[Inpage Shortcut Keys Pdf Download
Luther Lazaro
Alicia uses shortcut keys quite a bit in Word. She also relies on Print Preview very often. Alicia knows she can press Ctrl+F2 to display the Print settings, which has Print Preview to the right of those settings. However, to make Print Preview active (so Page Up and Page Down will work), she then needs to use the mouse to click on it or she needs to press the Tab key 13 times. Alicia wonders if there is a shortcut key that will display the document in Print Preview and make the Print Preview active.
When adding the Print Preview Edit Mode tool to your Quick Access Toolbar, make sure it is one of the first nine tools there. If it is, you can easily access it without removing your fingers from the keyboard. For instance, if the tool is the third one on the Quick Access Toolbar, you can press Alt (which displays small shortcut icons next to various parts of the Word interface) and then press 3 to invoke the Print Preview Edit Mode.
Note: If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.
With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
I set F1 as my shortcut button for a bullet list style, but I cannot get the shortcut to apply by pressing fn + F1 together. I've tried using my shortcut key combo with the "Use F1, F2 etc. keys as standard function keys" on and off, but I still can't get Pages to apply my bullet list. Any tips?
I found an inconvenient solution. The fn style shortcuts work if you highlight the texts. So, if I want to make a bullet list, I type the list, highlight the list, then use the fn shortcut to apply the bullet style.
To select one of the preset margins, go to Page Layout Page Setup Margins, and then click one of the options. You can also use the shortcut key Alt+P, M, and then use your up and down arrow keys to highlight one of the margins. Press Enter to use the highlighted margin.
The Page Setup box closes and your document takes shape with the new margins. If the changes are substantially different from the previous settings, you may find that you have a different number of pages in your document.
Mirror margins are great for documents with facing pages, like bound reports or newsletters. This setting makes outside and inside margins identical. Outside margins are the left margin on the left page and the right margin on the right page. Inside margins are in between the two facing pages. Documents with facing pages may also have a gutter, which is a part of the page that is hidden when the document is bound.
Book fold is similar to the option above and prints two pages on one side of the paper. The difference is that the book fold layout is designed so you can fold the paper down the middle to create a booklet with facing pages.
If you want an art border-trees, hearts, pieces of cake, and so on-select your design from the Art menu (just below the Width menu). Note that some of the art styles use different patterns for different sides of the page and for the corner design.
Printing a colored background also drinks up gallons of expensive printer ink, so if you just want a colored background, print your document on colored paper instead. In truth, Microsoft intended the Page Color feature more for those rare birds who use Word to create Web pages, rather than for printed documents.
The Preview on the right side of the Borders and Shading box shows what sides of your page will have borders. Click the borders to toggle them on or off. Using this technique, you can choose to show a border on a single side of the page or on any combination of sides.
Go to Insert Header & Footer Header, and you see more than a dozen predesigned header options. You can keep these canned headers as they are, or use them as a starting point for your own imagination. The following steps show you how to use a Building Block to add a header to your document and then tweak it a bit by inserting an additional field.
When you insert a header, a couple of other things happen too. The Header menu closes and a new Design tab appears on your ribbon, with a Header & Footer Tools tab above. Along with that, a whole slew of new buttons and tools appear on the ribbon (left to right): Header & Footer, Insert, Navigation, Options, Position, and the Close Header and Footer button.
This standard Word tool lets you enter a date by selecting it. At the top, you see the month and year. Click the buttons on either side to move backward or forward through the months. Click a date on the calendar below to select a specific date. Word uses the year from the date you selected to update the Year text in the header. Or you can enter a year simply by typing it.
The Field dialog box opens showing an alphabetical list of field names on the left side, as shown in Figure 4-10. Fields store information about your document and keep track of other information that you can use in your documents.
Most of the header Building Blocks have complementary footers. For example, the Tiles header used in the step-by-step example provides title and date information, while the Tiles footer provides company and page information (Figure 4-11). The steps for inserting the Tiles footer are nearly identical to the header steps. Just start with the Footer menu: Choose Insert Header & Footer Footer or press Alt+N, 0.
Pressing Enter puts the city and country on a new line below the company name. Text that you type directly into the footer appears on every page unless you make changes to the header and footer options.
The first time you press Tab, the insertion point moves to the center of the page. If you enter text at that point, Word centers the text in the footer. The second time you press Tab, the insertion point moves to the right margin. Text that you enter there is aligned on the right margin.
The steps for removing a footer or a page number Building Block are nearly identical. Just start with the Footer menu (Insert Header & Footer Footer) or the Page Number menu (Insert Header & Footer Page Number).
Word makes it easy to work with multiple newspaper-style columns. Instead of your having to use tabs or spaces to separate the column one line at a time, Word lets you set up the column guidelines and then type away. When you type text in a multicolumn layout, your words appear in the left column first. After you reach the end or bottom of the column, the insertion point jumps to the top of the next column and you begin to fill it, from top to bottom.
Left. This layout has two columns, with the narrower column on the left. The narrow column is a great place to introduce the text with a long heading and subheading or a quote pulled from the larger body text.
Without hyphenation, if a word is too long to fit on the line, Word moves it down to the beginning of the next line. If a word is particularly long, it can leave some pretty big gaps at the end of the line. Justified text is aligned on both the left and right margins, like most of the text in this book. If you have justified text and no hyphenation, you often get large, distracting gaps between words, where Word is trying to spread out the text along the line. When used properly, hyphenation helps make text more attractive on the page and easier to read. In most cases, you can relax and let Word handle the hyphenating.
Automatic. Word makes hyphenation decisions based on some simple rules that you provide. Consider using automatic hyphenation for documents that have line lengths of about 50 characters or less, including documents that use newspaper-style columns.
Hyphenation rules are notoriously complicated, and, to make matters worse, they change by language and country. For example, Americans and British hyphenate differently. Still, you should follow these basic rules of thumb:
The term manual hyphenation sounds like more work than it actually is. Computer-assisted hyphenation would be a better term. When you turn on manual hyphenation (Alt+P, HM), Word automatically finds and shows you words that fall within the hyphenation zone, using the hyphenation rules you set in the Hyphenation box (Figure 4-17, below).
The Find and Replace tool can search for a number of special characters. Some of them, like the optional hyphen and the paragraph mark, are nonprinting characters. Others, like the em dash need more than a single keystroke to produce.
Word quickly removes the optional hyphens and displays a message telling you how many changes were made. Click Close to dismiss the alert box, and then, in the Find and Replace box (Figure 4-18), click Close. Mission accomplished.
To change the page orientation. If you want to have some pages in portrait orientation and others in landscape orientation (charts or graphs, for example), you need to insert a section break where the format changes (Figure 4-19).
To change the number of columns on the page. Perhaps you want to change from a single column format to a double column format; you need to insert a section break where the format changes. You can even put the break right smack in the middle of a page.
When you make Page Setup changes in your new section, they affect only the new section. So when you change the page orientation to landscape, you see pages before the break in portrait orientation and pages after the break in landscape orientation.
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