Copyright infringement on theses and dissertations

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Yvonne

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May 3, 2023, 12:08:01 PM5/3/23
to DSpace Community
Hello,

I've been communicating with a librarian who runs a DSpace repository. She received a complaint from a student who found that their honors thesis has been posted for sale on Amazon and Barnes and Noble as a print-on-demand book. I visited this "publisher's" site on Amazon (named nomadicindian) and found many other theses and dissertations for sale.

I'd love to hear people's thoughts on this. Specifically, what measures can be used in the DSpace environment to mitigate against illegal use of open access content? Has anyone out there encountered this problem, and how did you approach it?

Many thanks,
Yvonne Kester
Repositories Manager
SUNY Library Services

Paige Morgan

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May 3, 2023, 1:36:49 PM5/3/23
to Yvonne, DSpace Community
Hi, Yvonne--

This is actually a fairly common thing to have happen, especially for institutions that use ProQuest ETDAdmin. ETDAdmin offers graduating students the choice between what they call "Traditional Publishing" and "Open Access Service." The Traditional Publishing option is free (except for the $50 they optionally charge to file copyright); the OA publishing is $90.

ProQuest asks students to agree to the agreement I've pasted below in its entirety, which includes the following clause:

ProQuest® Publishing Program - Election and Elements. The rights granted above shall be exercised according to the publishing option selected by Author on the previous Publishing Options screen, and subject to the following additional Publishing Program requirements:

  • Redistribution of the Work. Except as restricted by Author in the publishing option selected, the rights granted by Author automatically include (1) the right to allow sale and distribution of the Work, in whole or in part, by agents and distributors, and (2) the right to make the Abstract, bibliographic data and any meta data associated with the Work available to search engines and harvesters.

Could this be what's happened in your situation? I know that a lot of students (and indeed, faculty members and advisors) aren't aware of it, and aren't in the habit of reading ProQuest's agreement carefully.

Paige


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Dr. Paige C. Morgan

(she/her/they)
Digital Publishing and Copyright Librarian,
Head of Digital Initiatives & Preservation
University of Delaware Library, Museums and Press (on Lenape land)
Morris 118
ORCID: https://orcid.org/0000-0001-8076-7356
pai...@udel.edu
302.831.7153

Make an appointment to meet with me: https://calendly.com/paigecm/ (Meetings available via Zoom, phone, etc.)
** I observe email-free evenings and weekends. **

Traditional Publishing Agreement

This Agreement is between the author (Author) and ProQuest LLC, through its ProQuest® Dissertation Publishing business (ProQuest). Under this Agreement, Author grants ProQuest certain rights to preserve, archive and publish the dissertation or thesis, abstract, and index terms (the Work) provided by Author to ProQuest.

Section I. License for Inclusion of the Work in ProQuest® Publishing Program.

Grant of Rights. Author hereby grants to ProQuest the non-exclusive, worldwide right to reproduce, distribute, display and transmit the Work (in whole or in part) in such tangible and electronic formats as may be in existence now or developed in the future. Author further grants to ProQuest the right to include the abstract, bibliography and other metadata in the ProQuest Dissertations and Theses database (PQDT) and in ProQuest's Dissertation Abstracts International and any successor or related index and/or finding products or services.

ProQuest® Publishing Program - Election and Elements. The rights granted above shall be exercised according to the publishing option selected by Author on the previous Publishing Options screen, and subject to the following additional Publishing Program requirements:

  • Redistribution of the Work. Except as restricted by Author in the publishing option selected, the rights granted by Author automatically include (1) the right to allow sale and distribution of the Work, in whole or in part, by agents and distributors, and (2) the right to make the Abstract, bibliographic data and any meta data associated with the Work available to search engines and harvesters.
  • Restrictions. ProQuest will use commercially reasonable efforts to restrict the distribution of the Work as provided under the publishing option selected by Author or as later elected by Author through direct contact with ProQuest. Such election is subject to Author's Degree Granting Institution Directives (see below). With respect to restrictions requested after submission of the Work, Author acknowledges that ProQuest cannot recall or amend previously distributed versions of the Work. Refer to Guide 4 for information about access and restrictions.
  • Removal of Work from the Program. ProQuest may elect not to distribute the Work if it believes that all necessary rights of third parties have not been secured. Refer to Guide 5 for information about copyright and your dissertation or thesis. If Author's degree is rescinded, and the degree-granting institution so directs, ProQuest will expunge the Work from its publishing program in accordance with its then current publishing policies.
  • Degree Granting Institution Directives. Author is solely responsible for any conflict between policies and directions of Author's degree-granting institution, Author's choice of publishing model, and/or any restriction Author places on the use of the Work. For the avoidance of doubt, ProQuest is not responsible for access to the Work that is provided by Author's degree-granting institution through its library or institutional repository. Author must work directly with Author's degree granting institution to ensure application of any restrictions to access relating to the Work by Author's degree granting institution.

