Check list for camera ready paper versions

[Paul Kaufmann]

Dear all,

I have prepared a check list to simplify the validity checks for camera ready paper versions for track chairs: https://docs.google.com/spreadsheets/d/1QAdYjcAGDhaYc2YZWuj-hBUYbUURTBQix4a-GpaYZVk/edit?usp=sharing

I hope I have included all accepted papers but to be sure: would it be possible for you to have a look at the papers of your track in the check list?

After the submission deadline for camera ready papers: May I ask you to go through the camera ready paper versions of your track and check if all requirements are correctly prepared by the authors (there is an example in the check list)?

Thank you very much and best wishes
Paul

[Sim, Kevin]

Hi Paul / All

According to our instructions "References should be ordered by appearance in the paper, using 'splncs03.bst' as BibTeX "

As far as I can tell 'splncs03.bst' sorts references alphabetically. 'splncs.bst' sorts them in order of appearance but is an older file

Commenting out line 1474 of spllncs03.bst solves this
ITERATE {presort} --> %%ITERATE {presort}

We can easily fix ourselves when checking camera ready papers or change our instructions (again)

Kevin

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[Anna Isabel Esparcia-Alcazar]

(including other conf chairs too) 

So, can someone please advise what to reply to this author? (apart from "Sorry but my name is not 'Hey' ")

Hey,

thank you for the camera ready instructions. I have one question/clarification though.

In the instructions it is written that: 

"References should be ordered by appearance in the paper, using 'splncs03.bst' as BibTeX style (if you use LaTeX)…”

However, 'splncs03.bst' downloaded from the Springer website (https://www.springer.com/gb/computer-science/lncs/conference-proceedings-guidelines)
sorts the references into an alphabetical order. It is also stated in the file itself: "The order in the reference list is alphabetical by authors.”.

On the other hand the ‘splncs.bst’ found from the same latex2e zip orders the references by their appearance: "Based on the BibTeX standard bibliography style `unsrt’”

I assume that the wanted order is the order of appearance and the reference just points to the wrong .bst file.

Best Regards,
Simo Linkola

---

From: evo...@googlegroups.com <evo...@googlegroups.com> on behalf of Sim, Kevin <K....@napier.ac.uk>
Sent: Wednesday, January 10, 2018 8:37 AM
To: evo...@googlegroups.com
Subject: RE: Check list for camera ready paper versions

 

To view this discussion on the web, visit https://groups.google.com/d/msgid/evoapps/AM6PR0102MB34631A34E952231FCD6D93FBD5110%40AM6PR0102MB3463.eurprd01.prod.exchangelabs.com.

[Paul Kaufmann]

I can do this. Anna, could you please forward me the complete email for the email address? Thank you.

> On 10. Jan 2018, at 10:42, Anna Isabel Esparcia-Alcazar <aesp...@hotmail.com> wrote:
>
> (including other conf chairs too)
>
> So, can someone please advise what to reply to this author? (apart from "Sorry but my name is not 'Hey' ")
>
> Hey,
>
> thank you for the camera ready instructions. I have one question/clarification though.
>
> In the instructions it is written that:
>
> "References should be ordered by appearance in the paper, using 'splncs03.bst' as BibTeX style (if you use LaTeX)…”
>
> However, 'splncs03.bst' downloaded from the Springer website (https://www.springer.com/gb/computer-science/lncs/conference-proceedings-guidelines)
> sorts the references into an alphabetical order. It is also stated in the file itself: "The order in the reference list is alphabetical by authors.”.
>
> On the other hand the ‘splncs.bst’ found from the same latex2e zip orders the references by their appearance: "Based on the BibTeX standard bibliography style `unsrt’”
>
> I assume that the wanted order is the order of appearance and the reference just points to the wrong .bst file.
>
> Best Regards,
> Simo Linkola
>

> To post to this group, send email to evo...@googlegroups.com.
> To view this discussion on the web, visit https://groups.google.com/d/msgid/evoapps/HE1PR0301MB2249E1B7F8DF6D2EAE58B0F0B0110%40HE1PR0301MB2249.eurprd03.prod.outlook.com.

[cag...@ce.unipr.it]

The main point is to have the bibliography of all papers sorted
homogeneously.

My suggestion is to remove the indication to sort it by appearance and
just ask to use splncs03.

That minimizes tha hassle, since there is no need to modify the stylesheet
and all papers should be ordered according to the same criterion.

Stefano

> https://groups.google.com/d/msgid/evoapps/HE1PR0301MB2249E1B7F8DF6D2EAE58B0F0B0110%40HE1PR0301MB2249.eurprd03.prod.outlook.com.

[cag...@ce.unipr.it]

I can download them with the same limitation highlighted, by which it
works only WITHOUT setting any filter.

Stefano

[cag...@ce.unipr.it]

So, in the end, did we decide to accept alphabetically-ordered references
or should we edit the splncs03.bst file to have them sorted by appearance
?

I mean, how should I prepare my camera-ready ?

Stefano

> https://groups.google.com/d/msgid/evoapps/AM6PR0102MB34631A34E952231FCD6D93FBD5110%40AM6PR0102MB3463.eurprd01.prod.exchangelabs.com.

