Can you add a user as observer with no editing privileges in FLEX?

[Sargon Hasso]

if not, is there an alternative? I would like to share the interlinear text we created in FLEX with a member. 

Thanks,

Sargon 

[Chris Rice]

Yes. In Language Depot, you can add people as observers. We do this in our own FLEx database so that some members of the team can see it in FLEx but not edit it themselves.

Chris

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[Sargon Hasso]

Hi Chris,

Thanks. Why does it say ‘Obv do not use’?

 

Regards,

Sargon

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[Chris Rice]

In this category the word "use" is being equated to "edit". Any user you give this designation to will be able to view and receive updated to your FLEx database when they do a Send/Receive. But they will not be able to make changes to your data. 

Chris

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[Sargon Hasso]

Ah! 😊

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[Beth-docs Bryson]

Actually, that’s not true.

The intention of that role was to restrict someone’s editing privileges, but in fact that capability was never implemented.  Even if you assign someone that role, they will still be able to make changes to the FieldWorks project, and those changes will be merged into the system.

(I think “obv” might be related to “obsolete” somehow?  I think it means “deprecated”.  I’m not quite sure.)

If you want to restrict someone’s edit privileges, the best approach is to set up your project on https://languageforge.org.  and then use the capabilities there to restrict editing permissions.

-Beth

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[Sargon Hasso]

OK, thanks. Originally, I asked if it’s not possible, is there an alternative to have users use FLEx’s interlinear text features, for learning/researching purposes, as an example? I don’t believe LF support interlinear text.

 

Regards,

Sargon

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[Chris Rice]

This would be a great feature to have activated. LF is not an ideal product for many language situations here on Papua New Guinea. 

Chris

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[Kim Blewett (gmail)]

I think this should be noted as a "bug" in the Language Depot UI! For years I have never connected "Obv" as an abbreviation for "Observer": and "do not use" is not equivalent to "No permission to edit". I interpreted it as some link set up for future use that doesn't do anything currently.

--Kim

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[chris...@sil.org]

Hi Sargon and Chris,

I'm the Language Depot guy.  LD was originally set up in 2008 as an off-the-shelf repo management cloud service to facilitate WeSay S/R.  Flex S/R ability was added a few years later.  It is a vanilla instance of Redmine.  SIL offers Language Depot as a free S/R service to the entire world.  LD/Redmine has many features which are out-of-scope for FLEx S/R, and one of those is the default Redmine "Observer" role.  This should have been removed initially to avoid user confusion.  It got renamed to "Obv - do not use" to make it clear that no one should use that checkbox.  It is not trivial to remove the role entirely in our current system, otherwise I would do that.

FLEx S/R does not implement an "Observer role".  Chris, I'm sorry that you thought otherwise.  The alternative is to use Language Forge, which does implement an Observer role, however LF does not support interlinear text, so that won't work for you Sargon.  I do not know of an alternative to sharing your FLEx interlinear text, other than making a FLEx backup and sending the backup file to that person.

In order to make it even clearer, I have changed the label on the checkbox to "do not use this role" (a tweak Redmine allows me to easily make)

If you are reading this and you *thought* you were protected by an Observer role, you should mitigate that by removing the person from that role.

Language Depot will one day be migrated to a newer system that will enable SIL to offer a better S/R experience in the future.  There is no ETA on this yet.

Blessings,

Chris Hirt

[Sargon Hasso]

Hi @Chris Hurt,

Thanks for the response and thanks to SIL, as always, for making these services free to the World. Just curious though, if you are using ‘vanilla instance’ of Redmine, doesn’t Redmine also allow administrators to create custom roles with specific permissions and capabilities, allowing for greater flexibility in managing user access to the system?

Kind Regards,

Sargon 

On Mar 25, 2023, at 3:51 AM, chris...@sil.org <chris...@sil.org> wrote:

Hi Sargon and Chris,

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<roles.jpg>

[Christopher Hirt]

Hi Sargon,

While Redmine itself has the ability you described, the FLEx S/R system (named FlexBridge/Chorus) as well as our custom Language Depot authorization script was not designed with roles in mind and does not implement an observer role, even if one exists in Redmine.

Warm regards,

Christopher Hirt

Team Manager - SE Asia

Team Lead - languageforge.org

SIL Language Technology Development

chris...@sil.org

      

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[Jonathan Dailey]

I would create a backup of the project and send it to the Observer. Then they can look at it and it will not cause issues if they change something.

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