Scheduling Meeting for Constitution Finalization
MAHBUB RABBANI
Dear Friends,
After accommodating valuable suggestions from you all, the constitution now looks professional written one and seems complete.
I am writing to see whether you would be available this week to finalize the constitution and set a date for the BIG community meeting.
Would today 7:00PM -9:00PM be convenient for you?
Please let us know if this time suits you or not. If not, please propose a couple of alternative dates and times this week.
So that I can match those to find a suitable time for all.
Venue could be my house, if you all agree or any other places if there are other proposals.
your presence and valuable contribution is highly requested.
We look forward to receiving your confirmation.
Best Regards,
Mahbub
Mokhtarul Wadud
Thanks for initiating the meeting. I hope to attend this.
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Md Mokhlesur Rahman
Dear Mahbub Vai,
I will talk to you over telephone today regarding venue and time as well.
Regards
Mokhles
Sent: Tuesday, February 2, 2016 12:04 AM
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Ahmed Ferdous
Dear Mahbub Bhai
Thanks for your e-mail.
It is great to know that the draft structure/constitution document is shaping up well!
I just wanted to highlight that you have mentioned in your e-mail “After accommodating valuable suggestions from you all”. Well at least I did not have a chance to look at it (I take the blame for this as perhaps I did not engage much).
May I suggest that the draft constitution document is circulated to all (perhaps in pdf format) via e-mail or through this group (or opening a dropbox with password given to GBS members only).
You can even leave a certain window/timeframe open (say 3-4 days) to provide the feedback and if no one comes back with any feedback it will mean they are positive about the proposed document. In this way it will provide opportunity for all to provide a feedback or at least even be aware of what is going on (even if someone is unable to be present in the big meetings because of other prior commitment). This also helps others to read the document and comment in the meeting as well.
I believe this will make the entire process open, communicative and transparent. Also post grievance (‘post cognitive dissonance’ as I say in my field) later on is reduced among members as everyone had the opportunity to express their views.
Anyway just my two cent comments!
Kind regards
Ahmed
Dr. Ahmed Shahriar Ferdous
Lecturer in Marketing
Department of Marketing, Faculty of Business & Law
Waterfront Campus in Geelong
Deakin University
Locked Bag 200001, Geelong, VIC 3220
Phone: +61 3 52278188
Deakin University CRICOS Provider Code 00113B
From: gbs-s...@googlegroups.com [mailto:gbs-s...@googlegroups.com]
On Behalf Of MAHBUB RABBANI
Sent: Tuesday, 2 February 2016 12:04 AM
To: gbs-s...@googlegroups.com
Subject: Scheduling Meeting for Constitution Finalization
Dear Friends,
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JOGLUL KABIR
Sent from my iPhone
Huson Ali Ahmed
Dear All,
In my view Dr Ahmed’s suggestions will a better forward to the completion of the structure after accommodating all the feedbacks and suggestions from across the corners..
Cheers,
Huson
----------------------------------------
Huson joher Ali Ahmed, PhD.
Senior Lecturer in Finance
Department of Finance
Deakin Business School
3217 VIC
Tel:+613-52273381
Aminul Miazi
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Mokhtarul Wadud
Dear Ahmed Bhai and Others,
Thank you for your mail and valuable insights. I am just writing to let you know that Mahbub Vai’s earlier mail was sent in error and it was only meant for the members of the Ad-hoc committee that was formed (primarily involving the meeting attendees) on 1 January 2016 to facilitate the preparation of the draft constitution and selection of the management committee (MC), in an effort to formalising Geelong Bangladesh Society (GBS) as a registered community organisation. As per the current process, the ad-hoc committee will finalise the draft of the constitution as well as select an MC and put these as proposals in the general meeting (to be attended by all). The community members will then be able to provide feedback for amendment of part(s) of the constitution and the proposed MC. In any case, please note that membership of ad-hoc committee is not kept restricted or exclusive and anyone interested to contribute during the process is welcome to be involved. Please send your EOI to me if you are so interested.
On behalf of the Ad-hoc committee I would like to apologise for any misunderstanding that may have transpired with the earlier communication but I hope the circumstances are now clarified.
Thank you and warm regards.
Mokhtarul Wadud Rubel
Convenor of Ad-hoc Committee, GBS
From: gbs-s...@googlegroups.com [mailto:gbs-s...@googlegroups.com] On Behalf Of Ahmed Ferdous
Sent: Tuesday, 2 February 2016 10:05 AM
To: gbs-s...@googlegroups.com
Mokhtarul Wadud
Good proposal Khalid vai. It is again fine with me and perhaps with most others, unless the Islamic classes are resuming by then and some face inconveniences due to the time clashing with their job shifts.