[Anna Isabel Esparcia-Alcazar]

This is what we say in the web instructions:

---

References should be ordered by appearance in the paper, using the modified 'splncs03.bst' as BibTeX style (if you use LaTeX), or generating a list with this order if you use Word. In case you would like to use the original ‘splncs03.bst’ BiTeX style file downloaded from Springer’s web page, please comment out line no. 1474: ‘ITERATE {presort} —> %%ITERATE {presort}’.

---

So, if you download *our* splncs03.bst, the change is already made so that ref are in order of appearance.

If you download Springer's version, you must make the modification

---

From: evo...@googlegroups.com <evo...@googlegroups.com> on behalf of cag...@ce.unipr.it <cag...@ce.unipr.it>
Sent: Saturday, January 13, 2018 7:40 PM
To: evo...@googlegroups.com
Subject: RE: Check list for camera ready paper versions

 

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[J. Ignacio Hidalgo]

The paper for EvoPAR is in the list

============================

J. Ignacio Hidalgo

Asesor para el área de Deporte

Vicerrectorado de Extensión Universitaria, Cultura y Deporte

Associate Professor

Adaptive and Bio-inspired System Research Group

Profesor Titular de Universidad

Departamento de Arquitectura de Computadores y Automática

Universidad Complutense de Madrid

Ph: +34 913 947 537

M:  +34 679 562 712

http://absys.dacya.ucm.es

http://glucmodel.dacya.ucm.es

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[Giovanni Iacca]

Dear all,

We are currently validating the camera-ready files for EvoComNet. I've found one inconsistency among all papers, that I actually find every year. In the consent to publish form, it seems that nobody really knows what is the title of the volume and the book editor(s)... I've already seen already 4 or 5 different values in those fields in the submissions for EvoComNet.

I've seen that in the camera-ready instructions online there's a note about the editor names at the very end of the page (http://www.evostar.org/2018/submission_camera_ready.php) - I guess many authors missed that though - but still there isn't a clear indication of the title of the book/conference name. Maybe also this information should be stated clearly in the instructions? Or, even better, would it be possible in the future to have the consent to publish forms pre-filled for the four conferences?

Cheers,

Giovanni

[cag...@ce.unipr.it]

The name of one Editor (Kevin Sim et al.) and "Proc. EvoApplications
2018" has always been more than enough for Springer.

Stefano

[Giovanni Iacca]

For three evocomnet submissions and one evoknow submission, so far I've seen that one author indicated as volume "EvoSTAR 2018", one "21st European Conference on the Applications of EvolutionaryComputation, evostar 2018", one "21st European Conference on the Applications of EvolutionaryComputation", and one "EvoApplications 2018". 

You can see there's some confusion. :)

--

Giovanni Iacca, Ph.D.

[Sim, Kevin]

Dear All,

 

I had meant to fill the copyright form in (attached) and post on the web.

 

Pablo could you post the form on the Apps page to make the instructions clearer for our authors.

 

Regards

 

Kevin

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[Giovanni Iacca]

Thanks, Kevin.

What about the currently uploaded copyright forms? Should we ask the authors to resubmit them?

Giovanni

On Tue, Jan 16, 2018 at 9:51 AM, Sim, Kevin <K....@napier.ac.uk> wrote:

Dear All,

 

I had meant to fill the copyright form in (attached) and post on the web.

 

Pablo could you post the form on the Apps page to make the instructions clearer for our authors.

 

Regards

 

Kevin

 

From: evo...@googlegroups.com [mailto:evoapps@googlegroups.com] On Behalf Of Giovanni Iacca
Sent: 16 January 2018 08:37
To: EvoApps <evo...@googlegroups.com>
Subject: Re: Check list for camera ready paper versions

 

For three evocomnet submissions and one evoknow submission, so far I've seen that one author indicated as volume "EvoSTAR 2018", one "21st European Conference on the Applications of EvolutionaryComputation, evostar 2018", one "21st European Conference on the Applications of EvolutionaryComputation", and one "EvoApplications 2018". 

 

You can see there's some confusion. :)

 

On Tue, Jan 16, 2018 at 9:32 AM, <cag...@ce.unipr.it> wrote:

The name of one Editor (Kevin Sim et al.) and "Proc. EvoApplications
2018" has always been more than enough for Springer.

Stefano

 

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[Sim, Kevin]

Hi Giovanni

Yes That's probably best. Springer are a bit fussy about the forms.

Regards

Kevin

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[Anna Isabel Esparcia-Alcazar]

Yes please!

Check also that

- they have included 3 to 5 keywords in their paper

- the name of the folder is that of the first author (and not, e.g. p57)

- the authors.txt & abstract.txt are in place

- all the needed sources to recompile are in place (for submissions in .tex)

Best,

A*

---

From: evo...@googlegroups.com <evo...@googlegroups.com> on behalf of Giovanni Iacca <giovann...@gmail.com>
Sent: Tuesday, January 16, 2018 8:54 AM
To: EvoApps
Cc: pablo.gar...@uca.es

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[Fabio D'Andreagiovanni]

Dear all,

in 2014, in the copyright form, the Chairs of EvoComNet suggested to me as author to simply put EvoStar - EvoApplications 2014 as name of the book.

