BOARD MEETING AT SHORTER NOTICE WITH DIRECTORS’ CONSENT

[ARTHI .]

Dear Friends / Experts,

 

Please guide me on the following, IF POSSIBLE:

 

Query

 

A Private Limited Company proposes to hold Board Meeting at a Shorter Notice.

I would like to know, whether there is any FORMAT available for holding ‘BOARD MEETING AT SHORTER NOTICE WITH DIRECTORS’ CONSENT’. Please provide the format, if available.

 

Your reply, please..............

 

Thanks in advance for possible replies from all concerned.

[Kalidas Ramaswami]

Unfortunately the provisions of SS-1 shall apply to a private company. In my view as SS-2 does not apply to such companies,SS-1 should also be exempted.
In the circumstances you should take the approval of the Board for transacting business at a shorter notice.
for this purpose, a Board note should be prepared on the following lines:
"Board may note that the provisions of Secretarial Standard 1 (SS-1) which has been notified by the MCA for mandatory application with effect from July,1,2015 are applicable to the company in respect of meetings of the Board held on or after July,1,2015.
SS-1 provides, inter alia, that notices for a meeting of the board shall be issued at least seven days before the meeting. In addition the Agenda for the meeting should also be circulated to the Board  within the period stated above.SS-1 however, does provide that for transacting matters which are urgent in nature, a Meeting of the Board can be convened at a shorter notice if the Board approves this procedure.
It may be noted that for transacting urgent business it may be necessary to convene a meeting at shorter notice which may be less than seven days. Approval of the Board is sought for the above.
After discussion, it was,
"Resolved that pursuant to the provisions of SS-1 relating to conduct of Meetings of the Board which are applicable  to the company from July,1,2015, approval of the Board be and is hereby accorded to enable the company to hold meetings of the Board to transact matters which are of an urgent nature, by issuing  a shorter notice which shall be less than seven days from the date of the meeting of the Board or adjournment thereof."
regards
Kalidas
 

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Date: Fri, 11 Sep 2015 21:03:27 +0530
Subject: [CA RUNGTA PD] BOARD MEETING AT SHORTER NOTICE WITH DIRECTORS’ CONSENT
From: arthi1...@gmail.com
To: arthi1...@gmail.com

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[chaya...@gmail.com]

New board meeting regulations