Regards.
Rubel
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Omar Bashar
I would prefer Friday night. Also, agree with Khaled Bhai that there should be at least a couple of days’ gap between the date of notice and that of the meeting .
Omar
Omar HMN Bashar, PhD
Senior Lecturer
Department of Economics
Deakin University
Waterfront Campus, Geelong
VIC 3220, AUSTRALIA
Md Mokhlesur Rahman
Dear members of the Ad-hoc committee, GBS,
It seems to me that everyone feels better if there is a couple of days’ gap between the date of notice. I am able to attend on Friday (5th Feb., 2016). In addition, we should give opportunity Khalid Bhai to be the host of the meeting. Thanks for your understanding and support. Have a lovely day.
Regards
Dr MD Mokhlesur Rahman
Senior Research Fellow
Nanotechnology (Energy Division)
IFM, Deakin University
Waurn Ponds, Geelong
VIC 3216
From: gbs-s...@googlegroups.com [mailto:gbs-s...@googlegroups.com]
On Behalf Of Aminul Miazi
Sent: Tuesday, 2 February 2016 12:03 PM
To: gbs-s...@googlegroups.com
Subject: Re: Scheduling Meeting for Constitution Finalization
Dear Mahbub Bhai,
Important Notice: The contents of this email are intended solely for the named addressee and are confidential; any unauthorised use, reproduction or storage of the contents is expressly prohibited. If you have received this email in error, please delete it and any attachments immediately and advise the sender by return email or telephone.
Ahmed Ferdous
Dear Wadud Bhai and others in the Ad hoc Committee
Thanks for the clarification. All I wanted to point out was distributing the draft constitution before the meeting takes place so that everyone has an opportunity to read it prior to attending the meeting and provide feedback (given it was sent to all). Reading the response, my impression is feedback will sought at a later stage as this is now pitched for the ad-hoc committee members only.
Anyway, I congratulate the ad-hoc committee for their work and the incoming selected MC.
Have a good meetingJ
Kind regards
Ahmed
Mokhtarul Wadud
Dear Ahmed bhai,
Thanks for your interests and suggestions. I can confirm that the draft constitution will be made available to all members prior to the general meeting allowing for sufficient time to read the document and provide feedback.
Kind regards.
Wadud
MD MAHEDI HASAN BHUIYAN
Sent from my iPhone
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JOGLUL KABIR
Dear All,
Assalamu-alaikum. Series of elaborated email and spontaneous response looks we are eagerly waiting to participate in our next meeting. I highly appreciate those people who spend their valuable time to organise meeting and different community program and also feel remorseful for some instance that, I couldn’t able to make a time to attend. Anyway we need to keep going your community work for the shake of community harmony. Could you please let me know the next meeting venue and time?
Thank you.
Joglul
From: MAHBUB RABBANI
Sent: Tuesday, 2 February 2016 8:34 PM
To: Mokhtarul Wadud <mokhtar...@deakin.edu.au>; Omar Bashar <omar....@deakin.edu.au>
Cc: enamul miazi <miazi_...@yahoo.com>; MOHAMMAD MANIRUZZAMAN <mman...@deakin.edu.au>; aminul...@gmail.com; Md Mokhlesur Rahman <m.ra...@deakin.edu.au>; SHAHRIAR REZA <sr...@deakin.edu.au>; Sayeed Mahmud <saye...@gmail.com>; JOGLUL KABIR <jka...@deakin.edu.au>;
Ahmed Ferdous <ahmed....@deakin.edu.au>; Huson Ali Ahmed <huson.a...@deakin.edu.au>
Subject: Re: Scheduling Meeting for Constitution Finalization
Dear All,
An ad-hoc committee has been instituted following a meeting held on 1 January, 2016. The meeting held at my place, 64 Elizabeth St, Geelong West. The ad-hoc committee convenor and members were selected unanimously afterwards. Immediately after the meeting short details(mainly tasks and responsible person) of the meeting has been posted in Facebook page, those who are member of the page could have noticed it. The page says 49 people have seen the message!
I'm writing from my memory, pardon me if any point is missed and bring correction please.
