Budget/Equipment Addendum

[Christine]

I ordered the tent, chairs, and tables. Because of the additional
rental stuff, I am going to have everything delivered. These items
plus the delivery is going to add about $300 to our total. I am going
to need some coverage for helping getting this stuff set up the day
prior- I am not able to take that Friday off work... getting off a
little early is my best hope. So, I am looking for volunteers to
assist with the delivery and set up schedule.

[Christine]

Equipment rental:

1 dance floor
1 10x20 tent
4 round tables
20 folding chairs
delivery

total: $428 (+ tax)

2 portable toilets $200 (inclusive tax and delivery)

DJ $395

Insurance $200.85

Catering $9.95 per person

Bartender- unhosted

Total: $1222.83 + $9.95 per person catering

At the $40 per person, $75 per couple estimate, this will break us
even with 45 tickets sold... I think this is a very realistic number,
and anything beyond that we can use to buy bottled water, citronella
candles, etcetera and reimburse organizers for their out of pocket
costs. So I think we should give Terry the go ahead to put the $40/$75
amount on the invitation. Also, include the Paypal option on the
invitation (payments can go to me at my aol address). I am also
thinking that we should just make a list of those who have responded
instead of sending tickets? That would save on additional mailing
costs. Maybe we could have commemorative name tags to hand out at the
reunion instead (especially since 90% of the people at the last
reunion didn't remember me!)?

I am going to meet with Susie to finalize the catering menu and get
her bartender recommendations. I guess the only other item hanging is
giving Bruno's a heads up on how many people will be at the
icebreaker.