8/27/2009 Meeting Minutes

[James McBryan]

Hey Team!

Thank you so much for everyone that attended this meeting.  We had some new people come in and jump directly in with us giving their advice and support!  Awesome!  Below are the minutes to the meeting.

Also this was our last Thursday meeting and our last meeting at Avocet.  Thank you David for all your support!  With that said, anyone that has a place that can hold us, let us know!  All future meetings will be the 2nd and 4th Monday of each month

See ya next meeting (September 14)!

James

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Announcements

Carlos is coming to California at the end of October

Westcoast Meetup on Oct 9-11

Annoucements: New Meeting Date

2nd and 4th Mondays each month

Next Meeting will be on September 14, 2009

We need a new location..

Tech Update

The tech time is planning on finishing 524 this weekend

The 524 will be ready for the Sep 24 Deadline

Israel, James, and Konstantin will be meeting online to flush it out

If you are interested in getting involved, contact Israel

Educational Update

James is meeting with 7 of the educators interested in evaluating the schools this upcoming weekend

One of the Olancho Aid past volunteers will be presenting to them

Implementation Travel People and Date

People going (6-9)

3-4 Technical

Interested: James, Israel, Konstantin, Chris

1-2 Administrative/Exploration

Interested: Modesto, Julie

2-3 Educational

Dates

School Education

SC Dec 18 - Jan 4

Naz and Cardenal Nov 30 - Feb 1 (2 months)

University Dec 21 - Jan 15

Tech team Not December

When do we travel?  It looks like February.. we'll talk more next week

Fundraising: Finance Update

Logistic Budget: $3500-$4500

Technical Budget: $6500

Current Amount: $2500

Fundrasing: Letter campaign

Individual Emails

Goal

Solicit for interest

Solicit for time

Solicit for money

Strategy

1) Get Contact Info

2) Draft personal email to contact

3) Attach personal letter, flier, donation form

4) Send it off!

Corporate Vendors

Goal

Solicit for equipment

Solicit for equipment discount

Solicit for money

Strategy

1) Get Contact Info (email & phone number)

2) Send template email to vendor

3) Attach template letter, flier, donation form

4) Send it off!

Corporate IT companies

Goal

Solicit for money

Solicit for networking (brown bag meeting)

Strategy

1) Get Contact Info (email & phone number)

2) Send template email to contact

3) Attach personal letter, flier, donation form

4) Send it off!

Fundraising: Event Campaign

September 2009: International Workshop on Distance Education Techology (SF)

Teaching to students that aren't actually there

Researchy

$795

October 2009: International Conference on Education and Information Technology (SF)

Researchy

$500

April 2010: NonProfit Technology Conference (SF)

These events are too big of a caliber and out of our scope

David is going to look into more smaller

Fundraising: Video

Israel's submitted one and it was great!

Keep submitting them over

Action Items

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Israel Bill of Materials w/ Potential Vendors

Israel Tech Budget

Israel Follow up on meeting location

James Create vendor letter template and email template

James Create corporate letter template and email template

James Gets the dates figured out for travel

James send out fundraising letter to the core for review

James Determine travel restrictions of education team

Modesto Find financial contact information (phone number)

David Contact Julie about Water Project

David Irvine Festivals local festivals

Konstantin Look into a place for th enext meeting