GTD|REFRESH: Capturing / Collecting | Getting Things Done DC (GTD DC) March 2016

[kewanna.hayward]

GTD|REFRESH: Capturing / Collecting | Getting Things Done DC (GTD DC)

March 2016

Date:  17 May 2016

Attendees:  Ray, Michelle, Dave, Steve, Ke

Location:  COSI

Challenges Forum:

1. Saturated in one task or chore than have trouble switching gears to different task: setting work boundaries

1. Timers; Pomodoro pick your TIME; not bounded to default 25 mins

2. Be realistic with the time you set

3. Start tracking and take a look at the data to get a feel for how long tasks will take

4. Alliances with similar folks; accountability

2. Work vs personal GTD software; Loves OMNIFOCUS but uses CRM (Daylight- more so used for real estate)

1. Likes Omnifocus UI

2. Look at automation; zapier trigger

3. Tacoapp; integrates with various task mgrs

3. Balancing big picture thinking with smaller todos; want to think about what I want to do; didn’t enjoy time at previous job (11 years)

1. Big picture reflection; monthly appt; eg.. what is my core mission in life?

1. Brain storm what those questions are?

1. What can you leverage from previous success?

2. Break the ‘search’ into smaller step

3. Book recommendation: What color is my parachute? Use it as workbook

4. Schedule days home at for work like days (simulating the office life)

5. Book recommendation: the 8th Habit Stephen Covey

4. Recommendation for alerts annoying based triggers

1. Annoying alerts

2. Multi zaps

Main Discussion: Capturing / Collecting  

• Capture what we have on our minds; need to anchor it to some place we trust

• By writing it down it alerts the brain we gotten it done more so its off our minds and checked off

• Granularity of capture

• 2 minute rule which is USED after capture at the clarify/process stage

• GTD newbies suspend the 2 min rule and focus on capture clarify and organize

• Tool: Mind42: exports to outline Ithoughts HD (Mac OS)

• Tip schedule time for processing after large capture 1:1 time ratio

• Mindsweep protocol for ‘natural planning mode’ planning is not the same as ‘capture’

• Thomas Kiersey ; Dr Myers/Briggs; temperament sorter; primary or secondary type

• Consistent capture: google docs for capture (do not have to worry about save)

• ABC; always be clarifying

• Identifying what needs to be reference material or whats actionable material

• Learning algorthim; spaced repetition; reflect.io (reminder tool)

• Website: clippings.io; emails your summary of Kindle book summaries

• Goal is to take all external capture and rests in email so there is just 1 capture point

• Tool: youmail (transcribes voice mail)

• Tool: Inbox googlle for email snooze or late alerts; workflow: initially use inbox than check gmail

• Data liberation foundation; google is not horrible!!

• Session buddy; for internet bookmark capture

• Tool: One Tab; psudeo bookmark manager; sessions can be named

Resources Sharing: Music & entertainment

• Chrome extension; “the great suspender” helps reduce chrome resources (on a tab by tab basis)

• Spotify

• Focus at Will

• Digitally Imported  - EDM music

Announcements:

• Next month 20 APRIL; Presentation “Leveraging Focus and Vision”

• #Prodchat  weekly Twitter conversation wed 8pm; “Managing Information Overload”

• Prod book club - March 26th; mastering the habits of everyday life

• Aprils book “Make it Stick”

• Year long read “1 year to an organized financial life”

• Habitica:  Ray will create a GTD guild; invites will go out

• GTD VSG: Podcast

• Google Plus group - monthly chat “Building weekly review habit”

• 29 March - Evernote DC (on blab)