Fwd: Business meeting to review accounts of the Rotary year 2013-14 reg:

[Shivaprasad Krishnan]

Dear Fellow Rotarian,

Firstly apologies for posting this mail on this group.I had no option but to do so since I have reasons to believe that my mail would have been blocked  on the regular club group

The objective of this mail is to

a)let you have sufficient time before tomorrow's meeting to understand  and review the accounts of  RCBCT (from june to july ).I am sending the attachment to you since the club administration while they have sent it to me does not think it appropriate to remove information asymmetry amongst all members by circulating the same to all members simultaneously.

b) Also request you to take an additional 2 minutes to go through the mail trail.You would agree with me that engaging with the club administration is proving to be an arduous task  for an ordinary member  on matters that require the 4 way test to be followed. One cant help but see the irony of it all given that there is so much content going around on the 4 way test in the current vocational services month

May I request you to attend tomorrow's meeting and keep the flag of the 4 way test flying high

warm regards

Rtn Shivaprasad Krishnan

---------- Forwarded message ----------
From: Shivaprasad Krishnan <shivaprasa...@gmail.com>
Date: Fri, Oct 17, 2014 at 11:04 AM
Subject: Re: Business meeting to review accounts of the Rotary year 2013-14 reg:
To: "vivekrcb ." <vive...@priyafil.com>
Cc: Subramiam Chittur <chit...@gmail.com>, Vijayarajan S <svijaya...@gmail.com>, RamKumarr Seshu <rams...@borntowin.co.in>, Ranganath Halthore <teds...@gmail.com>, Purnima Ranganath <ranganat...@gmail.com>

Dear Vivek,

May I request that you transmit this mail to the body/people who opined/decided thus:

"The decision stands but the 4 way test has fallen by the wayside"

warm regards

Shiva

On Wed, Oct 15, 2014 at 7:23 PM, vivekrcb . <vive...@priyafil.com> wrote:

Dear Rtn Shivaprasad

Noted your comments.

However decision taken stands.

Rtn Vivek Prabhu
Secretary 2014-15
RCB

Please excuse brevity.
Sent from my Samsung Galaxy S-III

On 15 Oct 2014 18:54, "Shivaprasad Krishnan" <shivaprasa...@gmail.com> wrote:

Dear Vivek,

Thank you for the attachment which contains the information sought.

Having said that I have the following observations

a)More information than less will not confuse the members

b)More importantly more information  given to them earlier will lead to lesser confusion.

c)I personally do not want to be positively discriminated against as in this instance while other members don't  receive the information at the same time as I do.

 I personally think the so called " feedback received", while I am unclear whose feedback it is only takes a very dim view of the intelligence of the members of the club and leads to lack of transparency as information sharing is then seen as an option and not an obligation

I hope this anamoly is rectified at the earliest and the attachment is sent to all members without any further delay

regards

Shivaprasad Krishnan

On Wed, Oct 15, 2014 at 1:27 PM, ID2-Vivek Prabhu Rtn <vive...@priyafil.com> wrote:

Dear Shiv,

 

From the feedback received it is opined that circulating the accounts for the period in question will confuse the issue.

 

Therefore It is decided to have several copies readily available on 20th for those who want to refer.

 

In the meanwhile I’ll forward Vijay’s email to you for perusal by a separate email.

 

 

Regards

Rtn Vivek Prabhu
Secretary-2014-15
Rotary Club of Bangalore

 

From: S.Vijayarajan

Sent: Wednesday, October 15, 2014 10:41 AM

To: 'Shivaprasad Krishnan' ; 'ID2-Vivek Prabhu Rtn'

Cc: 'Ramkumarr Seshu' ; 'Purnima Ranganath' ; 'Subramaniam Chittur' ; 'Ranganath Halthore'

Subject: RE: Business meeting to review accounts of the Rotary year 2013-14 reg:

 

Shiva,

 

I have already handed over the balance sheet summary as at 30^th June 2014 (and comparison with 30^th June 2013 figures) to Vivek. You may therefore take it from him for your review.

 

Thanks and regards,

 

Vijay

 

 

 

From: Shivaprasad Krishnan [mailto:shivaprasa...@gmail.com]
Sent: Wednesday, October 15, 2014 9:49 AM
To: ID2-Vivek Prabhu Rtn
Cc: Vijayarajan S; Ramkumarr Seshu; Purnima Ranganath; Subramaniam Chittur; Ranganath Halthore
Subject: Re: Business meeting to review accounts of the Rotary year 2013-14 reg:

 

Dear Vivek and Vijay,

 

A gentle reminder to circulate the accounts of RCBCT (from july to june) as agreed upon  at the earliest to all members of the club.

 

We are just 5 days away from the business meeting  and it is only fair that the members have sufficient time to study the accounts before they come to the meeting

 

regards

 

Shivaprasad Krishnan

 

On Thu, Oct 2, 2014 at 5:43 PM, ID2-Vivek Prabhu Rtn <vive...@priyafil.com> wrote:

Dear Shiv,

 

I await the financials from Vijay for the period 1st July 2013 to 30th July 2014 to take further action.

 

I am sure Vijay has seen your email too. Knowing his meticulous nature I am sure he’ll explain to the audience the rationale behind the numbers before the same is tabled for approval of the GM.

 

Regards

Vivek

 

From: Shivaprasad Krishnan

Sent: Wednesday, October 01, 2014 8:18 PM

To: ID2-Vivek Prabhu Rtn

Cc: Vijayarajan S ; Ramkumarr Seshu ; Purnima Ranganath ; Subramaniam Chittur ; Ranganath Halthore

Subject: Re: Business meeting to review accounts of the Rotary year 2013-14 reg:

 

Dear Vivek,

 

I would like to thank you for your prompt reply.

 

a)I look forward to receiving the RCBCT accounts for the rotary year, i.e 1st June 2013 to 30th June 2014

b)While I respect your opinion on point 2 of my mail, I would like to offer a rationale which you might want to table when you take it up for discussion in the Board meeting.While the numbers are presented in the accounts , the numbers per se in the way it is presented in the financial statements might not be easily comprehended by a majority of Rotarians. It is in this context that the story behind the numbers if presented makes for better comprehension and analyses. One way of doing it is also for the Past Treasurer/IPP to make a presentation on the numbers before adoption of the same by the general body

c)As regards keeping the business meeting a separate one,my limited point was that there should not be any perceived or real constraint of time imposed for a meetings such as this which takes place once a year. Assuming that an explanatory presentation is made as suggested above, it would only require more time to be set aside for the meeting

 

warm regards

 

Shiva

 

On Wed, Oct 1, 2014 at 3:15 PM, ID2-Vivek Prabhu Rtn <vive...@priyafil.com> wrote:

Dear Shiv,

I have noted the contents of your email regarding business meeting to review accounts for the Rotary year 2013-14. Please note the following:

a. The immediate past treasurer Rtn. Vijayarajan called to explain that he is willing to submit provisional balance sheet for the period between 1^st April 2014 to 30^th June 2014 for both RCB / RCBCT.   This will be circulated and informed to all the members before the meeting of 20th October

b.  Your opinion in point B has been noted. I don’t see a need for an additional explanatory note & points of discussion by the present board since the financial statement explains it all & members are given an opportunity to raise any doubts if they have any, which will be clarified by the Treasurer & IPP. In any way, we will put forth your opinion in the next board meeting on 7^th and appropriate decisions will be taken.

c.  Again your opinion in point C has been noted. We had any way intended to adjourn the meeting after the business meeting and all questions have been satisfactorily answered. There is no question of constraints being put at the time available.

Regards

Rtn Vivek Prabhu
Secretary of the Board-2014-15
Rotary Club of Bangalore

 

 

From: Shivaprasad Krishnan

Sent: Tuesday, September 30, 2014 7:29 PM

To: Rtn Vivek Prabhu (Rtn Mails) ; Vijayarajan S

Subject: Business meeting to review accounts of the Rotary year 2013-14 reg:

 

Dear Vijay and Vivek,

 

I am writing this mail with regards to the captioned subject .

 

a)While I have perused the accounts , my understanding is that  a meeting of the members is called to review and approve the Financial statements of the RCB and RCBCT for the preceding Rotary year.

 

While I am happy to see that the RCB accounts have prepared for the Rotary year, the RCBCT accounts presented are for the Fiscal year and not the Rotary year.It therefore does not give us a good picture of the last quarter of the Rotary year i.e from April 1 to June 30th.It would therefore be appropriate to circulate a set of accounts for RCBCT for the Rotary year i.e 1st July to 30th June with corresponding  figures for the preceding Rotary year for us members to objectively understand the period under review.

 

b)Given that the scale and complexity of the operations of RCB and RCBCT have only increased over the last 5 years , I think it is appropriate for an explanatory statement / discussion note  to be addressed to the members from the Board of Directors highlighting salient points of the financial statements , to be attached to the accounts prepared by the auditors.

 

c)Finally, I have noticed that you have clubbed the business meeting with a regular meeting. My view is that while it puts a needless constraint on the time available for the business meeting, it is also a signal that the business meeting is not viewed as important enough to be part of a standalone agenda for the evening, thereby reducing member involvement in what is  already low involvement activity. While this was done last year as well, may I request you to not continue with this precedent as it does not bode well  for the club's long term interests.

 

warm regards

 

Shivaprasad Krishnan

 

 

 

 

[Karunal V Pradeep]

I would like to congratulate Shivu for his in depth analysis of the club accounts and the way they are being presented. Bravo Shivu. Well done.

Trust your dissection would result in better management of the Club and Trust and encourage transparency.

Kavy

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