View this page "Vintage Flying Museum Safety Management System"

[Clark]

Check this out and send comments for improvement

Click on http://groups.google.com/group/ftwasp/web/vintage-flying-museum-safety-management-system
- or copy & paste it into your browser's address bar if that doesn't
work.

[Melanie]

Okay, I'm a bit confused - is this a program you put together for VFM? Melanie "To some, the sky's the limit. To those who love flying, it's home" - unknown --- On Sat, 1/31/09, Clark <lewis...@gmail.com> wrote:

[Clark]

Hi Melanie

Yes. I looked at my 2 bookshelves full of bookas and boiled SMS down
to the basics, you know, the KISS principle. If you give people a
script, checklist, formula, map and a compass, they at least have a
shot at finding their way out of the SMS wilderness.

VFM has agreed to be a SMS "lab" where we can develop products the
other Part 91 operators can use. This is my initiative and they are
willing to open their hangar deck for discussion. They do not have the
luxury of large risk management software programs, huge audit teams
and programs, safety departments, etc...but they do have the number
one most important thing of all, and that is the leadership. From
there all things flow. I am not communicating anything that they do
not already know, but I do think we can develop a model system, with
best practices that can be used for other 91 organizations and small
non-profits. If they don't do things right, their doors will close.

We are going to add a little training from a volunteer safety expert
who ran award winning programs in the Marine Corps...ta da...
Some really basic things like pinning the Safety Policy to the info
board, keeping reporting forms available, training safety risk
analysis and investigative report writing, and most of all
brainstorming. Thee is no cost here, only the benefit of enhancing
communications which saves an organization money...a volunteer
organization. Hopefully after a year or two an insurance company would
notice and cut them a break also. Bottom line, which always starts at
the top for a good reason, is that Doc and Chuckie know it is the only
way to do it.

There will be some folks who look at this and say "that is not a SMS."
It is NOT a SMS for a Part 121, 135 or 141, but the basic pillars are
cross cutting for ANY organization. You can't quantify SMS, it is a
quality approach. Goals are real clear. Zero mishaps. I'll be doing
some visiting with the FRA and BNSF in a few weeks also. They are
getting ready to start safety Confidential Close Call Reporting System
C3RS, similar in design to NASA ASRS. They will have a steep learning
curve, and we will help them. NHTSA is next on my list.

Want to join in? Careful, we'll suck you in. I need folks to develop a
15 minute presentation on an OSHA topic of their choice; propeller
safet, slip and fall, ppe, ground support equipmnent, etc. NBAA has
all of the best practice material online. We go one module a month,
like I did in Yuma, using Office. A CFI or AGI works with the
presenter to help develop a lesson plan, Objective, References, Info,
Summary, Questions. It can be a one page guide, in fact that is
preferable to a book. A pocket checklist even better. In 2 years you
have an online library. When it is time to refresh again, the next
presenter gets the Lesson Plan, Reviews it, updates and gives the
presentation. This group is going to make this real easy, actually VFM
has a yahoo group http://groups.yahoo.com/group/vfm/messages

This plan is almost Marine proof, and VFM is going to help us make it
the best it can be.

What is the specialty area you'd like to help out on? And what are we
missing?

Clark

[Kemp, John]

Clark;

You are absolutely right to keep it simple. The less complex an organization or fewer employees the less sophisticated the system needs to be. That said it still must contain all the elements to properly achieve the desired results.

the International Helicopter Safety Team developed an SMS Tool kit (attached) for small operators. It does contain the elements but can still be overwhelming. You can go to their website (www.ihst.org) and get additional sample forms.

I hope this has helped.

I also have the ANSI Z-10 Standard for SMS.

John

________________________________

From: ftw...@googlegroups.com on behalf of Clark
Sent: Sat 1/31/2009 5:43 PM
To: Ft Worth Aviation Safety Program

[Melanie]

That is excellent!  I know the VFM people and they are very dedicated - you couldn't be working with a more supportive (and curious) group!

Melanie "To some, the sky's the limit. To those who love flying, it's home" - unknown --- On Sat, 1/31/09, Clark <lewis...@gmail.com> wrote:

From: Clark <lewis...@gmail.com> Subject: {ftwasp} Re: View this page "Vintage Flying Museum Safety Management System"

To: "Ft Worth Aviation Safety Program" <ftw...@googlegroups.com>

[Kent B. Lewis]

Melanie: I am not telling Doc and Chuckie anything that they haven't been doing for many years. I plan to learn from them and share some good ideas.

John: If you have a chance to look at the plan, would you let me know if there are any huge holes in it? I know some folks will say you can't have SMS without tons of data or tons of unwieldy software. Well it's small enough that you can mange the data without an expensive IT deprtment. Actually I met Mike today, he is a volunteer and for his day job he writes software that does risk analysis on software??!! That made my head hurt.

John knows that reporting must be simple and provide a sense of team to the reporter, a collective good. One big hurdle will be getting all folks motivated to learn. Napoleon said "Man will much for a bit of ribbon" and I'm thinking you could get them to do anything for a patch!

--
Kent Lewis
(817) 692-1971
www.signalcharlie.net

[Kemp, John]

Kent, I sure will look it over.

The processes to acheive the system MUST not be more complex than necessary. Everything must be documented but that said it does not have to me difficult, heck it may be a ledger kept by the admin person or the boss.. Monitoring processes (audits) should be simple and tailored to the organization and not a catch-all inspection checklist. It should be looking at how you say you do things. As the orgainzation changes the Management of Change process will identify the need for other process changes.

I can go on but I would bore everyone.

