CBD<J> MAINTENANCE AND REPAIR OF SAN-I-PAK TRASH COMPACTOR/STERILIZER

[Commerce Business Daily]

From Commerce Business Daily, September 16, 1997 PSA-1931

MAINTENANCE AND REPAIR OF SAN-I-PAK TRASH COMPACTOR/STERILIZER

Category : <J> (Maintenance, Repair and Rebuilding of Equipment)
Address : Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road,
Brecksville, OH 44141
Sol. no. : RFQ
Contact : Danny O. Freeman, Contracting Officer (440) 838-6091
Due : 24 Sep, 1997

SOL RFQ 541-54-98 DUE 092497 POC Danny O. Freeman, Contracting Officer
(440) 838-6091 This is a combined synopsis/solicitation for commercial
items prepared in accordance with the format in Subpart 12.6, as
supplemented with additional information included in this notice. This
announcement constitutes the only solicitation; quotations are being
requested and a written solicitation will not be issued. Solicitation
541-54-98 is issued as a request for quotation (RFQ). The solicitation
document and incorporated provisions and clauses are those in effect
through Federal Acquisition Circular 90-46. This is a competitive
commercial items procurement under the Standard Industrial Classification
(SIC) Code 7699 and Small Business Size Standard of $5.0 Million per
annum. The VA Medical Center, Cleveland, Ohio intends to contract for
preventive maintenance inspections and intervening service calls for the
Government owned SAN-I-PAK Mark VII, Trash Compactor/Sterilizer Waste
Machine. Contractor shall provide all labor, parts, materials, lodging,
transportation and supervision necessary to provide preventive
maintenance inspections (PMI's) and intervening service calls, for the
period of October 1, 1997 through September 30, 1998, with four (4)
one-year pre-priced renewal options. Preventive maintenance and
intervening services shall be performed on the following Government owned
Trash Compactor/Sterilizer Waste Machine, Model Mark VII, MFG: SAN-I-PAK
INC; S/N: 7-173092-184-3248-2; NXRN: 36513 and peripherals, located at
VA Medical Center, 10701 East Blvd., Cleveland, OH 44106, (216) 791-3800,
Wade Park Loading Dock, Engineering Service. The proposed contract
provides for monthly, quarterly and annual preventive maintenance
inspections (PMI), to be performed in accordance with the schedule of
PMI's. These inspections are to be scheduled at least three (3) days in
advance with the Contracting Officer's Technical Representative (COTR).
PMI's shall be performed in accordance with manufacturer's instructions
and shall include visual inspection, calibration checks, cleaning and
lubrication, electrical checks, and performance checks. PMI's shall be
performed during normal working hours only. Contractor shall also provide
up to twelve (12) intervening (emergency) service calls per year.
Contractor shall respond to service calls within one (1) hour of
notification and shall be on-station within six (6) hours and proceed
progressively to complete services without undue delay. All work shall be
performed by competent personnel who are experienced and qualified to
work on the specific equipment and are certified registered dealers of
the SAN-I-PAK Systems. All work shall be accomplished in accordance with
manufacturer's instructions including, but not limited to, adjustments,
calibrations, cleaning, lubrication, testing, disassembly, check-out,
replacement of worn or defective parts, etc. All intervening service
calls over the twelve (12) specified shall be obtained by a separate
procurement request. No services in excess of the specified shall be
performed until such time as an authorized purchase request is received
in writing. Any parts required in excess of $500 per service call, prior
to installation, must be approved by the COTR. Acceptable documentation
which would show that parts furnished to the Government would be
obtained at the lowest cost reasonably available. Such documentation may
include: (a) documented or written quotations for parts; and (b) other
documentation that shows that parts would be obtained at the lowest cost
available. Only new, standard parts shall be furnished by the
contractor. All parts shall be of current manufacture and have
versatility with presently installed equipment. Replaced parts shall be
disposed of by the contractor after obtaining approval from the COTR.