Since then, for all the next EvoStar papers I have adopted the same title, just with the conference year updated and it seems that there were no issues on the Springer side.

Best,

Fabio

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[Anna Isabel Esparcia-Alcazar]

Yes; in my experience, as long as there is a copyright form that vaguely looks what it should be, Springer poses no problems.

Unless they have changed recently, of course.

But if you're uneasy, better ask them to change it.

---

From: evo...@googlegroups.com <evo...@googlegroups.com> on behalf of Fabio D'Andreagiovanni <f.dandre...@gmail.com>
Sent: Tuesday, January 16, 2018 9:10 AM
To: evo...@googlegroups.com
Cc: Giovanni Iacca; pablo.gar...@uca.es

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[Carlos Cotta]

AFAIK, Springer has usually operated assuming bona fide from the authors, and hence have been flexible with the wording of the proceedings name and even with the editor list (et al. vs full list, etc.). I guess that as long as the info on the copyright form unambiguously identifies the conference there should be no problem. This said, I see no problem in asking for a corrected form to authors with other issues in their camera-ready packages. I only see it probably unnecessary if the camera-ready package is otherwise correct. Just my view.

On a separate issue, I also understand that some minor issues can be solved in our side and do not require author intervention, right? Just as an example, the authors of a certain paper have their authors.txt file named autors.txt. A misspelled folder name is another example. Each event could separately correct these minor issues, create a bundle with the corrected files and send it to the Proceedings Chair. It s probably faster and more reliable than asking the authors to do the same (and expecting them to comply in a reasonable time).

Cheers,

Carlos

El 16/1/18 a las 10:10, Fabio D'Andreagiovanni escribió:

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[Paul Kaufmann]

Dear Track Chairs,

may I ask you to please check the camera ready paper versions of your track and fill out for every paper, if the camera ready version is OK in the ’notes’ field: https://docs.google.com/spreadsheets/d/1QAdYjcAGDhaYc2YZWuj-hBUYbUURTBQix4a-GpaYZVk/edit?usp=sharing

If there is something NOT OK with the camera ready paper versions (google check list summaries the requirements), please contact the authors and ask them to make their contribution conform to the requirements: http://www.evostar.org/2018/submission_camera_ready.php

Cheap trick: If there are things I can correct faster than contacting the authors asking for resubmission, for instance: renaming the directory to <FirstAuthorLastName>, I do it by myself. For this, I check first whether I can log in as the author of the paper by going to Tab ‘Editor’->’Fetch Camera Ready Version’ -> click on the ‘infos’ link of the desired paper and finally clicking on the ‘More infos’ link on the first item of the log list (eg 2017-10-13 16:42:53 : “Abstract submission” sent to vuc...@fesb.hr (More infos…)). A new window pops up with the username of the paper (paper number) and the password. With this information I check if I can log in. Usually this works and I resubmit the fixed archive of the paper.

Without your help and filled out google check list I can’t go on with the preparation of the EvoAPPs proceedings.

Thank you very much and with best regards
Paul

> On 16. Jan 2018, at 10:58, Carlos Cotta <cco...@lcc.uma.es> wrote:
>
> AFAIK, Springer has usually operated assuming bona fide from the authors, and hence have been flexible with the wording of the proceedings name and even with the editor list (et al. vs full list, etc.). I guess that as long as the info on the copyright form unambiguously identifies the conference there should be no problem. This said, I see no problem in asking for a corrected form to authors with other issues in their camera-ready packages. I only see it probably unnecessary if the camera-ready package is otherwise correct. Just my view.
>
> On a separate issue, I also understand that some minor issues can be solved in our side and do not require author intervention, right? Just as an example, the authors of a certain paper have their authors.txt file named autors.txt. A misspelled folder name is another example. Each event could separately correct these minor issues, create a bundle with the corrected files and send it to the Proceedings Chair. It s probably faster and more reliable than asking the authors to do the same (and expecting them to comply in a reasonable time).
>
> Cheers,
>
> Carlos
> El 16/1/18 a las 10:10, Fabio D'Andreagiovanni escribió:
>> Dear all,
>> in 2014, in the copyright form, the Chairs of EvoComNet suggested to me as author to simply put EvoStar - EvoApplications 2014 as name of the book.
>> Since then, for all the next EvoStar papers I have adopted the same title, just with the conference year updated and it seems that there were no issues on the Springer side.
>> Best,
>> Fabio
>>
>> 2018-01-16 10:05 GMT+01:00 Anna Isabel Esparcia-Alcazar <aesp...@hotmail.com>:
>> Yes please!
>>
>> Check also that
>> - they have included 3 to 5 keywords in their paper
>> - the name of the folder is that of the first author (and not, e.g. p57)
>> - the authors.txt & abstract.txt are in place
>> - all the needed sources to recompile are in place (for submissions in .tex)
>>
>> Best,
>> A*