CBD<J> CONSOLIDATED MAINTENANCE AND REPAIR OF SURGICAL INSTRUMENTS

[Commerce Business Daily]

From Commerce Business Daily, September 10, 1997 PSA-1927

CONSOLIDATED MAINTENANCE AND REPAIR OF SURGICAL INSTRUMENTS

Category : <J> (Maintenance, Repair and Rebuilding of Equipment)
Address : Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road,
Brecksville, OH 44141
Sol. no. : RFQ
Contact : Danny O. Freeman, Contracting Officer, (216) 838-6091
Due : 21 Sep, 1997

SOL RFQ 541-4-98 DUE 092197 POC Danny O. Freeman, Contracting Officer,
(216) 838-6091 This is a combined synopsis/solicitation for commercial
items prepared in accordance with the format in Subpart 12.6, as
supplemented with additional information included in this notice. This
announcement constitutes the only solicitation; quotations are being
requested and a written solicitation will not be issued. Solicitation
541-4-98 is issued as a request for quotation (RFQ). The solicitation
document and incorporated provisions and clauses are those in effect
through Federal Acquisition Circular 90-46. This is a competitive
procurement under the Standard Industrial Classification (SIC) Code 7699
and Small Business Size Standard of $5.0 Million per annum. The
Cleveland VA Medical Center intends to contract for Consolidated
Maintenance of Surgical Instruments on behalf of the VA Medical Center's,
Cleveland, Dayton and Cincinnati for the period of October 1, 1997
through September 30, 1998 with four (4) one-year renewal options. Price
shall provide total coverage for sharpening, straightening, mechanical
adjustments, minor repairs and shall include parts, labor,
transportation, lodging, and all other allied costs associated with the
performance under this contract. Contractor shall provide pricing for the
Base year and four (4) pre-priced option years. Pricing shall be based on
services for each VAMC location, in accordance with the following minimum
requirements for each VAMC location. Contractor shall perform on-site
preventive maintenance inspections and intervening services on all
surgical instruments for the following VAMC locations: VA Medical Center,
10701 East Blvd., Cleveland, OH 44106; VA Medical Center, 3200 Vine
Street, Cincinnati, OH 45220; VA Medical Center, 4100 West Third Street,
Dayton, OH 45428. Due to the enormous volume of surgical instruments
used by the Operating Rooms of each VAMC, the lists of instruments are
not contained herein, however, all interested parties are urged to
contact the Contracting Officer for a copy of each list, which will be
provided upon request. Failure of offerors to request a copy of the
surgical instruments/trays will not relieve the offeror from performing
in accordance with the strict intent and meaning of the specifications
without additional cost to the Government. The lists of instruments/trays
shall also be made a part of an awarded contract. For purposes of
pricing, it is estimated that each VA facility has requirements for
approximately 200 surgical trays containing numerous instruments. This is
only an estimate, and the contractor shall be required to meet the full
maintenance and inspection needs of all the surgical instruments used in
each of the facilities Operating Rooms. A sample of the types of
instruments are as follows: Scissors, 1350 each; Elevators, 495 each;
Towel Clamps, 585 each; Skin Hooks, 114 each; Osteotomes, 303 each;
Knives 48 each; Currettes, 861 each, and other surgical instruments
(divide estimated figure by three for individual VAMC). On-site
maintenance shall consist of minor repairs which shall include, but may
not be limitedto -- sharpening, straightening and other mechanical
adjustment necessary to restore instruments to their prescribed operating
condition. Contractor shall make all adjustments and repairs resulting
from manufacturing defects and ordinary wear and tear. Contractor shall
provide a mobile workshop for performance of services. Each VAMC will
provide a 120V electrical hookup to operate mobile shop equipment.
Contractor shall be required to perform three (3) maintenance inspection
of all trays at each VAMC and shall make approximately two (2)
intervening service calls per month for each VAMC, which shall be
conducted at least four (4) months apart, in accordance with contractor
approved PMI schedule. Contractor shall be required to coordinate with
the Contracting Officer's Technical Representative (COTR) at each VAMC
under this contract, at least two (2) working days in advance of
performing inspections. For intervening service calls the contractor's
repairman shall arrive on-site within 48 hours after service calls
(telephone) are placed by the COTR. Service shall be performed during
