

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May 22, 2009, 11:32:42 AM5/22/09
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On Fri, May 22, 2009 at 6:23 AM, Chad Small <chad...@gmail.com> wrote:
thanks for the feedback Bill.  I was trying to keep it as simple as possible and limited to 10 questions with the free account. 
I can rank the city question, but wasn't sure it would matter to people - they may have a fav - then not sure it would matter to them.  I'll change it though - doesn't hurt anything.

I added some text to the comment so it reads
      "Comments on why or why not. And if likely please comment on what you consider fair price."

Should we push this thing out through blogs/twitter/user groups and see what people have to say?

Sure! gr8conf caught the attention of the G3 community by announcing it 6 months advance via twitter (it was just an idea then).
 



--
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bill turner

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May 25, 2009, 5:35:40 PM5/25/09
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Yeah, let's release it and ask people to retweet.

On May 22, 2009 8:24 AM, "Chad Small" <chad...@gmail.com> wrote:

thanks for the feedback Bill.  I was trying to keep it as simple as possible and limited to 10 questions with the free account. 
I can rank the city question, but wasn't sure it would matter to people - they may have a fav - then not sure it would matter to them.  I'll change it though - doesn't hurt anything.

I added some text to the comment so it reads
      "Comments on why or why not. And if likely please comment on what you consider fair price."

Should we push this thing out through blogs/twitter/user groups and see what people have to say?

chad.

On Thu, May 21, 2009 at 3:31 PM, Bill Turner <worldwi...@gmail.com> wrote: > > > can the city ...

Bill Turner

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May 27, 2009, 8:37:57 AM5/27/09
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Don't know if this is the correct place to post this. Here is a
message from Søren Berg Glasius about using the GR8 brand. Feedback?

--

My current thoughts about the brand, is that is can be used by others.
I (being an independent developer) would of course like to travle the
world, so going to these GR8 events at a very reduced cost could of
course be good, but if the numbers gets up, going to all of them might
not be an option (when looking at it from a financial perspective).

And I guess, that if I have to get paid, I also have to offer
something, so here is what I can offer:

* The website - needs a rather large make-over in case it has to cover
multiple conferences
* Our blog (on the website). Already feed-burned to several other
blogs
* Our twitter (currently has 228 followers -and that number grows by
the day)
* My budget (what costs did I have, and what income)

On a personal note, I'm very kean on going to places like the States,
Australia and I hope that GR8 conference will be able to "take me
there". My wife is a scientist and can oftent get funding to visit
universities in other parts of the world, and traveling with her and
my kids would indeed be nice.

So as you can understand, I'm not in it for the big bucks - but rather
for the enjoyment and traveling.

It sounds like you have something in mind - could you shead some light
on, what, where and when this might be?

Shaun Jurgemeyer

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May 27, 2009, 8:58:13 AM5/27/09
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That's fantastic news.  I think that the use of the brand, website etc, not to mention having Soren there, is worth the cost of his travel.  That would significantly reduce our startup and promotional effort. Have you told him our tentative plans? 

Robert Fischer

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May 27, 2009, 9:03:06 AM5/27/09
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If you're looking for this fall, I vote October 9th to the 11th. That's one week after the fall MSP
NFJS, and it'll be a perfect excuse for me to spend the entire Fall Break hanging out in my ol'
stompin' grounds. :)

~~ Robert.
--
~~ Robert Fischer.
Grails Training http://GroovyMag.com/training
Smokejumper Consulting http://SmokejumperIT.com
Enfranchised Mind Blog http://EnfranchisedMind.com/blog

Check out my book, "Grails Persistence with GORM and GSQL"!
http://www.smokejumperit.com/redirect.html

Bill Turner

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May 27, 2009, 9:55:05 AM5/27/09
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I told him we are planning for it here and are looking at late
September or early October. I also gave him the link to this group and
asked him to join.

