How to Search Documents and Company email on Server

[Peter Morris]

A company with whom I am now working is interested in being able to use FoxTrot Professional (or something similar) to search all incoming and outgoing company email relating to its projects.

Has anyone done this and if so what would be the best arrangement for the server and the email system. They have approximately 30 users.

Any suggestions on how this might be achieved would be much appreciated.

Peter Morris

[FoxTrot Engineering]

Peter Morris wrote:

> A company with whom I am now working is interested in being able to
> use
> FoxTrot Professional (or something similar) to search all incoming and
> outgoing company email relating to its projects.

This would require messages from all accounts to be stored as individual
.eml (or .emlx) files.

Maybe you can configure Mail.app to retrieve messages from all accounts,
but a server side solution is probably better. If your mail server
stores messages in the unix mailbox format (or has the ability to
perform scheduled export to this format), then it is possible to split
such mailboxes to individual files using some shell scripts (especially
"formail -s" to split the mailbox file, and "mtemp" to create unique
.eml files from the result of formail).

Then you will need an .eml Spotlight importer so FoxTrot can index these
files (EagleFiler and MailMate both include such .eml importer).

Jérôme - FoxTrot Engineering

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