Copyright and Deposit with the Library of Congress. At Author's option, as indicated in the Register U.S. Copyright screen of the online submission process, and upon payment of the applicable fee, ProQuest will submit an application for registration of Author's copyright in the Work in Author's name. In addition, regardless of whether copyright registration of the Work is sought, ProQuest may make a copy of the Work available to the Library of Congress in digital, microform or other format as required by the Library of Congress.

Delivery of the Work. Author shall provide to ProQuest the Work and all necessary supporting documents during the online submission process, according to Guide 1: Preparing Your Manuscript for Submission.

Rights Verification. Author represents and warrants that Author is the copyright holder of the Work and has obtained all necessary rights to permit ProQuest to reproduce and distribute third party materials contained in any part of the Work, including all necessary licenses for any non-public, third party software necessary to access, display, and run or print the Work. Author is solely responsible and will indemnify ProQuest for any third party claims related to the Work as submitted for publication.

Section II. Rights pursuant to Traditional Publishing.

Author's election of Traditional as the type of Publishing confirms Author's choice to have ProQuest publish the Work according to the Traditional Publishing option described below.

Traditional Publishing. ProQuest may exercise the rights granted under Section I above including through the sale of individual copies of the Work in tangible or electronic media and/or as part of electronic database and reference products or services.

Publishing Fees and Royalties. There is no publishing fee charged for dissertations and theses submitted through the ProQuest® ETD Administrator.

Author's institution may assess additional fees.

ProQuest will pay royalties of 10% of its net revenue from sales of the Work, conditioned on Author maintaining a current address on record with ProQuest. Royalties will be paid when accrued earned royalties reach $25.00 USD. If, after 25 years, earned royalties do not accrue to at least $25.00 USD, ProQuest's royalty payment obligation will cease.

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Yvonne

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May 3, 2023, 1:59:41 PM5/3/23
to Paige Morgan, DSpace Community
Thank you Paige,

I don't think the institution uses ProQuest ETDAdmin, but this is very interesting! I appreciate your sharing. I'm thinking the use of CC licenses that do not allow commercial use is a step in the right direction, but that of course does not prevent people from doing this anyway.

Best wishes,
Yvonne

Paige Morgan

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May 3, 2023, 2:04:49 PM5/3/23
to Yvonne, DSpace Community
Hi, Yvonne--

CC licenses are one option, for sure -- however, even if a grad student uses a CC license, if they were to agree to the ProQuest agreement as well, it wouldn't matter; ProQuest could still do this. (Or any other company engaged in similar business.)

Good luck! 

Paige

---------------------
Meeting/regular work hours: Monday - Thursday, 9am-5pm; limited email on Friday mornings.

Dr. Paige C. Morgan

(she/her/they)
Digital Publishing and Copyright Librarian,
Head of Digital Initiatives & Preservation
University of Delaware Library, Museums and Press (on Lenape land)
Morris 118
ORCID: https://orcid.org/0000-0001-8076-7356
pai...@udel.edu
302.831.7153

Make an appointment to meet with me: https://calendly.com/paigecm/ (Meetings available via Zoom, phone, etc.)
** I observe email-free evenings and weekends. **

Fitchett, Deborah

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May 3, 2023, 5:42:22 PM5/3/23
to Yvonne, Paige Morgan, DSpace Community

Nothing can completely prevent it. Putting it behind a login or not digitising it at all would make it harder, but then it’s not so available to the general public at all which is counterproductive. Theoretically some kind of DRM might help but I don’t believe that’s a feature of DSpace.

 

So it comes down to responding to it: lay a complaint with Amazon / whatever other sites are hosting the content. Any otherwise legitimate site should have a DMCA/other takedown process. How the student (as copyright holder) phrases the complaint will depend on what, if any, licence the item has:

  • No licence = All rights reserved: this is a straight-forward case where they’re breaching copyright by making copies at all.
  • A Creative Commons “Non-Commercial” licence: here they’d be allowed to make a copy but by selling it they’re breaching the licence
  • Another Creative Commons licence: they’re allowed to make a copy and are allowed to sell it – but they must still Attribute it correctly, which includes:
    • The author’s name
    • The original copyright notice and CC licence
    • A link to the original material

They’re also not allowed to add any technological measures that restrict others from doing anything the licence permits.

