Re: "Phil"anthropy

[Adrian Ortlieb]

Scott,

The following are my editing suggestions for the website:

Ticketing Page:

• Let's not charge the fee on top of the ticket price. Just set the ticket price at $20, the sponsorship at $500 and we'll pay the fees out of said amounts. We will charge $25 at the door. 
  
• Add an option of ticket and t-shirt for $30 and a drop-down menu for the t-shirt size, if possible?

Question for all: Taking into account the fees, should we increase the price of the t-shirts to $12? And charge $32 for ticket + t-shirt?

On the homepage, please replace the language with the following:

Brent "Phil" McGill was a huge inspiration to everyone he met - through his decade-long battle with Hodgkin’s Lymphoma he never stopped fighting and never went a day without smiling. With the goal of continuing his legacy, several of Phil’s close friends have decided to start an annual event to be held in his name. This event will raise money for the Lymphoma Research Foundation, pushing Phil’s fight against cancer forward while creating a festive atmosphere with plenty of smiles. 

“Phil”anthropy 

We have scheduled the First Annual “Phil”anthropy for Saturday, September 14th, 2013 at Max Canada in Athens, Georgia. The location is reserved from 3PM to 9PM. We hope that you will participate and make this first year a complete success by coming and spreading the word! 

Food & Fun 

Food, drinks and live music will be provided at the event with more details to follow. Plans also include a raffle and silent auction, games and more. 

Sponsorships & Tickets 

Sponsorships are available for $500 and tickets to the event will be sold for $20 each for presale only and $25 at the door. Some of the benefits included for sponsors will be recognition on the event banners and a logo on the event T-shirt, unless anonymity is preferred. All proceeds will go to the Lymphoma Research Foundation. 

Please mark your calendar and plan to join us in Athens on September 14th. We look forward to continuing the celebration of Phil’s life and fight against Hodgkin’s Lymphoma. We ask that you be thinking of how you can contribute to the cause, whether it be by sponsorship, donating items for the raffle and silent auction, or even just spreading the word and joining in our efforts. While we are still working on our Facebook page and website, you can start donating today by using the following weblink: http://www.lymphoma.org/teamlrf/brentphilmcgill Donations made directly through this website are tax deductible and our progress will be tracked through our TeamLRF webpage. 

Logo Design Contest 

We are having a contest for the event logo and ask that anyone that was touched by Phil and has an idea start working on their submittal. The winner’s design will be featured on T-shirts and event banners. The due date for logo designs is July 26, 2013; please submit entries to any of the email addresses listed below. 

We will soon be sending out updates as well as rolling out a Facebook page for The First Annual “Phil”anthropy. Stay tuned. 

Yours,

Friends of Phil McGill

Thanks so much!

Adrian

On Sat, Jun 29, 2013 at 3:43 PM, Adrian Ortlieb <adrian....@gmail.com> wrote:

Hey Scott,

Thank you so much for your prompt willingness to help.

Here is the Godaddy login info:

username: adrianortlieb

password: 1stAnnualPhilanthropy

Links to the existing sites we have:

https://www.facebook.com/brentphilmcgill

https://www.facebook.com/events/539009039494902/

http://www.lymphoma.org/teamlrf/brentphilmcgill

https://docs.google.com/file/d/1vPKdaJmhMg1BSCTaM-Igyi7eL6JFqAiKHojeAHcSKagRN-TD4EWOt_qjbOZ_/edit (also attached as PDF)

My AMEX credit card info:

371335962732005

exp: 01/15

sec. #: 4037

name on card: Adrian M Ortlieb

billing address as in signature block.

On the home page, I suggest we have all the relevant information on the event, as laid out on the flyer with links to the Facebook pages and the lymphoma.org donation platform. As discussed, we need the eventbrite ticketing solution on the second page with an option of ticket only for $20 and $30 for ticket plus t-shirt. Ideally, people can select their t-shirt sizes at the same time and give them the option of buying multiple tickets. Maybe even an option of buying multiple t-shirts? Not sure.

Let me know if you need any more information.

Again, thank you so much for your help. Trust me, it will not go unnoticed.

All the best,

Adrian

--
Adrian M. Ortlieb

111 Girard Park Drive #2
Lafayette, LA 70503

(337) 412 9199

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--
Adrian M. Ortlieb

111 Girard Park Drive #2
Lafayette, LA 70503

(337) 412 9199

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[Will Thach]

I like Adrian's edits.  Thanks for taking the time, Adrian.

One idea I wanted to float out there is changing ticket price to $25 instead of $20.  We can also change the language of invite we already sent around.  I don't think $25 is cost-prohibitive compared to $20 (nobody's gonna say "I'm not going, i would go for $20").  I think most people who don't come won't come simply because they are out of town, or live too far away.  Might as well squeeze as much as we can out of ticket price.  Plus round number.  Then $35 for ticket + tee shirt.

thoughts?

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Will Thach

(610) 585-3283

[Adrian Ortlieb]

I'm fine with that. However, we already sent a letter out with different information. We'd have to be effective in communicating the update.

In general, we should send out biweekly updates. Music lineup, sponsorships sold, etc. Thoughts?

--

Adrian Ortlieb

Verizon Wireless iPhone

[Will Thach]

We could just change the language going forward. Don't think anybody will say anything. 

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[JP Hester]

Absolutely. We should also send an update through the FB page. 

Sent thru space from my iPhone

[Adrian Ortlieb]

Thanks, Scott! Safe travels!

