CFP: The CAAV Executive Board 2023 Election
Mike Nutt
From: THE CAAV Admin <the...@gmail.com>
Date: Tue, Nov 29, 2022 at 4:47 PM
Subject: CFP: The CAAV Executive Board 2023 Election
Dear CAAV Member,
On 1st February 2023, the 3-year terms of the current Executive Board members will expire. I am emailing you today to invite you to consider nominating yourself or a fellow member of the CAAV to serve on the board.
The past three years have seen many challenges during the COVID-19 pandemic. Our organization has adapted very well, moving the annual CAAVCON conference to a virtual venue and initiating a monthly Speakers’ Series. We also created a platform for members to share content and software for immersive experiences. The CAAV’s treasury has been well-managed; we have funds to cover operational expenses for five years. As we approach elections for the next CAAV administration, we have a new opportunity to continue moving our non-profit organization forward.
I would like to emphasize that everyone should consider themselves a potential nominee, no one is too junior or too senior to submit their name or to be nominated. The CAAV is proud to be a multidisciplinary organization with a diverse membership base, and thus a diverse membership board can bring much value. If you are driven by technological advances in visualization, high value application development, or have an interest in impactful strategic direction for facilities, then you have a lot to offer as a board member and could become a key part of driving change and the advancement of the CAAV.
The new Board’s term will start February 1, 2023. All current board members who are not elected to or who do not run for new terms will assume non-voting Board Members-at-Large positions for one year from February 1, 2023 to assist the new Board. All Executive Board positions have 3-year terms.
The positions open are: President, Vice-President, Secretary, and Treasurer.
President – it shall be the duty of the President to:
Preside at meetings
Vote only in case of a tie
Represent the organization
Appoint committee chairpersons subject to the approval of the Executive Committee
Serve as an ex-officio member of all committees
Perform such other duties as ordinarily pertain to this office
Vice-President – It shall be the duty of the Vice-President to:
Preside in the absence of the President
Maintain a current roster of membership
Work with the Secretary to maintain the CAAV website
Serve as lead on communications with CAAV membership
Secretary – It shall be the duty of the Secretary to:
Record the minutes of all meetings
Keep a file of the organization’s records
Work with the Vice President to maintain the CAAV website.
Issue notices of meetings and conduct the general correspondence of the organization
Treasurer – It shall be the duty of the Treasurer to:
Receive all funds and process Requests for Payment, Deposits Slip, and Officer Signature Forms
Keep an itemized account of all receipts and expenditures and make reports as directed.
Holding a position on THE CAAV Executive Board requires time commitments which include attending monthly conference call meetings (duration 1 hour), the annual conference (2.5 days), and contribution to the online community of practice via the Slack Channel (estimation of 1 hour per month).
If you have questions about any of the positions, feel free to contact me at Frank.K...@villanova.edu to learn more.
All nominees must be members of the CAAV. To register your interest please send an email with your/a nomination to the...@gmail.com, this must include the following:
• a (face) photograph of nominee
• a 1-page CV
• a brief paragraph (up to 250 words) why you/the nominee would be a valuable addition to the Board.
Our elections timeline will be as follows:
- Tuesday, December 20, 2022: Deadline for (self-)nominations
- January 7-26, 2023: Voting period (via eBallot)
- Monday, January 30, 2023: New Executive Board announcement