Need: Job Title || IT Operations Management || East Hanover, New Jersey

Please ensure whether the profiles are having experience working and managing live events, Audio/Video and collaboration workflows. 

Job Description:

The Onsite Meeting and Event Operations Coordinator supports the planning and execution of onsite internal meetings, leadership sessions, special events, and high-visibility engagements by delivering a seamless client experience and strong operational coordination. This role serves as a key point of contact for clients and internal stakeholders, ensuring all meeting and event details are managed accurately, communicated clearly, and executed with a high level of professionalism.

Key Responsibilities

·       Client and Meeting Coordination

·       Event Operations and Logistics

·       Production Team and Process Oversight

·       Cross-Functional Coordination

·       Reporting, Documentation, and Administrative Support

Qualifications

·       Strong communication and organizational skills with a high level of professionalism and client service.

·       Excellent attention to detail and ability to manage multiple priorities with accuracy and consistency.

·       Comfortable communicating and coordinating with senior leaders and executive-level stakeholders.

·       Experience supporting onsite meetings, events, hospitality operations, workplace services, or similar corporate event environments.

·       Strong knowledge of Outlook, SharePoint, and ServiceNow.

·       Experience managing multiple Outlook calendars and shared mailboxes.

·       Ability to coordinate across multiple departments, support teams, and vendors.

·       Strong problem-solving skills with the ability to troubleshoot and adapt quickly in a fast-paced environment.

·       Experience maintaining documentation, trackers, and reporting with a strong focus on follow-through.

·       Ability to support budgets, estimates, invoices, and expense reconciliation.

·       Experience developing or maintaining SOPs and process documentation is a plus.