June 2016 GTD|DC Power of Personal Project Management
kewanna.hayward
GTD|DC Power of Personal Project Management
Date: 22 June
Attendees: Ray, Kewanna, Bryant, Megan,Christine, Angela, Waitan
Location: K St. Cosi
Challenges Forum:
Topic: E-books management (books everywhere)
Use free email with kindle add to domain (wifi only or physical connection)
Or hook to computer upload to kindle cloud reader (via)
separate for from Evernote (distractions)
Annotate highlight, clippings than can send to Evernote for book storage
Caliber will convert iBooks
Topic: Task Management using Todoist (tool dated, many over due tasks need space to map out new projects)
Go through overdue items using weekly review to discern if they are truly over due to the person based on priority and project needs
Re-negotiate “do they really need to be completed?”
Use a month 30 days to get 30 done
Due dates should be real
Tasks have start dates and projects have due dates
Use integrity make those deals real as they represent your real life (task manager is not for play per say)
Find a milestone within these dated items
Topic: Self-employed; hard to manage projects when not given deadline; accountability
Always have the ability to get something to someone with a date
examples hey bill I’m going to get this to you by Friday
gives you a self-imposed deadline
Rewards level: daily (e.g glass of wine), week/month (e.g spa, movies, dinner), big things (e.g vacation)
Theme Days (reference mike Brady)
Topic: Categorize life into certain categories; how to dedicate time for each?
Weighted scale takes up time but represent small part of life; can’t use metric of time
Use a tally chart vs time chart
Try to prioritize each area of life; may be challenging trying to change all at one
Reference David Allen horizons of focus
Clear vase but inside are crumpled post its (colored) you add each time you complete a habit and you see the rainbow of colors when complete
Topic: How to get better and better at saying no to myself
“Kill your darlings” ; have to make choices
New things are like escapism
Every new project kill 3 (1:3 ratio)
Almost done list – helps separate out and gain enthusiasm to finish
Don’t evaluate doing something out of contexts (review again your project/priorities)
Topic: New job accounting have various standards to learn have short deadline (within 1 month);how to judge if project is realistic
Bring it down to what you can actually accomplish
Look at the areas in the standards you are weak in – identify those
CPA exam books use those quizzing yourself and correcting a method of learning vs reading books straight forward
Book: Make it stick [using spaced repetitions]
Z problem solving model but centered around learning
If you have 20 hours to work on this use 16 towards those and 4 hours of margin
Main Presentation: Power of Personal Management
Projects are non-actionable
We move from horizon 1-5 as you go up your less and less actionable
Trying a backwards calendar from when the item is to current time
Shared intentionality theory; empathy to understand empathy (accountability togetherness)
Figure out what resources are needed from others
Tool: sked pal
Google also have the ability for setting goals with some AI
Using Evernote templates : how does this support my strategic goals
what's my halfway point? What do I need to think about
Break projects into 3 umbrellas; possibly using different systems
habits (e.g getting healthy)
templates (projects that are going to be done the same way every time)
e.g home cleaning projects, seasonal things, new clients
“Big Project” pre-mapped using natural planning model --> towards figuring what is that next action
outer points of mind maps should be the next actions (the final thoughts)
Resources Sharing: Habit Tracking
Coach.me (15$ a week get an accountability coach)
Grid Diary (App)
Books Grit (reference YouTube
Book: Super human by habit
Habitica and Balance Apps
Announcements:
Next meeting: One Note and note management
Prodchat – wed Twitter #prodchat
Resilience by Mark next Prod Book Club -http://productivitybookgroup.org/