FW: Meeting of Residents with Maintenance Agency and Builder - ElitaGarden Vista (MOM - 14'May)

[Sarkar.Sabyasachi]

Dear All,

Fyi please .. Minutes from the meeting with builder and MA on Sunday. Will keep you all updated ....

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From: Kousik Majilya
Sent: ‎16-‎05-‎2016 16:56
To: Narendra Nagpal
Cc: Diptaman EGV; Prateek Sureka; Satish Puri; Ajay Kumar Singh; Surya Bhaduri; Rajesh Kumar Agarwala; Souvik Bhattacharya; egv-core-...@googlegroups.com
Subject: Re: Meeting of Residents with Maintenance Agency and Builder - ElitaGarden Vista (MOM - 14'May)

Dear 

​

Mr. Nagpal & Puri : Changes marked in yellow !

Thanks & Regards,

Member - ​EGV Core Team

On Mon, May 16, 2016 at 4:15 PM, Kousik Majilya <kmaj...@gmail.com> wrote:

Dear

​​

Mr. Nagpal & Puri :

Sincere thanks for your presence & positive discussions, eagerly waiting for the execution part. Quick MOM, Pl. circulate your version as well.

1) EGVcoreTeam_TowerMnt ( T 1,2,3,4,5,14,15,Common Area & Security )_12052016.xls - Timeline to shared by 21-May ( Mr. Nagpal & Mr. Puri )

2) Exterior Wall renovation - 1.1) Block 4 completed | 1.2) Block 3, 5 - End of July 2016 | 1.3) Block 1,2,14,15,16 - End of

​Jan ​

2017; Tower wise timeline to be shared by 21-May for 1.3. ( Mr. Nagpal & Mr. Puri  )

3) Pressure Valve Chocking

• Maintenance Schedule should be 4 / Year, Maintenance Calendar should be displayed in notice board by 21-May ( Mr. Diptaman ) 
• Post maintenance all the checklist should be completely filled up & displayed in notice board
• Adequate training needs to be organized for Controlling the Pressure & post training it has to be displayed in the notice board, who attended the training, subjects covered & feedback
• Reverse training needs to be scheduled

4) Water Logging

• To overcome the challenges several infrastructure changes been incorporated & Mr. Puri & team expect NO WATER LOGGING in 2016 season ( Exception : Uncontrolled Rain ).
• Internal drains cleaning Schedule should be 4 / Year, Maintenance Calendar should be displayed in notice board by 21-May ( Mr. Diptaman )   

5) Audit for Maintenance Fund - Audit from builder side completed & displayed in notice board. EGV Core committee will appoint an auditor from their side who will work hand on hand with Builder team to get 360 degree view.

​

6) Electricity : 

• Q1 was how Phase 1 & Phase 2 load distribution happens between sub meters. All QC documents in terms of installation of Sub Meters need to be shared with EGV Core Team by 27-May. Based on further analysis ( if needed ), EGV Core team might appoint an Electrical Engineer who will work with Builder's engineer to get all inspections done & certified. ( Mr. Nagpal & Mr. Puri )
• Q2 was Individual Sub Meters, Mr. puri & team is working on the same & future roadmap, progress happened so far, next actions will be shared before next meeting to be scheduled on Mid' June ( Next Meeting ). ( Mr. Puri & Mr. Nagpal )

7) Renovation of Entrance Gate : Work Started, Final Design to be shared with EGV Core team ( Mr. Nagpal & Mr. Puri )

8) Swimming Pool Maintenance : Immediate Attention requirement ( It's in Spl Attn. of Mr. Puri & on top priority which means NO FOLLOW UP REQUIRED ! ) & details TBS ( TASK ) need to be displayed in notice board by 21-May ( Mr. Diptaman )

9) Escalators : Maintenance Schedules ( 2016 ) to be displayed in notice board by 21-May & post maintenance all checklists & action taken on each, to be displayed in notice board. ( Mr. Diptaman )

10) Speed Control Inside Campus : 

• Immediate Action Plan - Color printout with lamination inside the Campus ( Mr. Diptaman )
• Future Action Plan - Future Strategy in terms of overall Campus, Timeline Needed ( Mr. Puri & Mr. Nagpal )

11) Gardening : Immediate discussion required with Vendor team along with support from horticulturalist ( Owner ) & plan to be submitted ( by 05/31 ) to EGV Core team on how the beautification can be improved ( Mr. Diptaman )

12) Rules for Tenants : Based on the "draft tenancy rules" prepared by EGV Core Team ( which will be shared this week ), Finalization of "Tenancy Rules" by 05-31. ( Mr. Puri & Mr. Nagpal )

​

13) Security : Immediate Actions required on cents below, plan to be shared by 05-31.

• broken external wall
• Phase 2 Labour Management, not allowed inside Phase 1 ( Exception : Rectification work of Phase 1 )
• Automatic Sensor @Entry Gate
• All Car ( owners & visitors ) to be parked in designated place
• Proper Coaching / Training of Security
• Proper Experienced Security Lead ( team of 12 ) to be appointed who will manage & drive others.

Thanks & Regards,

​​

Member - ​EGV Core Team

On Thu, May 12, 2016 at 11:01 PM, Kousik Majilya <kmaj...@gmail.com> wrote:

Dear Mr. Nagpal :

Hope you are doing well. Quick catch up & friendly reminder regarding the meeting already scheduled & agreed on 14-05-2016 @11 am, Pl. find attached slightly revised version of task sheet & kind request to fill the "Timeline" column prior to the meeting pl.

Thanks for your great support as always.

