Please help find a space

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Wayne Moses Burke

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Mar 5, 2009, 12:06:30 PM3/5/09
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Problem!

The space that we looked at this week at Trinity College has proved to be insufficient for our needs. Not only was their largest room limited to 300 people, but they also decided that we would not be a good fit for their facilities and revoked their offer (I think someone else beat us to the signing, frankly).

Anyway, that leaves us all in a position of needing to find a space. If you have a few minutes, please skim this email and help out however you can.

Needs
  1. A main room to hold at least 400, and preferably 500 for the opening ceremonies on the morning of Friday, the 27th.
  2. About 13 breakout rooms for the rest of Friday and all day Saturday that will hold different numbers of people -- let's say 40 - 150 as a rough guide.
  3. Ideally, available by bus or subway.
Plan
  1. We have already reached out to Sidwell Friends, Georgetown Day High School, and Madeira out in McLean.
  2. If you only have a few moments, but would like to help, please contact Maxine - she has a list of DC public schools that she's starting to work through, but they need to be called individually. If you ask nice, she'll send you as many as you are willing to take responsibility for checking with.
  3. Finally, if you have connections with any of the following, see if they have availability and let me know:
    • Churches
    • Conference Spaces
    • Theatres
    • Foundations
    • Think Tanks
We are open to any suggestions or recommendations, but are obviously trying to get this tied down as quickly as possible.

Here's to the wisdom of our small crowd!

Wayne

---
Wayne Moses Burke
Executive Director
Open Forum Foundation
http://openforumfoundation.org
202.640.1787
LinkedIn.com/in/wmburke

"Giving you a voice in the decisions that shape your world"

Tim Wood

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Mar 5, 2009, 12:31:57 PM3/5/09
to Government 2.0 Camp
Can hotels or conference centers be used? Will these be to
expensive? What about the Ronald Reagan Building & International
Trade Center? http://www.itcdc.com/. Can Government facilities be
used?

-Tim Wood

On Mar 5, 12:06 pm, Wayne Moses Burke <wa...@openforumfoundation.org>
wrote:
> *Problem!*
>
> The space that we looked at this week at Trinity College has proved to be
> insufficient for our needs. Not only was their largest room limited to 300
> people, but they also decided that we would not be a good fit for their
> facilities and revoked their offer (I think someone else beat us to the
> signing, frankly).
>
> Anyway, that leaves us all in a position of needing to find a space. If you
> have a few minutes, please skim this email and help out however you can.
>
> *Needs*
>
>    1. A main room to hold at least 400, and preferably 500 for the opening
>    ceremonies on the morning of Friday, the 27th.
>    2. About 13 breakout rooms for the rest of Friday and all day Saturday
>    that will hold different numbers of people -- let's say 40 - 150 as a rough
>    guide.
>    3. Ideally, available by bus or subway.
>
> *Plan*
>
>    1. We have already reached out to Sidwell Friends, Georgetown Day High
>    School, and Madeira out in McLean.
>    2. If you only have a few moments, but would like to help, please contact
>    Maxine <max...@mixtmediastrategies.com> - she has a list of DC public
>    schools that she's starting to work through, but they need to be called
>    individually. If you ask nice, she'll send you as many as you are willing to
>    take responsibility for checking with.
>    3. Finally, if you have connections with any of the following, see if
>    they have availability and let me know:
>       - Churches
>       - Conference Spaces
>       - Theatres
>       - Foundations
>       - Think Tanks
>
> We are open to any suggestions or recommendations, but are obviously trying
> to get this tied down as quickly as possible.
>
> Here's to the wisdom of our small crowd!
>
> Wayne
>
> ---
> Wayne Moses Burke
> Executive Director
> Open Forum Foundationhttp://openforumfoundation.org

Wayne Moses Burke

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Mar 5, 2009, 1:45:09 PM3/5/09
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If they are willing to accept us, there is nothing that I'm aware of that is preventing us from using these spaces.

Given our un-conference nature, a free solution would be ideal, but we do have good sponsorship and if we have to pay to have a good spot, then that is how it must be.

Also, wifi and power availability are important, of course.

Does anyone have any connections at the Ronald Reagan building or hotels?


Wayne

---
Wayne Moses Burke
Executive Director
Open Forum Foundation
http://openforumfoundation.org
202.640.1787
LinkedIn.com/in/wmburke

"Giving you a voice in the decisions that shape your world"


Andrea Baker

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Mar 5, 2009, 2:16:29 PM3/5/09
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The Reagan Building was booked from what Maxine had mentioned.

Andrea R. Baker
Enterprise / Government 2.0 Advocate
310.439.8309

Director of Technology - Navstar, Inc.
Social Web Evangelist
http://andrearbaker.com
Chat: Google Talk: vindictiveimmunity Skype: andrea.r.baker
Contact Me: LinkedinFacebookFlickrTwitter


maxine

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Mar 5, 2009, 3:01:20 PM3/5/09
to Government 2.0 Camp
Indeed, the Reagan Center was booked months ago when we first started
this search. I've spoken with over 50 facilities over the past few
months. The biggest challenges have been capacity and availability.

