Daily Productivity Routines with GTD | Getting Things Done DC MAY 2017
kewanna.hayward
Managing Daily Productivity Routines with GTD | Getting Things Done DC (GTDC)
Date: 17 MAY 2017
Attendees: Ray, Karl, Kerri, Ken, Meghan, Bryant, Ke
Location: Metro Center Cosi
Challenges Forum:
Topic: Carving out time for Planning
Mike Williams - intuit (quickbooks.com) website ; natural planning model webinar
Commit to the time 75 mins; use the project planning triggers list
Mindmap - with the questions can export as RTF
David Allen - Tedtalk natural planning model
Reverse calendar based on ‘due dates’
Topic: What tools help fight fidget factor in a good way (Used software called Agendus pre smartphone days)
Changing tools not recommended dig deeper to figure out limitations of tool
POC: Tim Stringer - makes videos
Resource; Joe Buligh working with Omnifocus
Try DND mode for iPhone- blocks notification & alerts
Parental Controls to limited distraction on phone
Go back to printing items at the end of workday (back to tactile feel)
Topic: How to integrate goal review into regular routine
Use google calendar for GOALS
Goals are kept in Evernote
Set checkpoints that pop up as alerts
Midweek or other checkpoints
Goals not projects (can be saved on Someday/Maybe list item)
Don’t break the chain - for reviewing or doing something daily aka the “Seinfeld Method’
Book: 4 disciplines of execution
Lead measure that you track and create a scoreboard
Book: Personal Kanban/12 week year (similar themed books)
Topic: Project Progress (Large Projects over months with milestones set; how to track exactly where I’m at; how do you keep it on the radar
Spreadsheet of major projects; cite the percentage of completion
Uses intuition; can go up and down but an honest assessment
Use time in the WR to update the project status
Being honest don’t compete with motivation but give you clear mind
Ensure to have being complete defined
Use increments of 10% to keep thought process even
Topic: Easy Accessible capture tools
Kickstarter device
Use SIRI as reminder; will pause audio allow you to make the note
Take a screenshot of the screen to capture the podcast minute mark
Remember if your device is plugged and you have enabled the feature you can say “hey siri’ to activate the feature
BT headset to talk to Siri
Make a contact for evernote email and use Siri to write a message and it shows up in your inbox
Main Presentation: Managing Daily Productivity Routines with GTD
Background:
Ray went to speak to grad/undergrad students re: productivity book. Had to think about what type of talk to present based on years of experience in the productivity world.
Focus, Habit, Motivation and Organization; Nature of developing a productive system
Focus = where you going on a macro level (Need to see)
Habit = turning thought into action
Habit is the key thing and making new habits can be a Challenge!
Discussion:
Lowering the barrier (e.g putting things by the door)
Keystone habits (tieing a habit to something you already do)
Now just cue, routine, reward; its the continuity around these tasks the connections and anchors of activities
Book: SuperHuman by Habit
Mindset is key can’t think it's gonna be hard dial it down to simple
Lessons learned or failure (e.g forgetting lunch daily) prompts for change and thus creating a habit change
Separating habits from general task management tool
Change a few habits as possible (really ONE)
Habit stacking means there already chain of ESTABLISHED habit that you add to
Discipline to delay gratification
Establishing a new habit; create a goal that's achievable
Habit swapping ; using substation (same triggers/reward)
Use a reminder as location or time based to be alerted; sometimes alerts can fatigue; helps if most notifications are turned off
Checklists to drive the day
Doing more in the automated points in your life; so you do more when you fully engaged on others
New habits keep down to less than 3 continuous actions
Habits that you execute on less than daily basis
Keep a task example Thursday is laundry day
Using Logic if than than that
Dr. Peter Golizott
The use of accountability to help
Book: Better than before
Resources Sharing: Task Management Apps
Remember the Milk
iPhone reminders
Todoist (Now integrates 2 way into google calendar)
Asana
Ominfocus
GTD Nirvana
Checklist One (ios) - has feature to uncheck all
2Do
Announcements:
Prod Book Group
Reduce quarterly calls
May book paused
Books:
June24th - Cal Newport Deepwork
Last Saturday in Sept Paradox of choice
Dec - One year to organized financial life - Start reading now
#Prodchat every Wednesday 8pm on Twitter
Slideshow more compact than the textual transcript
21 June at Panera upstairs Chinatown
Habitica - uses gamification for tasks & habits; limited to 30 people
Podcast launch - ideas of format, people you would like interviewed, looking for focus Francis Wade (contributor); style is long form and debate
Thursday is Montgomery County - meet up group see Bryant for participation
Meeting at la Madeleine