When Is the Best Time to Get Things Done? | September Meetup Meeting Minutes
kewanna.hayward
When Is the Best Time to Get Things Done? | September Meetup Meeting Minutes
Date: 19 Sept 2018
Attendees: Ray, Karl, Ke, Jim, Lillian, Ken, Bryant
Location: We Work Dupont
Challenges Forum: timed opportunity to go around the room and help the person by using the group by providing suggestions & ideas to solve their issue
Topic: New LLC -
Book: reading the lean start up
Lean start up meet up
Departments within the business aka separate categories; looking at infrastructure requirements e.g accounting software
Choosing tools that can grow with the business
Ensure you keeping good data to help make good business decisions
Topic: Trying to find focus to write reports; have a lot going on (audience of report has changed)
Try looking at other industries(e.g banking, audit, compliance) and look at marketing examples of how they compress or jazzed up dense materials
Explain it likely our talking to your grandmother- get feedback from those who aren’t familiar w/ the information
Plain language guide within the Fed Gov’t - planlanguage.gov
Book: Brian Gardner; turning legal language into plain English
Look for training courses that can help you gain comfort in marketing language
Book; Pitch Naything Klaff
Be key at looking at your objective maybe its changed if for a public audience
Topic: How to organize contexts and divide those lists around
Application specific tags instead off read - write the tool you use aka instapaper
Context amount of estimated time; Small 5 mins, Medium 30 mins Large - over an hour (examples)
Remember the flow context, energy, time availability and intuitive selection of projects; 4 criteria model
Topics: Still rely on OCD to get things done; how can fear be used safely to trigger remembering items
May not be safe to use fear
Subconscious mind work along with meditation practice; pairs well on rewriting old programming and installing new thoughts
Check out Hal Elrod podcast & book morning miracle; he was able to use mind to recover his short term memory
EMDR & CBT therapist
Topics: Trying to organize a GTD system; when something isn’t quite a project or area of responsibility - this example for clients
Client A (Financial) Client A (Legal) - example of projects naming schema
Review the complete client list(doing the bigger picture planing), looking at the tree of the projects you working on for them
Also consider time horizons
80/20 rule for clients
Discussion Topic: The Power of When
Power of When quick book summary
People have different internal /chrono-biological types; 4 types of categories
Dolphin- light sleepers
Bear - most common
Lion- early risers
Wolf- late night
When: The Scientific Secrets of Perfect Timing quick book summary
Emotions are big part of our day based on circadian rhythm;we have to adjust for our archetype
Self analysis of who you are and how you work
Taking breaks is still something in its infancy
When we have low cognitive energy go out and be physical to support brain downtime
Types of animal comparisons
Lark- early bird
Night Owl [as described]
Third Bird- middle zone
Add in the unscheduled [map of your week & block out ‘pleasure time’, schedule in where you have peak time and move other items accordingly ] Dr. Neil Fiore (add the video link & template) using both books as background to defining your work
Always be asking yourself where & when is the best time for everything - even things like grocery shopping
During my weekly review identify a WHEN
Resources Sharing: Open Discussion
Book: LAGOM; The Swedish art of living a balance happy life
App: Toodledo - task manager recently
App: Insight Timer - global meditation
Website: Blinkist- Audio & quick summary of books
Career Growth Workshop Rockville -
App: Exercise timer - can be hacked for routines
App: 30/30 - another customizable timer
Announcements:
Oct- Getting More Done Demo of Ray’s new Book; location TBD: one of the we-works
NAPO- Arlington next month ray is speaking
Nov- Evernote Demo night ; looking for One note experts- reach out to Ray
Dec- Kst Cosi & Holiday party - WR Walkthrough [abbreviated]
#Prodchat chat Monthly - @TWITTER - [@prodchat] likely 1st Wednesday
http://productivitycast.net/ Productivitycast Podcast
Prod Book Group[also a Podcast] next call 29 Sept - Book ‘ Emotional Intelligence’’ noon EST
GTD Party Habitica - Role Playing Game - please join our party if interested
Productivity Events Calendar - there's a form if you would like to nominate or inform Ray - a google calendar - http://rsidneysmith.com/productivity/calendar/