Six Thinking Hats and GTD| GTD-DC April 2017 Meeting Minutes
kewanna.hayward
Six Thinking Hats and GTD| GTD-DC
Date: 19 Apr 2017
Attendees: Ray, Karl, Ken,Kerri Bryant, Meghan
Location: Kst Cosi
Challenges Forum:
Topic: Automating filters for bringing information to me (interest filters)
Native apple podcast app can create lists
Stitcher → sends to evernote (can save as offline note)
Evernote clipper to the show page (but still need to download as audio file to the note)
Overcast.fm will sync to your twitter and provide recommendations
IFFT for notification
Podcast as RSS feed get an email
Topic: Being consistent as you implement GTD w/o getting overwhelmed (owns a business needs time to process brain dumps, when to start weekly reviews)
Start Today!
Based on what I know figure out points to focus on (get current)
For backlog (inbox/mindsweep) triage - today, yesterday than oldest; always clearing up the rear guard as you move forward; 1-2 items a day
Remember mindset before vacation on how you clear the deck and use that to carry forth the GTD spirit
Get the stack into one list (so its all captured)
Topic: Resources for managing family asset only child, relatives
AARP website
Alexander a Bove Jr- Book: Laymans guide to trusts and estates (3rd edition)
Certified elder law attorney - NALA
Medicaid asset recovery
Letters of last instructions (non legal but binding)
Topic: How to cope better with low energy in regards to work tasks and environment
Utilize meditation
St John wort herb for calming (please check with doctors before trying)
Diet - start with a good nutritious smoothie ginseng etc vs coffee
Physical movement - gives your mind time to recover as it process while your away
Going away to conference room get away write things out
Journaling as way to express feeling
Stick to single tasking (book)
Topic: How to start journaling
Do you feel an inner dialogue (aka do you talk to yourself)
Use that voice as the way to start the journal habit
Start writing don’t over think remember that no one else is going to read it
Try doodling or drawing as way to get going or write something down
Try a journal with daily prompts
Ritualize it: find a time or another habit to bring together or clear head transitioning into another part of the day
Start small with journaling
Book Mini-habits: use small goals to start off the habit
Try using photos only don’t worry about out caption or anything ‘writing”
Topic: Better managing time and conserving energy for tasks at the end of the day; tend to schedule tasks late at night but too tired and they don’t get done
Try sleep earlier and get up 3 hours earlier
Can try to and train yourself to get up in the morning
Use time blocking estimate tasks appropriately
Don’t label self as night owl etc but can be limited; remember we are human first and shift mindset as you can get anything done
Eat that frog - Brian Tracey - book; get the most annoying thing done in the morning
Cold showers to get awake and get energized
Topic: How to track and manage suggestions on reading more organized
Good Reads is book management connects to amazon account
Use Evernote - keep a queue of books read of what i’m reading now (max out of 10) do i own it already; is it physical kindle?
Trello boards to tag: currently reading, finished, wishlist etc
Use clippings.io for Kindle Highlights summary
Once book read delete from amazon wish list
Create EN template of book summary
Main Presentation: Six Thinking Hats and Getting Things Done
Background:
Origin of the current GTD meet up structure based on the psychological thought process of (6TH); yellow for introductions
Summary
Primarily used for facilitating meetings
6 different thinking modes
White - analytics
Red- feeling, morals values
Black - pits falls negativity
Yellow - optimism positivity
Green - generation of ideas
Blue - convergent, focus & clarity
In a meeting everyone is thinking from different perspectives; the hats become the same lenses that everyone can think in similar fashion
Can help deter negative thinking and promote forward thinking
Metacognition thinking about how we think
Rays thought’s adding color - spilt thinking into positive/negative - spectrum of emotional palate & adding physical thinking (movement as function) visual thinking
Blending with GTD
Project Planning - natural project model, brainstorming
Project Planning - triggers list (large projects)
Use colors for consistency when managing task and/or working with others
Weekly review - pick a hat for the 11 actions that make up the review process
Using Archetypes for the colors
8 sided diagram (fend suit- Chinese principal) life categories can be mapped to this colors
Can use personal data or tags and map to colors to get a visual quantative chart to ensure a life balance
Great videos for 6 Thinking Hats (Thanks Karl)
https://www.youtube.com/watch?v=oHiwpz7r4wY
How To Hack Your To-Do List
https://www.youtube.com/watch?v=Xduzwk04l2E
Resources Sharing: Email Add-on/Extensions/App
Library chrome extensions: Can let you know if amazon book is in the local library
Right Inbox (adds features into gmail)- has imap limitations (will untoggle caps set)
Virtual Summit - Peak Performance Worlds’ top Productivity Experts
Google Labs for gmail
Send and Archive button
30 second delay
Mac Mail - mailbutler.io (has addons)
Using GTD folders (e.g inbox, actionable, some/day) everything else is archived using multiple inbox lab
Announcements:
Prodchat every Wednesday 8pm on Twitter