Hello from Phase x Board members

[Greenfield Phase X]

Hi- I wanted to reach out and introduce myself (Amy Amrock) and Scott Reinemann. Scott and I are two of the new board members for Greenfield Farms phase x/Grapevine Road area. 

We are working on appending our by-laws to include information related to Solar Panels and as well as adding details related to violations/penalties that are incurred. We were aware that at least one if not both of you have included some of this information in your bylaws and were hoping to get information on the process you followed to get HOA approval for the changes and any legal contacts you may have used to update the bylaws. 

We would also love to stay in touch related to anything else we may want to keep eachother apprised of. I know the Facebook group is a great resource as well. 

Any information you can share would be appreciated. We have a request for solar panels and received a lot of questions about it during our annual meeting. This is what prompted us to begin work on drafting an amendment. 

Thank you in advance,

Amy Amrock - 32 Grapevine 

Scott Reinemann - 33 Grapevine 

[s.m.r...@gmail.com]

Hi Amy/Scott,

 

I’ll let our President (Carolyn Dyrvik) weigh in a bit more on collaboration between our two HOAs.  But in the meantime, see attached Solar Panel policy adopted last year.  Realize, this policy letter is strictly that (i.e. not mandatory but highly suggestive) and in no way amends our Covenants, Conditions, Easements and Restriction (CCER) documents.  Page 2 of the documents is what out HOA discussed and voted on as the standards we wanted.  It was a balance to comply with state law yet try and maintain “conformity,” “enhancing and protecting the desirability of the property” and “general architectural quality and character of the traditional New England village” as spelled out in our CCERs.  It also provides consistent approval/enforcement guidance to future BOD/ARBs and homeowners alike.

 

I hope this helps.  Our website has other policy letters under the ARB link.

 

Scott Reed

GFF BOD/ARB Chair

[Ronald LeBoeuf]

Amy, Scott,

In section xii, we have not amended any of our covenants, etc. We do have 4 homes already with solar panels but have not had any issues. I’ll forward the information you provided to our current board members for future reference. Thank you for the information.

Ron LeBoeuf, 17 Grapevine 

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[Amy Amrock]

Hi Scott

Thank you for your quick response and these details. Did you have any legal person involved when you drafted the solar policy? Also- you mentioned the HOA voted. Was there a minimum requirement to pass it? I am curious to know how those parts went. 

Thanks so much 

Amy Amrock

[Ronald LeBoeuf]

Amy,

No, sorry, I don’t know if there was any board review on those.

Ron

On 09/10/2025 7:28 PM EDT Amy Amrock <amy.a...@gmail.com> wrote:

 

 

Hi Ron

Thank you for the quick response and forwarding our note. Do you recall if there was a vote or architectural review done for the 4 that did install them?

 

Have a good night

Amy

[Carolyn]

Hi Amy,

While I’m the current President, a previous board drafted policies for solar and fencing in order to establish specific policies that were either missing or vague in the CCER documents. The board took a proactive approach because homeowners started looking into - especially - solar panels. 

Members of the board worked to put together policy that made sense for the neighborhood. Yes - the board voted on the new policies (majority vote) and made them available to homeowners to use as guidelines. The ARB reviews the  applications before homeowners take on the project. 

We do have a lawyer but (please correct me Scott) he as not involved with creating the guidelines. 

It really was the hard work of the board members that put the guidelines together. I hope that helps. Thanks. 

Carolyn

Sent from my iPhone

On Sep 10, 2025, at 1:33 PM, Amy Amrock <amy.a...@gmail.com> wrote:



[Scott Reinemann]

Thanks Carolyn -

We are trying to figure out how to best move forward with a policy like this, so the process that your board took is good to understand. One thing we were wondering is if we had to have our entire HOA vote on something like that, or just the board. We will have to check our documents, but following your board’s lead and having the board create and then vote on the policy would be more expedient. 

Take care!

Scott

[s.m.r...@gmail.com]

My answers in red below.

 

Scott

 

From: Scott Reinemann <rei...@comcast.net>
Sent: Wednesday, September 10, 2025 7:33 PM
To: Ronald LeBoeuf <ronle...@comcast.net>; s.m.r...@gmail.com; Greenfield Phase X <greenfie...@gmail.com>; Greenfield Farms <b...@greenfieldfarmsnh.com>; Greenfiel...@googlegroups.com; Amy Amrock <amy.a...@gmail.com>
Subject: Re: Hello from Phase x Board members

 

(Looks like my email is going to cross paths with Amy’s 😊)

 

Thanks Scott and Ron for your responses.

 

A few things:

1. I didn’t realize there was a website the original GFF HOA (http://www.greenfieldfarmsnh.com/). That’s nice! Yes it is nice.  The BOD is mulling around updating it given it is pretty much unchanged since 2006ish.

 

2. Scott - did you engage with an attorney to understand how to proceed with the policy letter and the responsibilities of the board vs. the HOA members? If so, do you mind sharing their contact information?  No.  We did not engage with our attorney on this one.  The ARB has the authority (vested in it by our CCERs) to approve/deny solar panel applications.  But based on past history of various ARBs, last year’s BOD found inconsistent and/or non-authorized approvals (especially around fences).  Additionally, we had a member, violate their own approved application and additionally wanting to erect a solar panel array field.  Much like our fence/pool/satellite dish policy letters, we felt there needed to be a standard of conformity for future ARB/BODs and homeowners.  So, we set about to put this policy letter together.  Any future BOD can amend/add/delete any or all of this.  But we hope it will become somewhat of a standard.

3. Scott - you mention "It was a balance to comply with state law...” - do you mean that there is no NH law preventing HOAs from blocking solar panels? I was seeing some confusing information when I was looking at that earlier today. Any background info (web sites, etc.) that you all used that we can review? Sorry, we don’t really have any official website or other info that we used in our thought process.  I think the BOD at the time understood that solar panel are legal in some form or another regardless of HOA rules.  We accepted that without much research.  Plus, we didn’t want to deny homeowners other options to power their homes. Yet we understood there are a lot of options for solar panel, some that may be in contrast to accepted styles we usually see on homes and the wording spelled out in our CCERs.  So, we did this to establish some level of conformity while trying “to maintain the character of a traditional New England village”

 

In a nutshell, all of our efforts were pretty much in house as based on our reading of our CCERs and by-laws.  Hope this helps.

 

Thanks again!

Scott

[s.m.r...@gmail.com]

Hi Amy,

 

Answers in red

 

Did you have any legal person involved when you drafted the solar policy? No.  This was strictly a BOD effort taking into account what authority we think is placed in the BOD by our by-laws/CCERs as best as we understand.

 

Also- you mentioned the HOA voted. Was there a minimum requirement to pass it? My apologies, “HOA” was a typo.  It is what the “BOD” discussed.  The vote was a simple majority of the BOD.

 

Scott

[Scott Reinemann]

Great - thanks again Scott - very much appreciated!

Scott

[Carolyn]

Hi Scott,

The board members voted - not the whole HOA. You would need to do a whole community vote if policy that was part of the existing CCERs were to be changed. 

Hope that makes sense. The solar panels were something that were not considered when the community was built and thus were not part of the existing  CCERs. 

Carolyn

Sent from my iPhone

On Sep 11, 2025, at 12:28 AM, Scott Reinemann <rei...@comcast.net> wrote:



[Scott Reinemann]

Got it, thanks again! 

From: Carolyn <cady...@comcast.net>
Date: Thursday, September 11, 2025 at 8:00 PM
To: Scott Reinemann <rei...@comcast.net>