Suspended users drive file shares

[Raymond Rogers]

Is there a command to find suspended users shared files that have been accessed say in the last 6 months. We are looking to delete old accounts but fear there are documents the suspended users still own that are shared and being used.

[Ross Scroggs]

Raymond,

Contact me directly with a Meet/Zoom invitation.

Ross

--

ross.s...@gmail.com

On Mar 10, 2022, at 11:21 AM, Raymond Rogers <raymond...@gilbertschools.net> wrote:

Is there a command to find suspended users shared files that have been accessed say in the last 6 months. We are looking to delete old accounts but fear there are documents the suspended users still own that are shared and being used. 

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[Darrin Tams]

Our organization is looking for options for this scenario too. I would be happy to hear what may have been discussed.

Darrin

[Mike McLoughlin]

Hi Raymond

I would be interested in any solutions found.

Thanks

- Mike 

[Ross Scroggs]

Mike,

Generate a list of files shared by suspended users; this will have one row per user per shared file

gam config auto_batch_min 1 csv_output_header_drop_filter "'.*photoLink'" redirect csv ./SuspendedUserFiles.csv multiprocess all users_susp print filelist pm not role owner em fields id,name,permissions

To process the ACLs on the files, you need one row per user per shared file per ACL

Get this script: https://github.com/taers232c/GAM-Scripts3/blob/master/MakeOneItemPerRowACLs.py

Edit it:

# Specify specific permission role value(s) ('owner', 'organizer', 'fileOrganizer', 'writer', 'commenter', 'reader'), e.g., ROLE_LIST = ['writer', 'commenter']

# The list should be empty if you want all roles, e.g, ROLE_LIST = []

ROLE_LIST = ['writer', 'commenter', 'reader']

python MakeOneItemPerRowACLs.py ./SuspendedUserFiles.csv ./SuspendedUserFileACLs.csv

Contatc me directly for additional help,

Ross

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