Thanks & Regards,

​​

Member - ​EGV Core Team

On Tue, May 10, 2016 at 8:47 PM, Subodh Chaudhary <subod...@gmail.com> wrote:

Dear Mr.Nagpal,

Apologies for delay in responding with the issues as I was stuck up.

We all are certainly looking forward to the meeting as the issues are unresolved and need to be closed on mutually agree time frames. We have broadly classified the issues as follows;

1. Issues specific to Towers (as mentioned by the reisdents of the tower)

2. Issues that need to be addressed with Maintenance Agency

3. Issues that need to be addressed by the developer / Builder of EGV.

Issue to be addressed by Builder

The following issues need to be taken forward with Builder;

• Exterior wall renovation
• Pressure Valve Chocking
• Waterlogging during rainy season
• Audit for Maintenance Funds
• Electricity Bills
• Renovation of Entrance Gate

The following issues needs to be taken with MA

• Summing pool maintenance
• Recurring issues and safety procedure for Escalators
• Speed Control inside campus
• Gardening
• Mosquito crisis. How do we prevent before next season
• Rules for Tenants - Draft circulated to reviewed
• Security - labours using inside roads and snake etc.

Looking forward to a useful meeting. 

Regards

Member - EGV Core Team

 

On Tue, May 10, 2016 at 6:06 PM, Narendra Nagpal <nag...@surekagroup.com> wrote:

[The entire original message is not included.]

Dear Mr. Chaudhary, Reference to your mail below, as requested we await the points of the discussion for our proposed meeting on 14th May, 2016 at 11 AM. Frankly, being proactive to take care of issues pertaining to common areas for which you have proposed the

[Mohit Chattopadhyay]

Dear Sir,
This is to inform you that the extriror repair of Tower 4 is incomple. There is at least a huge chunk of area near 27th , 28th , 29th floor which needs proper plastering.
It is creating damp inside my room in 28th floor.
Please communicate to appropriate authority.
Reg
Mohit Chatterjee
Unit 4 ; 28#02

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[Sarkar.Sabyasachi]

Noted Mohit.

Core Team,
Fyi also please.

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From: Mohit Chattopadhyay
Sent: ‎18-‎05-‎2016 11:38
To: elitagar...@googlegroups.com
Subject: Re: FW: Meeting of Residents with Maintenance Agency and Builder -ElitaGarden Vista (MOM - 14'May)

[Mohit Chattopadhyay]

Dear Sir,

There is at least a huge chunk of area near 27th , 28th, 29th floor which needs proper external plastering which is creating damp inside my room in 28th floor during raining.

I had  communicated the issue to the maintenance team verbally and to the core team on 18th May by mail. I am sure the matter has been communicated to the appropriate authority. 

However the work is still incomplete and I have received the  news that the external work of Unit 4 has been almost completed.

I would request you to take suitable action  for the repair.

Please keep me posted.

With Regards

Mohit Chatterjee

Unit 4 ; 28#02

Ph : 98365-85454

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[nabendu sinha]

Hi,

Yes, same damp issue I see in my apartment #2804. Please work on this on priority.

Thanks,

Nabendu

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[Mohit Chattopadhyay]

Dear Mr. Nagpal & Mr. Puri,

 

There is huge chunk of area outside of 27th , 28th, 29th floor which needs proper external plastering. As per the experts, this lack of proper plastering and peeling of the paints are causing the damp inside my bedroom in 28^th floor during the raining.

 

The issue was raised to verbally to the maintenance team. The matter was communicated to the core team on 18^th May by mail.

 

Hence I am sure you are aware of the problem and taking suitable action. However I have received the  news that the external work of Unit 4 has been almost completed but this problem is yet to be resolved.

 

In this context, I would request you to look into the matter personally and instruct to take the corrective action.

 

Two photographs are attached for your comprehension.

 

I would be obliged if a line of confirmation is received from your end.

 

Thanking You.

 

Yours faithfully

 

Mohit Chatterjee

Unit 4 ; 28#02

Ph : 98365-85454

 

 

.

[Mohit Chattopadhyay]

Dear Diptaman

 

Thanks a lot for the initiative.

 

Reg

 

Mohit Chattopadhyay

 

From: Diptaman Deyashi [mailto:diptaman...@colliers.co.in]
Sent: Wednesday, October 19, 2016 5:12 AM
To: Mohit Chattopadhyay
Cc: Narendra Nagpal; Satish Puri; elitagar...@googlegroups.com; egv-core-...@googlegroups.com; Debojyoti S; kou...@surekaproperties.com; Debangshu Dey
Subject: Re: Repairing of External plaster in Unit 4

 

Dear Sir,

 

As per our telephonic discussion today as I have communicated with the project & Simplex( the construction company who are doing the repairing job),those areas which you mentioned will start the rectification work soon by another a week.Basically these areas redo work is done by single rope hanged manpower which are also on process in Block 4 & 5.

We will revert you back immediately after the final rectification work. 

 

Thanks for your kind cooperation as ever.

 

Thanks & Regards-

 

 

Diptaman Deyashi 
Property Manager | Facilities Management

 

Main +91 33 4045 8500 | Mobile +91 98 305 82 646

PS Srijan Corporate Park, 14th Floor, GP - 2
Block EP & GP, Salt Lake Sector V, Kolkata-700 091 | India

      

Please click here to view our latest Real Estate market reports

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Regards-

 

 

Diptaman Deyashi 
Property Manager | Facilities Management

 

Main +91 33 4045 8500 | Mobile +91 98 305 82 646

PS Srijan Corporate Park, 14th Floor, GP - 2
Block EP & GP, Salt Lake Sector V, Kolkata-700 091 | India

      

Please click here to view our latest Real Estate market reports