This is a full service contract to include twelve (12) intervening
service calls per year, during normal working hours, Monday through
Friday, 8:00 a.m. until 4:00 p.m., excluding Federal holidays. After
hours and weekends chargeable as per contractor submitted schedule of
labor charges for other than normal working hours. For repairs performed
during normal working hours, the contractor's repairman shall report to
Engineering Service, Wade Park, Room D-29 (Basement) (telephone
extension 3060), to log-in/out prior to starting job. After all work is
complete, contractor's repairman shall obtain initials of equipment
operator, and shall again report to Engineering Service, Room D-29, and
submit to the COTR, a legible report of services rendered. At a minimum
the report shall contain a detailed description of all services or
repairs performed for each item of equipment, a listing of replacement
parts, and contractor's recommendations necessary to maintain the
equipment in manufacturer's specified operating condition. For service
calls made after normal working hours, contractor's repairman shall
perform the same procedures as above, except the contractor's repairman
shall report to the Boiler Plant to log-in/out. For failure to respond to
intervening service calls within six (6) hours after notification by the
COTR, a deduction of 1/30th of the monthly rate shall be taken for each
day a machine is inoperable. Furthermore, failure to perform any of the
services as set forth in this contract shall be considered grounds for
invoking provisions of default. The VA Medical Center, Cleveland will not
furnish parts and/or test equipment for the performance of this contract.
It is the responsibility of the contractor to bring the appropriate
equipment ;and/or supplies necessary to complete the work as required
within. Payment shall be made thirty (30) days, in arrears, upon receipt
of a proper invoice. Invoices shall be submitted in accordance with
Federal Acquisition Regulation (FAR) clause 52.212-4(g), and shall be
submitted to, Chief, Fiscal Service 04(B), VA Medical Center, 10000
Brecksville Road, Brecksville, OH 44141. Offeror is required to submit
sufficient evidence of adequate equipment, facilities, personnel an
necessary experience to establish responsibility and integrity to meet
the requirements of the contract. Any offeror who does not have adequate
experience, personnel and/or equipment, in the opinion of the
Contracting Officer, may be rejected. The provisions at FAR 52.212-1,
Instructions to Offerors-Commercial items applies to this acquisition
with the following changes, items (e) and (h) of the standard clause are
deleted. Offerors shall include a completed copy of the provision at FAR
52.212-3, Offeror Representations and Certifications-Commercial items,
with their offer. The clause at FAR 52.212-4, Contract Terms and
Conditions-Commercial Items, applies to this acquisition. The clause at
52.212-5, Contract Terms and Conditions Required to Implement Statutes or
Executive Orders-Commercial Items, applies to this acquisition which
shall include the following clauses: 52.203-6, 52.203-10, 52.219-8,
52.219-14, 52.222-26, 52.222-35, 52.222-36, 52.222-37 and 52.225-3. The
following standard FAR and VAAR clauses are incorporated and apply to
this acquisition: 52.215-17, 52.217-8, 52.217-9 (which provides that the
Government may extend theterm of the contract within 60 calendar days,
provided that the Government shall provide a preliminary notice of intent
at least 60 calendar prior to the expiration date; and services under
this contract shall not exceed five (5) years), 52.232-18, 52.232-19
(which provides that funds are not authorized past September 30 of any
fiscal year, unless written authorization is received from the
Contracting Officer), 52.244-6, 52.252-2, and VAAR 852.219-70,
852.237-70, 852.270-1 and 852.270-4. Warranty of said product shall be in
accordance with standard industry practice in effect at time of award.
Interested offerors may submit their proposals along with a completed
copy of the provision at 52.212-3 Offeror Representations and
Certifications-Commercial Items, on or before 4:30 p.m., September 24,
1997. Quotations may be provided to the Contracting Officer at the
address above or Fax a (216) 838-6052. (0255)