FW: YMCA of the Rockies updates
Scott Everson
All,
Dave and I had a good call with the YMCA this afternoon. Attached is their latest proposal. We got them to come down on their pricing for their least expensive lodging option (the Mt. Ypsilon Lodge), so that a party of two would only be $105/night. This is an excellent rate for those of our members who are looking for economical lodging (the next best thing in town is going to be in the $175/night range, and people would need to drive to Loveland to find anything cheaper).
They are also providing us with our own private parking area (holds approximately 75 cars with surrounding grass area for overflow if we need it) and a 4,500 sq. foot building immediately adjacent to the parking area. We get exclusive access to the parking area and the building for the entire weekend AT NO ADDITIONAL COST.
We can go over this in greater detail on our call tonight. Talk to you soon. Scott
From: Walker, Ken
[mailto:KWa...@ymcarockies.org]
Sent: Wednesday, March 03, 2010
5:36 PM
To: 'Scott
Everson'; 'Gail Sunshine'; 'Gail Sunshine'
Cc: david...@woodgroup.com
Subject: RE: YMCA of the Rockies updates
Thank you all again for your time and interest. Attached is a revised proposal ...answering most of your questions. Look for revisions and answers in BLUE. This includes REDUCED RATES FOR MT YPSILON.
The Special Events information and Family Cabin rates are also attached. (Regular cabin rates apply and do not include meals). See Proposal for meal ticket prices. Also, the BBQ outside of Willome would be $21 per adult, $10.50 per child 6-12, and under 6 free. This would include set up, buffet style service, and take down.
I'll look forward to your reply ...or please call with additional questions. I'll be in at 8am Mountain Time.
Thanks!
Ken
Ken Walker
Group Sales Representative
YMCA of the Rockies
Direct: 303-441-2270
Direct, Toll Free: 888-848-9622
Fax: 970-586-6088
Caring, Honesty, Respect, Responsibility, Faith
From: Scott Everson [mailto:Scott....@nuvontmail.com]
Sent: Wednesday, March 03, 2010
12:23 PM
To: 'Gail Sunshine'; 'Gail
Sunshine'
Cc: david...@woodgroup.com;
Walker, Ken
Subject: RE: Time for a quick call
with the YMCA
Gail & David,
I’ve scheduled a call with the YMCA for 3:00 MST (2:00 PST). I will send you a separate email with conference call details. Scott
From: Gail Sunshine
[mailto:ga...@isaminc.com]
Sent: Wednesday, March 03, 2010
9:10 AM
To: Scott
Everson; 'Gail Sunshine'
Cc: david...@woodgroup.com
Subject: RE: Time for a quick call
with the YMCA
Hi Scott,
My schedule is open today except for the 10:00 – 11:30am time slot. Just let me know the call-in information and I’ll be happy to join you today.
(Just saw your message this morning).
Gail
From: Scott Everson [mailto:Scott....@nuvontmail.com]
Sent: Tuesday, March 02, 2010 8:37
PM
To: Gail Sunshine; 'Gail Sunshine'
Cc: david...@woodgroup.com
Subject: Time for a quick call
with the YMCA
Hi Gail,
Any chance you could find a few minutes tomorrow (Wednesday) to join David and I on a call with the Estes Park YMCA? We are ready to firm up our arrangements with them and would welcome any insight & assistance you can provide. David and I are fairly flexible, so we’ll try to work around your schedule.
For your convenience I have attached our sponsorship information form along with the most recent proposal and pricing we’ve received from the YMCA. Also, below is the latest draft of our schedule of activities. The four items highlighted in bold are the meals that we would likely purchase from the YMCA. We’re projecting approximately 75-100 cars to show up with perhaps twice that many guests. Assuming the room rates are reasonable, we figure we will need at least 50-60 rooms for three nights each.
FRIDAY
9am -6pm Cannonbird registration kickoff at YMCA
9:00am ~ 12:30 - Cannonbird Golf Scramble? (optional signup)
10am til the end - Firebird tech support and car wash area at YMCA
10am til the end - Numerous activities at the 300acre YMCA of the Rockies, and Cannonbird Homebase
1pm ~ 5pm - Peak to Peak highway cruise to Boulder or Blackhawk (optional signup, or on
your own)
1pm ~ 5pm - Birds and Beers at the Estes Brewery (optional, on your own)
6pm on - Cannonbird Run BBQ at the YMCA -
many festivities planned and possible.
SATURDAY
8:30 Breakfast
10am - 3pm Cannonbird Car Show - Downtown Estes
(separate judging for Cannonbird with the option for FGF owner to pay into A.E.
for judging consideration)(Rent grassy park area for us and tents)
10am - 3pm Estes Park Auto Extravaganza & Car Show - Downtown Estes,
adjacant to Cannonbird
10am - 3pm Cannonbird Gals and Kids time to explore Downtown Estes shopping and
tourist walk.
3pm - 6pm Cruise out of Estes and Chill out. Figure it out.
Will be many Options
6pm on - Cannonbird Run Dinner Party - many
festivities planned and possible.
SUNDAY
8:30 Breakfast
10am jr. event at cart world (option)
12noon Cruise to Mishawaka
Thanks Gail,
Scott
(949) 310-4139 cell
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