For personal reasons, I'd like to see this happen on the 24th/25th of
September. I have a wedding to attend on the 26th and know people that
will come into town for that that would likely attend the conference
if around the same time. This is a weak conviction, however.

On May 27, 7:58 am, Shaun Jurgemeyer <sjurgeme...@gmail.com> wrote:
> That's fantastic news.  I think that the use of the brand, website etc, not
> to mention having Soren there, is worth the cost of his travel.  That would
> significantly reduce our startup and promotional effort. Have you told him
> our tentative plans?
>

Bill Turner

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May 28, 2009, 2:31:19 PM5/28/09
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Chad, is the survey ready for promotion? I don't think I've seen any
tweets about it and I am following you. I presume it would be the same
link. If it's ready, let's get some feedback! :-)

On May 22, 8:23 am, Chad Small <chadem...@gmail.com> wrote:
> thanks for the feedback Bill.  I was trying to keep it as simple as possible
> and limited to 10 questions with the free account.
> I can rank the city question, but wasn't sure it would matter to people -
> they may have a fav - then not sure it would matter to them.  I'll change it
> though - doesn't hurt anything.
>
> I added some text to the comment so it reads
>       "Comments on why or why not. And if likely please comment on what you
> consider fair price."
>
> Should we push this thing out through blogs/twitter/user groups and see what
> people have to say?
>
> chad.
>
> ...
>
> read more »

Chad Small

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May 28, 2009, 3:37:10 PM5/28/09
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I threw a tweet out on the survey - http://twitter.com/chadsmall/status/1950826174
Others please push around as well.
I'll see if we can get others access to the survey results. 

thanks.

On Thu, May 28, 2009 at 2:32 PM, Chad Small <chad...@gmail.com> wrote:

It's ready to go and at
Yes, let's start pushing it out and see what people think.

Chad Small

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May 28, 2009, 3:32:23 PM5/28/09
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It's ready to go and at

http://www.surveymonkey.com/s.aspx?sm=jYAwSDBSoTiTnDsRF7gOpA_3d_3d

Yes, let's start pushing it out and see what people think.

sbglasius

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May 29, 2009, 3:44:24 AM5/29/09
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Hi

I Tweeted it for you on @gr8conf

/Søren

On 28 Maj, 21:32, Chad Small <chadem...@gmail.com> wrote:
> It's ready to go and at
>
> http://www.surveymonkey.com/s.aspx?sm=jYAwSDBSoTiTnDsRF7gOpA_3d_3d
>
> Yes, let's start pushing it out and see what people think.
>
> ...
>
> læs mere »

Chad Small

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May 29, 2009, 12:32:44 PM5/29/09
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Uploaded results doc with survey results to this point -
http://groups.google.com/group/groovycon/files?hl=en

Summary:
• 32 responses
• Most from MN, but pretty broad response, a few international
• Time of week not obvious – Thursday – Sunday (time of week is least
important – slide 6)
• Minneapolis or Chicago for location – although probably just leans
based on respondents location. Location not all that important –
slide 6.
• Speakers and content are most important to attendees, cost next.
Cost comes in next.
• Dual track with and without hands-on workshops for format (although
people aren’t interested in paying more for the workshops – slide 7)
• Comments:
o Open spaces, BoF, and lightning talks mentioned quite a bit.
o
• 63% likely to attend; 37% maybe attend
• Looks like our cost is within people’s expectations. Even below
most.

chad.
> ...
>
> read more »

Bill Turner

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May 29, 2009, 2:28:50 PM5/29/09
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This is great! Unfortunately, I cannot see the results. When I follow
the links, I get a pop-up stating that the file does not begin with
%pdf (or some such thing).

On May 29, 11:32 am, Chad Small <chadem...@gmail.com> wrote:
> Uploaded results doc with survey results to this point -http://groups.google.com/group/groovycon/files?hl=en
> ...
>
> read more »

Chad Small

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May 29, 2009, 3:37:42 PM5/29/09
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sorry about that - I put a new one out - try it and let me know if you have problems.

thanks,
chad.
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