I met this afternoon with Duke Ellington High School for the Arts in
the Georgetown area. This space is available, is really kind of cool
and is promising. I *think* this is a real option, but will know for
sure by midday tomorrow (operations guy needs to meet with
prinicipal). they have a beautiful theater that fits 500 orchestra
and 300 mezzanine -- 800 total. the rest of the space is
unconventional, but funky -- in a good way, I think. We're not talking
university theater-style lecture halls, but they have rehearsal rooms
that could be set lecture/theater style. there is also PLENTY of
room--hallways, etc. it's a BIG building. will keep you all posted
as my conversations evolve. this space would not be free, but they
understand our situation and will try to accommodate as best they
can. there are real custodial and set up costs associated with using
the space, of course. more soon..

in the meantime, as Wayne said please let me know if you're pursuing
other venue options. thanks!

On Mar 5, 2:16 pm, Andrea Baker <vindictiveimmun...@gmail.com> wrote:
> The Reagan Building was booked from what Maxine had mentioned.
>
> Andrea R. Baker
> Enterprise / Government 2.0 Advocate
> 310.439.8309
>
> Director of Technology - Navstar, Inc.
> Social Web Evangelisthttp://andrearbaker.com
> Chat: Google Talk: vindictiveimmunity Skype: andrea.r.baker
> Contact Me: [image: Linkedin] <http://www.linkedin.com/in/andreabaker>[image:
> Facebook]<http://www.new.facebook.com/friends/#/profile.php?id=508845493&ref=pr...>[image:
> Flickr] <vindictiveimmunity>[image: Twitter]<http://www.twitter.com/immunity>
>
> --- @ WiseStamp Signature. <http://www.wisestamp.com> Get it
> now<http://www.wisestamp.com>
> >> > "Giving you a voice in the decisions that shape your world"- Hide quoted text -
>
> - Show quoted text -

Matt Topper

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Mar 5, 2009, 4:38:17 PM3/5/09
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Maxine,
   Do you have a list of the places that you have talked to already?  I'm off tomorrow and can try to call around, but I don't want to duplicate work.

I know the 4H in Chevy Chase and UMD @ Shady Grove has facilities.  Our Aud at Oracle in Reston is only about 250 people, but I think we can come up with enough breakout rooms.

Matt

maxine

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Mar 5, 2009, 4:42:17 PM3/5/09
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I have not tried 4H or UMD, as we'd been thinking of them as "too far
out" re: location. This restriction has obviously loosened @ this
late date. I do not have a single written list of places I've already
contacted. I think that Oracle facility w/ auditorium w/250 seating is
just too small for this event.
> > > - Show quoted text -- Hide quoted text -

Drake, Brian (US - McLean)

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Mar 5, 2009, 6:20:54 PM3/5/09
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Have we considered corporate venues?

 

Brian Drake
Strategy and Operations/Federal Practice
Deloitte & Touche LLP 
 
Mobile: + 1 202 683 8093
Fax: +1 703 885 6611
bdr...@deloitte.com
www.deloitte.com



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Andrea Baker

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Mar 5, 2009, 6:24:52 PM3/5/09
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I think at this point in the game, so many people are committed to coming (flying in from out of the area) and paid to come, so that being inside the city or being on a metro line is NOT a necessity anymore. I would even ask JPL up in Laurel, MD for their space availability, because it would fit the price model.

Considering a Corporate office, if they have the space would also be ideal.

Andrea R. Baker
Enterprise / Government 2.0 Advocate
310.439.8309

Director of Technology - Navstar, Inc.
Social Web Evangelist
http://andrearbaker.com
Chat: Google Talk: vindictiveimmunity Skype: andrea.r.baker
Contact Me: LinkedinFacebookFlickrTwitter


Katherine Tobin

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Mar 5, 2009, 6:30:41 PM3/5/09
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Obviously, *a* venue is better than none, but I think the Duke Ellington school would be a great venue. It's big, near bus lines, etc. Street parking can be problematic, but it's close enough to public transportation, that it should be ok. Also, if the choice is between paying a corporate venue vs. a public charter school, the latter would benefit more. Finally, if people are paying to fly to DC, they might not anticipate having to rent a car to drive out to Laurel--better to keep it on the metro/bus lines.

I have secondary contacts with several think tanks, but none has an auditorium large enough to host us. The max at CSIS, for example, is around 200. Still thinking, however...

KT
--
Katherine S. Tobin
Washington, DC

pete odell

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Mar 6, 2009, 8:53:14 AM3/6/09
to Government 2.0 Camp
One option might also be Georgetown University or George Mason
University.

out of the box for friday daytime might be a Cineplex - for example
the hoffman center over in alexandria.

Have you thought an appeal to all the federal employees registered -
with the breadth of attendance - they all have their own conference
and meeting centers including auditoriums stashed around the city.


