Editing a submitted item

[Evgeni Dimitrov]

If a user has "Add" permission for a collection, this user can submit an item to the collection.

Is there a way to allow this user to edit the metadata of "his" item but no other items in the collection?
Without changing policies after the submission.

[Tim Donohue]

Hello Evgeni,

Unfortunately, as far as I'm aware, this is only supported in DSpace 6.0 in the JSPUI when you have Item Versioning enabled. See the documentation here: https://wiki.duraspace.org/display/DSDOC6x/Item+Level+Versioning#ItemLevelVersioning-Allowingsubmitterstoversiontheiritems(JSPUIonly)

See also this answer on StackOverflow: https://stackoverflow.com/questions/42564072/how-to-define-a-group-policy-that-to-allow-submitters-to-edit-only-yours-items-s 

I expect this will have broader support in a future version of DSpace (possibly even 7.0, but we'll have to see).

If others have found ways around this, I'd love to hear them. It's possible there's workarounds I haven't thought of.

- Tim

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Tim Donohue
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[Evgeni Dimitrov]

Thank you Tim,

I am wondering will it work if I add in the end of the submission process a non-interactive AuthorizationStep?
It will add to the item a WRITE policy for the submitter.

Best regards
Evgeni

[Tim Donohue]

Hi Evgeni,

To be honest, I don't know whether the UI (either XMLUI or JSPUI) will even provide the user with a link to edit the Item, regardless of whether he/she has Item WRITE permissions.  Originally, both UIs allowed Administrators to edit items.  As noted in my previous message this only began to change in the DSpace 6 JSPUI.

So, that's a long way of saying, you might need to also modify/customize the UI to get this to work.  As this is not a feature that DSpace currently supports out-of-the-box (and I've never tried this before), I don't have any other specific advice I can currently offer.. Hopefully if someone else on this list has experience with this they will speak up.  Otherwise, you could simply try adding an Item WRITE policy and see how the UI reacts to that.

- Tim

[Evgeni Dimitrov]

Thank you Tim,

I will try and I will let you know if it works.

Best regards
Evgeni

[Evgeni Dimitrov]

Yes, it works fine. I gave the user (in a last submission step) only WRITE permission on the item. Now the user can edit the metadata (in xmlui). The user can not delete the item and can not add/delete bitstreams. And this is in DSpace 6.2

Best regards
Evgeni

[euler]

Hi Evgeni,

I am interested in how you gave the user/submitter only WRITE permission on the item. Would you be willing to share your steps on how you achieved this? I am also asked many times before by submitters if they can edit their submitted item (without the intervention of collection administrators). How did you add the non-interactive AuthorizationStep?

Hoping for your positive response regarding this.

Thanks in advance and best regards,

euler