Copying MyDrive data to a Shared Drive folder without the source's share settings on folders

[Colleen Schmidt]

 Hi everyone,

We plan on automating a process for departed employees, including copying the departed employee's MyDrive to a folder on a Shared Drive. The part I'm having issues with is a test folder on the user's MyDrive is coming over to the Shared Drive with their original sharing permissions. I would like to have those permissions stripped on the copy, as I have successfully done with the files that had sharing permissions when in their MyDrive.

gam version: GAMADV-XTD3 6.31.01

command:

gam csv testemail-rootid.csv gam user test...@tcnj.edu copy drivefile ~ID teamdriveparentid <SharedDriveIDhere> newfilename testemail mergewithparent no copymergewithparentfolderpermissions false copyfileinheritedpermissions false recursive depth -1

It makes no difference if I take out the "copymergewithparentfolderpermissions" option, keep it in as false, or set it to true... the test folder is still shared with our other test accounts on the Shared Drive.

I must be missing something. Any suggestions?

Thanks!

Colleen Schmidt

[Don Beck]

I do a two step process

First I do a datatransfer of their My Drive to my Admin Accounts My Drive

gam create datatransfer old...@domain.com gdrive ad...@domain.com privacy_level shared,private

Then depending on where they physically worked, I move that folder to the appropriate shared drive

gam user ad...@domain.com move drivefile id <My Drive Folder ID> parentid <Account Shared Drive Folder ID>

[Colleen Schmidt]

Thanks for your steps. I appreciate seeing how others are dealing with similar situations. 

We allow the person to still export their information for a short time period. So, unfortunately, I can't do the datatransfer. We put the departed employee in a ZeroQuota group to allow those that have received shared files/folders from this user to see that the items are now "read-only." We make a copy of the departed employee's MyDrive on the off chance that they actually delete any items during the offboarding process. After a certain amount of time, we delete the departed user's MyDrive; then 3 months after that, we will delete the data from the Shared Drive. 

Ross was kind enough to meet with me and this is the command that was developed to copy the user's MyDrive to a Shared Drive without their original sharing permissions:

gam user test...@tcnj.edu copy drivefile root teamdriveparentid <SharedDriveIDhere> newfilename testemail mergewithparent no copytopfolderpermissions false copysubfolderpermissions false copyfilepermissions false recursive

[John Adams]

I'm having some trouble duplicating this. When I enter this command:

gam user user...@ualr.edu copy drivefile root teamdriveparentid shared-drive-id newfilename user...@ualr.edu mergewithparent no copytopfolderpermissions false copysubfolderpermissions false copyfilepermissions false recursive

I get this result:

User: user...@ualr.edu, Copy 1 Drive File/Folder

User: user...@ualr.edu, Drive File Not Copied: shareddriveparentid: shared-drive-id, Does not exist

[Ross Scroggs]

John,

Is shared-drive-id the name of a shared drive? If so, you want teamdriveparent shared-drive-id

Ross

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Ross Scroggs

ross.s...@gmail.com

[Johnnie W Adams]

Hi, Ross,

     shared-drive-id is the ID of the shared drive.

Thanks,

     John A

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John Adams
Senior Linux/Middleware Administrator  | Information Technology Services
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UA Little Rock

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[Ross Scroggs]

John,

If shared-drive-id is an actual id, the you do want  teamdriveparentid, is user user...@ualr.edu an organizer of that drive/

Ross

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Ross Scroggs

ross.s...@gmail.com

[Johnnie W Adams]

Hi, Ross,

     user user...@ualr.edu is the owner of the My Drive I'm trying to move.

Thanks,

     John A

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[Ross Scroggs]

Johnnie,

Send me a Meet/Zoom invitation.

Ross

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Ross Scroggs

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[Jonathan Moreen]

Hi Ross,

We are trying to copy the entire contents of a My Drive to a Shared Drive and are using the following command:

gam user <username> copy drivefile <My-Drive-ID> recursive copysubfiles true copysubfolders true teamdriveparentid <Shared-Drive-ID> duplicatefiles uniquename copyfilepermissions no

The command seemingly copies the files just file, but once it tries to copy any subfolders it comes up with the following error:

ERROR: 403: parentNotAFolder - The specified parent is not a folder.

Any idea what might be causing the above error? Thanks in advance!

[Ross Scroggs]

There was a bug fixed in 6.52.07 that addressed this error.

Update to the current version 6.57.08

Ross

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Ross Scroggs

ross.s...@gmail.com

[Jonathan Moreen]

Thanks Ross. I will update to 6.57.08 and try again.

[Sidh Ware]

Hi Ross, 

I've updated my GAM version to 6.60.06. However, I'm still getting the same error "User: us...@test.com, Drive File Not Copied: shareddriveparentid: fasfsdfasgsag456466UfKR4EBjxs83rd0K, Does not exist"

Here is the command I ran - 

gam user us...@test.com copy drivefile root recursive teamdriveparentid 1hf5fg5d5Lwol6nZxEGxw1kusSmm3Xe mergewithparent false

Please advise..

[Ross Scroggs]

What does this show:

gam user us...@test.com show fileinfo 1hf5fg5d5Lwol6nZxEGxw1kusSmm3Xe 

Ross

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Ross Scroggs

ross.s...@gmail.com

[Sidh Ware]

same...Does not exist

[Ross Scroggs]

You can't copy files to a folder you don't have access to, you need to give the user access to that Shared Drive.

Ross

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Ross Scroggs

ross.s...@gmail.com

[Sidh Ware]

Thank you for your quick response, Ross. Appreciated. 

I'm trying to copy the user's personal drive data to the shared drive folder. 

I've access to the destination drive. Do I need to add a user to that drive access?

Regards

Sidh

[Sidh Ware]

Thank you, Ross. It's working after adding the user's access.

Appreciate your help.