BGA AGM - Online on Tuesday 7th July 20:00
Colin Williams
Greetings,
Neil has kindly added me to this group so I can advertise tonight's online AGM. The following (slightly edited) went out by Newsletter mailing list a couple of days ago, an invite with meeting link will be issued later today. I will post that here as well. I look forward to seeing as many of you tonight as possible..
Regards,
Colin Williams (nominated for BGA Secretary)
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This is a special message using the Newsletter mailing list to advertise the BGA AGM, which this year will be an on-line meeting on Tuesday 7th July at 20:00.
To attend you should download Zoom (in the unlikely event that you have not already done so). You do not need to register. If you do intend to come to the virtual meeting, it will be helpful please if you could let Colin Williams know (a response on this forum will be fine). Please mention if your Zoom handle, if you have one, differs from your real name. As per the constitution the quorum for the AGM is 20 members, so please attend if you can.
All the relevant papers for the meeting have been posted on the BGA website, there is a link from the Events Calendar.
If you want a quick practice run in using Zoom before the meeting please let Colin know and he will set one up for you, subject to availability.
Colin (who will be taking over from Jonathan as BGA Secretary) will be "running" the meeting behind the scenes. Toby will chair it, and Jonathan will take the minutes. Shortly before the meeting another Newsletter e-mail will arrive with the meeting invite. This will include a link; just click on it and follow the instructions.
The exact position of the Zoom controls on the screen may vary depending on the device you are using, but the following should be possible on all devices:
- Please click on the "participants" icon: this will show a list of participants. If you wish to speak, please use the "raise hand" control and you will see a raised hand beside your name. This may be a separate button or may be accessed by right-clicking on your name in the participants list. Toby will then invite you to speak. Please only shout out if you feel that this mechanism is not working.
- It is up to you whether you enable/disable your voice and video channel. Colin has the power to mute your audio, but will only do so in the event that it is causing disruption. Please try to use a location with a minimum of background noise. If you are comfortable doing it then please keep yourself 'muted' until such time as you wish to speak.
We will have (at least) two votes, one on the acceptance of the Accounts, and one on the Constitutional Amendment. When we get to that point Colin will put up a voting form on your screen, and you will then have 1 minute to cast your vote. Counting will be done by the Zoom software; the result will be displayed immediately after the vote.
Finally, this is obviously the first time we have had to hold the AGM in this manner, so please be patient if we experience some teething problems.