normal working hours, 8:00 a.m. to 4:30 p.m., excluding federal holidays.
The repairman shall report in as follows: 1) For VAMC Cleveland -- report
to COTR, Biomedical Shop, Room G01 (telephone number (216) 421-3085 ext.
3033); 2) For VAMC Dayton -- report to COTR, Surgical Service, Bldg.
310, Room 3E-237A (telephone number (937) 268-6511 ext. 2364); 3) For
VAMC Cincinnati -- report to COTR, Sterile Processing Division (SPD),
Bldg. 1, Room B201-I (telephone number (513) 475-6334 ext 5276). After
all work is completed, the contractor's repairman shall again report in
person to the location designated above for each facility, submit a
written legible service report outlining the services performed. At
minimum the report shall indicate date of service, date complete, model,
serial and VA PM numbers (if affixed). No services shall be required
after hours, 4:31 p.m. to 7:59 a.m., or weekends and federal holidays.
For failure to respond to intervening service calls within 48 hours after
notification by the COTR, a deduction of 1/30th of the monthly rate will
be taken for each day service is not provided. Furthermore, failure to
perform any of the services as set forth in this contract shall be
considered grounds for invoking provisions of default. PMI's shall be
performed in accordance with manufacturer's instructions and shall
include visual inspection, calibration checks, cleaning and lubrication
and performance checks. For items that require extensive repair which are
beyond the capability of the mobile repair shop and the instrument is
required to leave the station for repair the contractor shall provide a
cost estimate for approval by the COTR's prior to making repairs. Major
repairs which are required to be performed off VA premises, shall invoice
against the contract, but separately from repairs performed on VA
premises. Each VA facility shall provide a separate line item on their
procurement document for major repairs, for which payment shall only be
made for service rendered. A separate delivery order against this
contract shall be provided by each VA and payment shall be made by the
individual VA providing a delivery order. Contractor shall invoice the VA
Medical Center for which service is provided at one of the following: 1)
Chief, Fiscal Service 04, VA Medical Center, 10000 Brecksville Road,
Brecksville, OH 44141; 2) Chief, Fiscal Service 04, VA Medical Center,
3200 Vine Street, Cincinnati, OH 45220; 3) Chief, Fiscal Service 04, VA
Medical Center, 4100 West Third Street, Dayton, OH 45423. The provisions
at FAR 52.212-1, Instructions to Offerors-Commercial items applies to
this acquisition with the following changes, items (e) and (h) of the
standard clause are deleted. Offerors shall include a completed copy of
the provision at FAR 52.212-3, Offeror Representations and
Certifications-Commercial items, with their offer. The clause at FAR
52.212-4, Contract Terms and Conditions-Commercial Items, applies to this
acquisition. The clause at 52.212-5, Contract Terms and Conditions
Required to Implement Statutes or Executive Orders-Commercial Items,
applies to this acquisition which shall include the following clauses:
52.203-6, 52.203-10, 52.219-8, 52.219-14, 52.222-26, 52.222-35,
52.222-36, 52.222-37, 52.222-41, 52.222-42 and 52.225-3. The following
standard FAR and VAAR clauses are incorporated and apply to this
acquisition: 52.215-17, 52.216-18 (which provides for the issuance of
delivery orders from October 1, 1997 through September 30, 2002,
dependent upon the exercise of each option year), 52.216-19 (which
provides no minimum or maximum order limitation), 52.216-21 (which
provides that the contractor shall not be required to make any deliveries
under this contract after September 30, 2002), 52.217-8, 52.217-9 (which
provides that the Government may extend the term of the contract within
60 calendar days, provided that the Government shall provide a
preliminary notice of intent at least 60 calendar prior to the expiration
date; andservices under this contract shall not exceed five (5) years),
52.232-18, 52.232-19 (which provides that funds are not authorized past
September 30 of any fiscal year, unless written authorization is received
from the Contracting Officer), VAAR 852.216-70, 852.219-70 and 852.270-1.
Warranty of said product shall be in accordance with standard industry
practice in effect at time of award. Interested offerors may submit their
proposals along with a completed copy of the provision at 52.212-3
Offeror Representations and Certifications-Commercial Items, on or before
4:30 p.m., September 21, 1997. Quotations may be provided to the
Contracting Officer at the address above or Fax a (216) 838-6052.*****
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