Collective Show booking

[Chris]

Hey y'all,

We talked about starting to collectively book events. I was doing some
brainstorming about it and thought of a bunch of things to work on and
discuss.

1. We need to work on the resource database. I only have a few
listings so far.
2. We need to set up a private group list for core members and a
booking email when a name is decided on. We need to hear from email
list members who haven't made it to meetings to see who wants to added
to the show collective group. I suppose that also means we need to
have our membership "rules" discussion too.
3. Should we have a coordinator(s) or booker(s)? If we have a set
booker/coordinator, we need a system for other collective members to
be involved with booking shows. I will talk to Esneider about how ABC
does this. I think the type of structure that ABC uses is closer to
what we need than Charm City or Roboto, due to our lack of space and
the obstacles we face in getting one.
4. We can use the calendar in Google Groups to coordinate our events.
When we start regularly doing events, should we expect collective
members to follow the calendar, or should we reach out to the group
with info about every move in booking shows?
5. We should make a checklist for each show(volunteers, advertising
schedule, band contact info, etc.)
Volunteers need to be worked out a certain amount of days before each
show, so replacements can be found if any volunteers have to cancel.
6. The number of volunteers needed should be based on each space.
7. We need a review process for after each show to analyze our
successes and failures so we can respond.
8. We need to set a goal for the amount of shows per month.

Please let me know if you agree or disagree with what I've put here or
if you have anything to add.
Chris

[Molly Berkson]

I haven't been to meetings, but I've been keeping up with the emails, and I agree with everything!  

I really want to be involved, but currently I live in Evanston and am in school so it's hard to get down there most of the time--my involvement may have to be on a smaller scale.  

I can definitely help with flyering/promotion (I can put out some killer flyer designs too!), and probably volunteering at shows (just less often that I would like). 

I'm sure there are other things I can help with, I'm sorry I can't be there as much as I'd like!

Molly

[Matt Walsh]

I am really into the idea of having a calender and it would be even
cooler if from that calender we could mark the jobs and stuff. Than
after right notes about it.

On Oct 22, 10:19 am, Molly Berkson <mollyberk...@gmail.com> wrote:
> I haven't been to meetings, but I've been keeping up with the emails, and I
> agree with everything!
> I really want to be involved, but currently I live in Evanston and am in
> school so it's hard to get down there most of the time--my involvement may
> have to be on a smaller scale.
>
> I can definitely help with flyering/promotion (I can put out some killer
> flyer designs too!), and probably volunteering at shows (just less often
> that I would like).
>
> I'm sure there are other things I can help with, I'm sorry I can't be there
> as much as I'd like!
>
> Molly
>

[cris balls]

I can set up the calendar on google group, but I think we were going to wait until we finish the mission statement and decide on a name so we can set up a new private group. That way we can post all the contacts online for collective members, venues, bands, etc. and discuss events we are working on. Hopefully we will have things worked out at the next meeting. I'd like to get the private group and calendar up by this weekend. Besides the mission and name, I'd like make booking events collectively one of the main topics to discuss at the next meeting. One thing I have run into in the past, is that too many people involved with the booking of every event can make things chaotic. A lot of times, there is more energy put into setting up each event than the more mundane things needed to run an event. Plus, miscommunication can lead to overbooking or multiple people contacting the same people. I think we can have one or two people handle most of the coordination of things like monitoring the calendar and making sure there are enough people working each show, without compromising the collective nature of things. A coordinator(s) would just be a go to person for organizing the shows, not necessarily making all of the booking decisions. How was the show over the weekend at the Juicer? Sorry I couldn't make it out. I had to work. I'll try to help out with future shows. Chris --- On Tue, 10/26/10, Matt Walsh <mattwa...@gmail.com> wrote: