This seems to be a very file specific problem that I have for one student who uses Word on a PC. Every doc he sends me does not allow spell checking in the margin comments. I don't think this is a PC problem per se, as I work with many other student files, all of which allow for comment spell checking. I am using the old-style comments in my copies of Word 365 and am looking for MAC specific instructions. I've followed several links on how to fix this issue on the PC side and I cannot replicate the functionality or the steps that those sites provide.
We have situations for our school where we need to turn off MS Word Spell check for when kids take final exams. We use laptop carts totaling 160-200 MacBook Airs. These are used throughout the year. We tried to make a composer package and monitor file system changes, but it did not work as through our testing. Does anyone have any suggestions that are easier than manually turning of spell check on 200 machines?
I was playing with this last week. Start with deleting the contents of /Applications/Microsoft Office 2011/Office/Shared Applications. I see two folders: Text Converters and Proofing Tools - deleting Proofing Tools only may be sufficient, but I removed them both. Disable network connections so students can't use MS Word's dictionary to look up spellings, and add some software restrictions so they can't launch Dictionary & whatever else would help with spelling.
Thanks for the responses! When the exams happen, they submit them electronically (yay for less paper waste) so disabling the network connections is tough. Doing the Terminal command does not turn off Office spell check because it is built in. Removing the Application Proofing tools seems to work. I'll test it out and let everyone know about it!
Yep. I tend to completely remove the dictionaries and proofing tools when it's critical to completely disable it (We disable all spellcheck from the system for SAT accommodations). I even keep a configuration for it.
I'm not a fan, though, of altering a software installation to solve an issue unless it's absolutely the only way. While I haven't tested, it should be possible to use configuration profiles in Casper to disable spell-check. Word uses a plist file and that plist file stores the preferences set in Word menu > Preferences > Spelling and Grammar and Word menu > Preferences > AutoCorrect.
Just wondering here. If these are cart machines, are they being wiped before/after? If that's the case, what's the problem with creating a spell check free installer/OS configuration. It's likely to be more successful that a script as you can test and distribute them without variation. Here the SAT board ensures that we permanently disable all of the systems Spell Check capacity for students with accommodations. Hence, we use loaner units instead of their personal machines to help ensure compliance. If we screw up even once we're toast. Probably a different situation though which is why I'm asking ;-)
P.S> just talking from experience, having a "non-spell check capable" configuration for 4-5 years now, MS Office operates beautifully (2004, 2008 and 2011). It simply no longer offers the spell check or thesaurus once those dictionaries and proofing tools are removed. Proofing tools are an optional component anyways. Just saying.
Has anyone find a good means of doing this for Office 2016? We also have exams where the student's aren't allowed to have the spelling an grammer check turned on.
Unfortunately the rooms they'll be in are general use so re-imaging the iMac just for one session isn't practical however they will have special exam logins (AD) so I'm thinking a policy could be scoped to their usernames.
Following some investigation I've found the settings for turning on and off spell checking etc in Word are saved in:
/Library/Group Containers/UBF8T346G9.Office/MicrosoftRegistrationDB.reg
So far overwritting this file with one from an account with the settings turned off seems to work and setting the ACL for the file so they don't have write access to it seems to work whereby when Word is closed and reopened the settings revert however I can't come up with a means of stopping them going into preferences in Word whilst it's open and turning stuff back on during the exam.
Does anyone have any ideas or suggestions?
Traditionally we've used Windows laptops for testing because Notepad doesn't have any spell check functionality. The only downside is for language exams, as it's much easier to create accented letters on Mac (at least compared to Windows Alt codes).
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If I crtl a > under review tab, language, set proofing language dialogue box > the do not check spelling or grammar checkbox is 'squared out'. However if I clear this setting so its blank (neither a square nor a tick) it reverts to the squared out setting again, if I reopen the dialogue box. I've tried set as default and the language dictionary (UK eng) is installed)
I have checked the setting under the home tab > options > proofing and there's nothing wrong there as far as I'm aware (i.e. first four of the checkbox settings are ticked, under 'when correcting spelling and grammar in word')
If its of any relevance, I'm using some different quick styles (headings and main body text) as its a fairly big document ( 30 pages). I checked the stlye used for main body paragraphs and 'do not check spelling or grammar checkbox' is unchecked.
I had this problem with a Word document sent to me by a student intern. The paper was riddled with obvious (to me) spelling and grammar errors. Not only was the "Do not Check Spelling and Grammar" box checked, but when I unchecked it, many paragraphs were still not being checked. I had to open the review pane and manually remove the "do not check" box therein multiple times. The problem then spread to my new documents! It required going back into options, unchecking the "do not check..." box and checking "set as default" to fix my own documents.
Microsoft Editor runs in Word for Microsoft 365 to analyze your document and offer suggestions for spelling, grammar, and stylistic issues, like making sentences more concise, choosing simpler words, or writing with more formality.
If Word incorrectly underlined a word as misspelled and you want to add that word to your dictionary so that Word will properly recognize it in the future, see Add or edit words in a spell check dictionary.
Very often, there will be foreign words and transliterations in italics in texts that I write. It would be great if I could tell spell-checker to just ignore everything in italics since I don't use italics for highlighting key phrases. Ideas?
When entering the user defined dictionary, I get the ability to add the word to the dictionary when i hold my mouse pointer over the word that is marked. Alternatively, clicking ctrl+1 while on a spell-check-highlighted word, will show the option to do so:
The answer by ArchiFloyd is obviously the correct one. I just wanted to add that "clicking ctrl+1 while on a spell-check-highlighted word" was the magic part for me. If I highlight a word highlighted for misspelling, double-click (or highlight with the keyboard), and then hit CTRL+1 I can see the option to add the word to the dictionary. In various editors (like WikiText), this is the only way I've seen to add a word to the dictionary on the fly.
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You can define your own custom technical dictionary for technical terms, then add the technical terms that you rarely use to that dictionary. You can include the dictionary in the list of dictionaries to use for spell checking for documents where you will use those terms, and exclude it for other documents. If you never use such terms again, you can even delete the dictionary after use.
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