Sharing expiry link for external sharing via Drive
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Jes
Jun 19, 2024, 10:47:16 PM6/19/24
to GMail Power Users
Hi
Since there is no auto-expiry option while sharing a folder with people outside the organisation, what workarounds do we have? This is a security huge issue.
I checked a Chrome extension, but that does not have good reviews. There could be Google API but I am not a programmer. However, I can give it a shot at tweaking an existing API template.
P.S.> I made or liked a Feature Request for this a few years ago.
Adarsh Kumar
Jul 21, 2026, 7:34:50 PM (5 days ago) Jul 21
to GMail Power Users
Hello Jes,
I am aware that your query was asked "long-ago", but in case it helps you or others, I am responding now.
I am aware that your query was asked "long-ago", but in case it helps you or others, I am responding now.
I quickly threw together something that works for your use case (as it's also a use case I feel that I will have at some point).
It's a small Google Apps Script with only ~10 lines of code (6, minus the input parameters).
To use it, you must replace the folder ID and user email inputs with your values.
You must also set a trigger to run this script (which is done in the left sidebar as shown in the clip below).
It's a small Google Apps Script with only ~10 lines of code (6, minus the input parameters).
To use it, you must replace the folder ID and user email inputs with your values.
You must also set a trigger to run this script (which is done in the left sidebar as shown in the clip below).
Adarsh Kumar
Jul 21, 2026, 7:34:56 PM (5 days ago) Jul 21
to GMail Power Users
Continuing...
The link to the script is here:
https://drive.google.com/open?id=1KnZp8xH9t1H_CnZOPAYzqMNGMxImI5TOZx0psPtSOIaXXCEHWAeOdKws
If you would like to see any improvements to the script, feel free to let me know!
Regards,
Adarsh R. Kumar
adarshrkumar.dev
adarshrkumar.dev
+1 (650) 260-5732 (GVoice)
Adarsh Kumar
Jul 21, 2026, 7:34:57 PM (5 days ago) Jul 21
to GMail Power Users
Continuing...
You must then authorize the script to access your Google account before the script can run via a trigger.
You must then authorize the script to access your Google account before the script can run via a trigger.
But, not sure why, you must run the script manually in order to get authorization for future runs.
To get authorization, input a valid FOLDER_ID, but an invalid (or not shared on the folder) email, so that access !== 'NONE' becomes false.
This means it won't remove someone from the folder until the trigger date (or forever), but it will still require your authorization.
Here is how to perform this:
To get authorization, input a valid FOLDER_ID, but an invalid (or not shared on the folder) email, so that access !== 'NONE' becomes false.
This means it won't remove someone from the folder until the trigger date (or forever), but it will still require your authorization.
Here is how to perform this:
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