July 2016 GTD|DC Managing Notes for Greater Productivity (inFocus: OneNote)
kewanna.hayward
GTD|DC Managing Notes for Greater Productivity (inFocus: OneNote)
Date: 20 July
Attendees: Ray, Kewanna, Bryant, Megan,Namarata, Steve, Albert, Karl, Randy, Sandy, Vickie
Location: K St. Cosi
Challenges Forum:
Topic: Creating a shutdown routine for winding down from work; what to include in the daily routine; need to make it realistic
Consider meditation; add calmness
In the morning identify tasks; and follow up before leaving work and identify what's still outstanding, what needs to be done tomorrow or another day who do I need to communicate with (re-negotiate task);
Consider using a diary for tracking daily question to yourself (App: Grid Diary)
Practice gratitude;/ notice what you did complete and recognize that aspect
Topic: Help with prioritizing, makes long lists and time block based on task time; not always successful causes loss of motivation and energy
Reduce list of things
Not everything can be equally important; have to figure out that most important aspect
Focus is either focus or not focus
If you cannot do it now than you have to move it; hard line
Use meals as time bound “
*Ray tutorial under his website resource * [Unschedule – Anti-Procrastination Productivity System from Neil Fiore – The Now Habit- http://rsidneysmith.com/productivity/unschedule-anti-procrastination-productivity-system-neil-fiore-the-now-habit/]
Topic: Need a startup routine
Mymorningroutine.com For ideas
Book: Super Human by Habit; Tyann
LeechBlock: blocker blocker
Emulate a 9-5 work day; try to adjust to that mindset
Topics: project management vs task manager
Paper works for the short term
GTD system should not add friction to work flows
Bullet journal for paper (but can be considered a secondary system)
Topic: Coming from IT background; managing admin tasks is challenge
Have to clarify the responsible entity
Use the To line for action FYI is a CC
CYA in email tasking and re-iterate who is the POC responsible
Book: Coaching Agile Teams
Topic: Staying motivated on task when working alone
Give yourself time to have reward
Look at the unscheduled (Ray site)
Schedule social times along with work items (relieves pressure); gives you something to look forward to (gives you meaning)
Topic: How do we recognize is it truly a priority?
Try to identify past items that were beneficial to you
Areas of focus; map goal or task if it doesn't fit have to toss it (exercise discipline)
Book (Scott Adams): Dilbert ‘successful people don’t have goals; they have system’
Main Presentation: Managing Notes
We all take notes but we don’t manage those notes after they captured
One note: Microsoft uses office to correlate notes/snipes (integrated solution); storage via one drive; uses tabs as structure
Note can be considered personal knowledge management (PKM); brains are good for having ideas not holding ideas
Lynda.com to learn one note
DC library can get free Lynda account
Minimize places to capture notes and they need to end up in the same place
In some cases where professional work doesn’t allow access may need to convince paper solution but still need to decide on ONE repository for client note taking and ONE repoint or for personal not taking; could be challenge to mix the 2 areas
Talking to google docs to transcribe
5 features; tags, limited OCR, uses tabs, useful in full MS Office environments,
How do we organized notes: notebook stack (inside stack is an inbox),
Evernote bookmarklet ***
Create note taking templates
**Albert project template**
Resources Sharing: File Doc Sharing/Collaboration & Storage
ScanSnap – smooth like butter
Folder sync lite; iOS/Android
Google docs
Announcements:
Next meeting:
Prodchat – wed Twitter #prodchat
Resilience by Mark next Prod Book Club -http://productivitybookgroup.org/
Advanced GTD: 9/17 Workshop