--

Adrian Ortlieb

Verizon Wireless iPhone

On Jul 14, 2013, at 7:34 PM, Scott Murtaugh <scott.m...@gmail.com> wrote:

Adrian,

I'm flying back from miami tonight. Once, I get home I will make those changes and look into the ability to sell t-shirts with size drop down. 

Cheers, 

SM

Sent from my iPhone

[Stephen Lovett]

I met with Kenny Manring (White Tiger) on Friday and he wants to help.  He is confirming he doesn't have any conflicting catering jobs and I'll call him tomorrow to follow up.   I think they would be a great fit as long as the numbers make sense.  

I also connected with each of the bands confirming that Eric's attached stage plot works for them, with the exception of wanting 1 more monitor (5 total).  Eric sent his logo and Taylor sent their bio.  We should have a logo from Taylor and Adam Strong soon.  Rick Poss called me back today and he was going to call the guy that did most of the sound stuff for us at Chi Phi.  We probably bought his PA system with all that work.  We'll see how that goes, but if not I recommend we go with Taylor's best option.  

One question I have is are we going to be charging for drinks and food?  Or is it all included in price of ticket.  If it is all inclusive then this is going to be one of the best bargains ever.  If we go that route, we can announce the price change coupled with FREE alcohol and food.  I wouldn't feel bad about that.

I hate I've been a little removed lately.  I get married Saturday and will be out of pocket for 2 weeks.  Is there anything I can provide you guys to help while I'm gone?  Let me know, so it won't be a burden on any of us later.  I'll get a resolve with Kenny at White Tiger and put Rick in touch with Adrian if I don't hear back soon.

Stephen

Stephen Lovett

[JP Hester]

Maybe free draft beer and house wine? Maybe well liquor too?  They should pay if they want they heady beers or 15 crown and cokes. Perhaps we could have discounted top shelf beer and liquor so the connoisseurs don't feel gipped.  We could also go the route of giving a few drink tickets(3-4? Idk) good for anything with a ticket purchase. We could easily hand these out at the door. As far as food I would say include it. I'm guessing a few trays of Kenny's Q and a side or two would be plenty. Most folks will probably be focusing on ze drinks anyway. Peace be with you.

Kisses-

JP 

Sent thru space from my iPhone

<Eric Dodd Band Stage Plot.pdf>

<EricDodd Logo Tobacco-Shamrock.pdf>

<American Mannequins Bio.docx>

[Jamie Reynolds]

Guy and Girls (not sure who all is on "friends of phil" email group), 

First of all, you guys have already done a great job of organizing and I appreciate being included in the group.   

We can do this offline of entire group so everyone is not bombarded with emails but can someone give me a quick update on goals of the event.  For instance, are we trying to break even, donate a certain amount of $ to cancer society, retain funds for next year / how many people are we trying to have come to the event, is it better to have more people or is experience more important / what are we doing for Brent's family to make sure they feel welcome, involved and comfortable / where are we on the fundraising front and what do we forecast will be our bottom line burn rate for the day / besides bands, are we required or obligated to have someone from cancer society speak.  

As someone pointed out earlier, I couldn't imagine $5 would changes anyone's mine about attending (raising from 20-25) and thinking giving away food and drinks is a slippery slope.  Discounted food and drinks always works better in my opinion….the "if it's free, i'll have 3" people end up hoarding it all.  

I know I am late to the discussion - my apologies for coming in with such a long email.  If there is anything I can do to help, please let me know - ready to take orders. 

Please put me in for $500 sponsorship as well…will be coming with more from official businesses once I understand goals.  

All the best and thanks again for including me, 

Jamie

[Adrian Ortlieb]

I agree with Jamie on food and beverage, as this event aims to raise money for LRF.

To answer your questions:

• As you are aware, we are only two months away from the event and therefore, we have to take this first year largely as a learning and building experience.
• Having as many people show up as possible, while at the same time meeting our fundraising goal, as stated on the LRF website (http://www.lymphoma.org/faf/donorReg/donorPledge.asp?ievent=306330&lis=1&kntae306330=E1BD2AC533E8401F90C58FA5625D87E7&supId=386931582&team=0&nmv=true), are both paramount. Let's make sure everyone has a good time.
• As far as raising money besides direct donations to LRF is concerned, we will be charging for tickets ($25 pre-sale, $30 at the door) and will be selling t-shirts for $10 or $12 (need a definitive decision here).

As far as what you, Jamie, could do: Could you draft an "About Phil" section for the website? www.philbear.org/home

Thanks and all the best,

Adrian

[Ben Thompson]

I'm reaching out to individuals that I know are artsy about shirt designs right now.  Trying to think of things that could possibly be incorporated such as poker and foosball. What else?

[Ben Thompson]

And I think if we are deciding on amount for shirts $10 is entirely too cheap.  I think the more $15 to $20 ranger is better.  Think about what people charge for shirts at events like concerts, etc.  Plus its for a good cause and I think this shirt will be awesome.  Let me know if I am wrong on this front.

[Jamie Reynolds]

Agree - $10 is crazy.  Not sure what your cost is per shirt but important to have enough in all sizes, which means we will have shirts left over.  Assume SAE and Chi Phi will "let" the pledges buy let overs…  $20 seems reasonable to me.  Maybe if 3 for $50 or 20/shirt.  

JR

[Adrian Ortlieb]

Perfect

[Stephen Lovett]

Agreed with $20 per or 3 for $50