On Mar 5, 12:06 pm, Wayne Moses Burke <wa...@openforumfoundation.org>
wrote:
> *Problem!*
>
> The space that we looked at this week at Trinity College has proved to be
> insufficient for our needs. Not only was their largest room limited to 300
> people, but they also decided that we would not be a good fit for their
> facilities and revoked their offer (I think someone else beat us to the
> signing, frankly).
>
> Anyway, that leaves us all in a position of needing to find a space. If you
> have a few minutes, please skim this email and help out however you can.
>
> *Needs*
>
>    1. A main room to hold at least 400, and preferably 500 for the opening
>    ceremonies on the morning of Friday, the 27th.
>    2. About 13 breakout rooms for the rest of Friday and all day Saturday
>    that will hold different numbers of people -- let's say 40 - 150 as a rough
>    guide.
>    3. Ideally, available by bus or subway.
>
> *Plan*
>
>    1. We have already reached out to Sidwell Friends, Georgetown Day High
>    School, and Madeira out in McLean.
>    2. If you only have a few moments, but would like to help, please contact
>    Maxine <max...@mixtmediastrategies.com> - she has a list of DC public
>    schools that she's starting to work through, but they need to be called
>    individually. If you ask nice, she'll send you as many as you are willing to
>    take responsibility for checking with.
>    3. Finally, if you have connections with any of the following, see if
>    they have availability and let me know:
>       - Churches
>       - Conference Spaces
>       - Theatres
>       - Foundations
>       - Think Tanks
>
> We are open to any suggestions or recommendations, but are obviously trying
> to get this tied down as quickly as possible.
>
> Here's to the wisdom of our small crowd!
>
> Wayne
>
> ---
> Wayne Moses Burke
> Executive Director
> Open Forum Foundationhttp://openforumfoundation.org

Joe Boutte

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Mar 6, 2009, 9:06:31 AM3/6/09
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I'm checking with a contact at the National Defense Univ. to see if any of there facilities are available. He's supposed to get back with me today...
--
--
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Even the youths shall faint and be weary, and the young men shall utterly fall:  But they that wait upon the LORD shall renew their strength; they shall mount up with wings as eagles; they shall run, and not be weary; and they shall walk, and not faint.  Isaiah 40:30-31


corbett3000

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Mar 6, 2009, 2:47:05 PM3/6/09
to Government 2.0 Camp
Update:

1. Gtown Continuing Ed is out.
2. JW Marriott is out.
3. All Kimpton hotels are out.
4. Thurgood Marshal Center is out.
5. Capitol Skyline Hotel is out.
6. Omni Hotel is out.

Working on Jefferson HS now.
> Del.icio.us Inboxhttp://delicious.com/inbox/bjoe53

Seth Spergel

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Mar 6, 2009, 4:51:02 PM3/6/09
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Has anyone contacted Marymount college?  They claim to have a facility that can accommodate 750 people, and have a shuttle from the Ballston metro:  http://www.marymount.edu/confcenter/main.html

Seth

Seth Spergel
Collaboration Specialist
IBM Software Group
phone: (301) 803-2437
e-mail: spe...@us.ibm.com
ibm.com/government

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Joe Boutte

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Mar 6, 2009, 5:14:43 PM3/6/09
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NDU said no, but I was given another contact to discuss how the Camp would be beneficial to NDU...voicemail is in.  May not hear back until Monday.  Is Quantico too far for the Camp?  The Marine Museum and Alfred Gray Research Library may be options.  No access to metro....

pete odell

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Mar 7, 2009, 2:03:30 PM3/7/09
to Government 2.0 Camp
One of the system integrators I work with has a large conference
facility down by NDU. I've asked for information and interest, will
likely know Monday.

On Mar 6, 5:14 pm, Joe Boutte <bjo...@gmail.com> wrote:
> NDU said no, but I was given another contact to discuss how the Camp would
> be beneficial to NDU...voicemail is in.  May not hear back until Monday.  Is
> Quantico too far for the Camp?  The Marine Museum and Alfred Gray Research
> Library may be options.  No access to metro....
>
>
>
>
>
> On Fri, Mar 6, 2009 at 9:06 AM, Joe Boutte <bjo...@gmail.com> wrote:
> > I'm checking with a contact at the National Defense Univ. to see if any of
> > there facilities are available. He's supposed to get back with me today...
>
> > Del.icio.us Inboxhttp://delicious.com/inbox/bjoe53
>
> > Even the youths shall faint and be weary, and the young men shall utterly
> > fall:  But they that wait upon the LORD shall renew their strength; they
> > shall mount up with wings as eagles; they shall run, and not be weary; and
> > they shall walk, and not faint.  Isaiah 40:30-31
>
> --
> --
> Joe
>
> 703-869-9700(c)
> Del.icio.us Inboxhttp://delicious.com/inbox/bjoe53
>
> Even the youths shall faint and be weary, and the young men shall utterly
> fall:  But they that wait upon the LORD shall renew their strength; they
> shall mount up with wings as eagles; they shall run, and not be weary; and
> they shall walk, and not faint.  Isaiah 40:30-31- Hide quoted text -
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