Rubel Bhai has been selected as the convenor, Me(Mahbub) as the Member Secratry, Khalid Bhai, Omar Bhai, Komol Bhai, Mokhles Bhai, Mamun Bhai, Sayed Bhai, Joglul Bhai, Ibrahim Bhai, Adnan Bhai, Tohid Bhai, Shamim Bhai, Anwar Bhai, Mehedi Bhai as members(did
I miss anyone, please?). Ad-hoc committee membership was open, anybody wants to contribute in achieving ad-hoc committee objective would be considered a member. Accordingly, Ahmed Bhai and Huson Bhai is member of ad-hoc committee as well.
The main objective of the committee was to:
1. Prepare/Draft constitution document for GBS
2. Propose an organizational structure
3. Membership form and log design
4. Facilitate to form Management Committee(MC) for GBS
5. After constitution, form and logo draft is finalized, arrange a general meeting to form MC, dissolve ad-hoc committee.
Following members have show their interest to carry bellow tasks:
|
Task |
Responsible Persons |
|
Constitution |
Mammun Bhai and Sayed Bhai |
|
Organizational Structure |
Mokhles Bhai |
|
Forms, Logo |
Ibrahim, Adnan Bhai, Joglul Bhai |
Responsible members of various tasks have presented their work on another meeting held at Rubel Bhai's place. All members present on that meeting have discussed and amended all of those tasks(constitution, form and logo).
After that meeting, as per decison, draft constitution was being circulated through email among the members presented on the second meeting. Shamim Bhai, Omar Bhai have put their comments on that draft copy. and finally Rubel Bhai has compiled the whole document and still in email circulation for amendment/accept/reject state.
yesterday another email was initiated asking convenient time for another meeting, but only a few response was received on that point(meeting date).
This is so far is the history and update of so called ad-hoc committee. I could have missed some points, correct me if so.
Regards,
Mahbub
rom: Mokhtarul Wadud
Sent: Tuesday, February 2, 2016 3:45 PM
To: Omar Bashar
Cc: MAHBUB RABBANI; enamul miazi; MOHAMMAD MANIRUZZAMAN; aminul...@gmail.com;
Md Mokhlesur Rahman; SHAHRIAR REZA; Sayeed Mahmud; JOGLUL KABIR; Ahmed Ferdous; Huson Ali Ahmed
Subject: Re: Scheduling Meeting for Constitution Finalization
Dear Omar Bhai,
Thank you for sharing your valuable thoughts on the matter. Yes, we will certainly update everyone with the details of the adhoc committee. This will be communicated soon. We will also share the draft constitution with all members so everyone has a chance to see and provide feedback.
Kind regards.
Rubel
Sent from my iPhone
On 2 Feb 2016, at 2:47 pm, Omar Bashar <omar....@deakin.edu.au> wrote:
Rubel Bhai,
I think many of our members do not know exactly what’s going on with the committee and meetings. I guess there is even more confusion today after receiving a series of emails. Probably it would be a good idea if someone could enlighten all of us at least on the ad-hoc committee; is it possible to let everyone know who are in the ad-hoc committee? I know I’m in this committee, but I truly don’t know the complete list of members. I think same thing applies to people who are not in this committee, some of them may even not know if they are in the committee or not. Also, it would be nice if the decisions taken in the ad-hoc committee meeting can be summarized and circulated to all GBS members.
Thanks.
Regards,
Omar
Omar HMN Bashar, PhD
Senior Lecturer
Department of Economics
Deakin University
Waterfront Campus, Geelong
VIC 3220, AUSTRALIA
From: MAHBUB RABBANI
Sent: Tuesday, February 2, 2016 1:42 PM
To: enamul miazi; Omar Bashar; MOHAMMAD MANIRUZZAMAN; 'aminul...@gmail.com'; Md Mokhlesur Rahman; SHAHRIAR REZA; 'Sayeed Mahmud'; JOGLUL KABIR
Cc: Ahmed Ferdous; Huson Ali Ahmed
Subject: RE: Scheduling Meeting for Constitution Finalization
Dear Khalid,
Thank you very much for being the host.
Kids Islamic class will resume from this Friday. It starts from 6:30PM. So it is difficult for me & Joglul Bhai to join the meeting. If most of the members are available on Friday, meeting can be done. I will update myself from any one of the attendees.
Or, since there are no schools and offices on Saturday, can we start a bit later! What about we start at around 9:30PM? Then me and Joglul can join you on Friday even.
Best Regards,
Mahbub
From: gbs-s...@googlegroups.com [mailto:gbs-s...@googlegroups.com] On Behalf Of Aminul Miazi
Sent: Tuesday, 2 February 2016 12:03 PM
To: gbs-s...@googlegroups.com