 

So if they’ve missed out any of that information, or if they or Amazon have added any DRM, then they’re still in breach of the licence.

 

Deborah

 

 

From: dspace-c...@googlegroups.com <dspace-c...@googlegroups.com> On Behalf Of Yvonne
Sent: Thursday, 4 May 2023 5:59 am
To: Paige Morgan <pai...@udel.edu>
Cc: DSpace Community <dspace-c...@googlegroups.com>
Subject: Re: [dspace-community] Copyright infringement on theses and dissertations

 

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Yvonne

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May 3, 2023, 7:48:49 PM5/3/23
to Fitchett, Deborah, Paige Morgan, DSpace Community
Thank you Deborah,

I was thinking this was the case, but hoping for more. As one of my colleagues put it, this is the flip side of open access. The first thing I did was leave a review on a nomadicindian item, saying it was freely available on the internet, and not to purchase it, and I also filed a complaint (as an agent) with Amazon. This seemed to be steps in the right direction, but not really addressing the root of the problem. Thanks again--I'm glad I reached out to ask. It was very interesting to find out ProQuest puts a clause in their agreement allowing commercial use, as well.

Best wishes,
Yvonne

Erica Mehan Johns

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May 4, 2023, 11:11:46 AM5/4/23
to Yvonne, Fitchett, Deborah, Paige Morgan, DSpace Community

Hi all,

 

I think most of this has been stated, but I did run this by one of our copyright experts, Matthew Kopel and he provided the information below which echoes much of what has been shared. Matthew asked me to make sure to mention that he’s a librarian and not a lawyer, and that this is information and not legal advice. For legal advice, he suggests you take the issue to your institution’s counsel.

 

““If the author placed a license on the work that does not prohibit commercial use (e.g. a CC-BY instead of a CC-BY-NC), anyone can grab it and sell it. 

  

Similarly, works deposited in HathiTrust or the Internet Archive that are in the public domain (and don’t have restrictions on the scans e.g. Google scans) are frequently repackaged and sold. 

 

In the scenario below, if the license applied by the author was not an open license allowing for commercial use, the rightsholder would have grounds to issue a DMCA takedown request. Whether the institution can do this on behalf of the author depends on the nature of the repository license.”

 

Best,

Erica

 

Erica M. Johns

Lead Librarian for the eCommons Institutional Repository Service

Cornell University Library

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Yvonne

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May 4, 2023, 12:37:43 PM5/4/23
to Erica Mehan Johns, Fitchett, Deborah, Paige Morgan, DSpace Community
Thank you Erica!

I have forwarded this, and everyone's responses, to my colleague. I appreciate the help so much!

Best wishes,
Yvonne

Austin McLean

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May 5, 2023, 1:53:47 PM5/5/23
to DSpace Community

I’m Austin McLean and work at ProQuest, a part of Clarivate and want to clarify our position.  

  • We do not provide graduate works to third-party retailers for resale.  We did sell through Amazon for a short time nearly a decade ago but discontinued this practice in 2014.
  • ProQuest is an archiving and dissemination partner for thousands of institutions worldwide, enabling the works of their graduate students to become part of the larger scholarly record. Unless authors choose to embargo their work, copies are available for sale directly from ProQuest via the Dissertation Express service and the PQDT index database – for researchers or libraries to purchase copies. These services focus on serving the information needs of the global research community. Authors earn royalties based upon the print copy sales and downloads of their work.
  • Further information is here: https://about.proquest.com/en/dissertations/proquest-dissertations-frequently-asked-questions/proquest-dissertations-authors-frequently-asked-questions/#aSale)
  • The clause in the author contract that is discussed in this thread (“Redistribution of the Work. Except as restricted by Author in the publishing option selected, the rights granted by the Author automatically include (1) the right to allow sale and distribution of the Work, in whole or in part, by agents and distributors….”) allows ProQuest to work through agents and distributors to market and sell ProQuest databases in countries where ProQuest does not have direct employees to do this work.  This clause does not allow us to sell on 3rd party websites.

 If you have any further questions, please feel free to reach out to me.

 Thank you.

 Austin 

Austin McLean He/Him/His

Senior Director, Partnerships

M: +1-734-646-6830, Time zone: EST

 ProQuest

Part of Clarivate

about.proquest.com

clarivate.com

Yvonne

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May 5, 2023, 4:53:24 PM5/5/23
to Austin McLean, DSpace Community
Thank you Austin, for clarifying. I will also pass this on to my colleague.

Take care, and have a good weekend!
Yvonne

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