John



________________________________

[Kent B. Lewis]

KISS. And not boring me, that is why I started a discussion group :)

A lot of it is Safety 101, create a simple program and do it. You know, safety bulletin board with Safety Policy and safety info, simple reporting forms with a guide, points of contact. If it is too complex and/or not done, better to not have one at all?

They fly Part 91, so basically the OpsSpec is comply with the FARs. I had grand designs to train them on the NBAA Model SOP for Flight Ops, but that might have to wait. Do you need that for SMS? I know you'll be safer in the long run if flight desk is standardized and using best practice SOPs.

Would a google group count a being "documented"? One thing I thought of was an electronic log book. Report comes in, we fix stuff and post for the group. i think this info should be pushed out to the folks vs only hanging on the BB.

Do you have to have formal OSHA training to have a SMS? I know it makes things safer if you at least offer to train folks on PPE, fall protection, GSE, etc...

Goal for them is simple. No mishaps.

Next time you're in town, let's go over and talk to them. And bring the google group too!

[Kemp, John]

I would ove to go there with you.

Formal training in SMS =No, but there is required training and again it depends on the organization. If i have a small group say 5 or so, i may have a little discussion class, but at some point it becomes too much or me so I have to contract it out. I n both cases I keep records.

Documentation can be what ever you say it is. Post-Its on a BB can be your safety meeting if that is what you say it is going to be and all the other points are covered.

[Clark]

A recurring thing that keeps popping up is that "SMS is whatever your
organization decides it will be" with the caveat being that you have
to do what you say you are going to do. That is how OSHA handles it in
many ways. People miss out on the concept of proactive risk management
of hazards vs reactive event investigation. I want a trained nation of
reporters, the eyes and ears of the fleet.

On Feb 2, 6:58 am, "Kemp, John" <jk...@erahelicopters.com> wrote:
> I would love to go there with you.

>
> Formal training in SMS =No, but there is required training and again it depends on the organization. If i have a small group say 5 or so, i may have a little discussion class, but at some point it becomes too much or me so I have to contract it out. I n both cases I keep records.
>
> Documentation can be what ever you say it is. Post-Its on a BB can be your safety meeting if that is what you say it is going to be and all the other points are covered.
>
> ____

> Kent Lewis
> (817) 692-1971www.signalcharlie.net
>
>  winmail.dat
> 17KViewDownload

[Clark]

posted from email:


On Tue, Feb 3, 2009 at 5:33 AM, Scott Perdue <spe...@mac.com> wrote:

Clark-

Does your lab have to actually fly airplanes, or just posses them?

scott

Hi Scott

They own and fly a B-17 named Chuckie. Chuckie the airplane is named
after Charlyn Hospers (Chuckie), who owns and runs the Museum with
her husband Doc Hospers. Chcukie also works as a Contractor in the
FAA's Southwest Region Runway Safety Office.

http://www.vintageflyingmuseum.org/

There are several other flying warbirds, B25 Pacific Prowler for one.
Non - flying F-14, F-5, F-4.

I really respect the non profit educational mission of the Museum. VFM
still holds the record for Largest turnout for a Wings Seminar if Ft
Worth FSDO history, 150 showed up one day to sit in 105 degree Texas
heat and listen to a US Army Air Corps B-17 pilot, local ATC and
Runway Safety folks. They opened the Museum free of charge that night
to support Wings.

VFM is also a supporter of Young Eagles, Aviation Career Education and
teacher education. They are doing what a lot of sit around and talk
about doing, so I took an opportunity to go and learn from them.
Initially I had about a 2 inch thick binder of the "Model Program"
from NBAA. I showed it to Chcukie and all of the color drained from
her face. She said this is great, but who is going to do all of it? So
I went back to work on it and tried to pull the intent and essence out
of it, let the cream rise to the top. Now I have the "guide" at 6
pages. That is something you can hand to someone and give them a
chance to learn.

OBTW, if you have ideas and would like to help, now is a good time for
folks to chime in.

[Kemp, John]

Yes, true, but the SMS MUST cover all the elements and therefore must be proactive. Like monitoring for me is a very robust auditing program due to our size and complexity but an audit for a single ship single pilot organization would be far less robust yet just as effective if not more so. It is still documented and still reviewed by senior management and rakes less than 3 or 4 hours to complete, a good weather day.

________________________________

From: ftw...@googlegroups.com on behalf of Clark
Sent: Tue 2/3/2009 1:22 AM
To: Ft Worth Aviation Safety Program
Subject: {ftwasp} Re: View this page "Vintage Flying Museum Safety Management System"

[Kemp, John]

WOW, I used to get my flight physical from Doc Hospers when I was with the Army Guard at NAS Dallas.

________________________________

From: ftw...@googlegroups.com on behalf of Clark
Sent: Tue 2/3/2009 6:56 AM
To: Ft Worth Aviation Safety Program
Subject: {ftwasp} Re: View this page "Vintage Flying Museum Safety Management System"

[Kent B. Lewis]

Come on by, they have food!

[Clark]

I added references for SMS documents and a Risk Management checklist
that I found during CFI refresher training, the PAVE checklist

[Clark]

Howdy from Ft Worth,

I made some changes to the SMS Guide being developed for the Vintage
Flying Museum. It is very basic and I hope straightforward, tailored
for use by volunteers in a 501(c)(3) flying museum. I would appreciate
any comments or suggestions that anyone has on improving this guide.

OBTW, VFM goal is for Chuckie to fly late Spring and possibly make a
trip up to Michigan. Contact Doc or Chuckie if you'd like to help out
at v...@vintageflyingmuseum.org

Fly Smart,
Kent