Job opening: Digital Services Section Supervisor
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The State Archives of NC is recruiting for the Digital Services Section Supervisor. Position information below. To apply, please visit https://www.governmentjobs.com/careers/northcarolina/jobs/3260701/digital-services-section-chief?department[0]=Dept%20of%20Natural%20and%20Cultural%20Resources&sort=PostingDate%7CDescending&page=1&pagetype=jobOpportunitiesJobs
JOB CLASS TITLE: Archivist Manager
POSITION NUMBER: 60083341
DEPARTMENT: Dept of Natural and Cultural Resources
DIVISION/SECTION: Archives & Records/Digital Services
SALARY RANGE:
$56,046.00 - $100,814.00 Annually
RECRUITMENT RANGE: $56,046 - $68,435
SALARY GRADE / SALARY GRADE EQUIVALENT: GN15
COMPETENCY LEVEL: Not Applicable
APPOINTMENT TYPE: Permanent Full-Time
WORK LOCATION: Wake County
OPENING DATE: 10/26/21
CLOSING DATE: 11/09/21 5:00 PM Eastern Time
DESCRIPTION OF WORK:
Salary Grade: GN15
Recruitment Salary: $56,046 - $68,435
This position will be located at:
Archives and Records
109 East Jones St.
Raleigh, NC
Learn about the Division: https://www.ncdcr.gov/about/history/archives-records.
Learn about our employee perks/benefits: https://oshr.nc.gov/state-employee-resources/benefits
Primary Purpose of the Position:
The primary purpose of this position is to manage, direct, and oversee the
resources, operations, personnel, programs, and activities of the Digital
Services Section in all areas of responsibility. The Section Manager oversees
the purchase of storage technologies, as well as software purchases used by
the section and division. It collaborates closely with the Government
Records Section Supervisor on the development of guidance documents and training
materials for state and local government employees in the effective
management of electronic public records. It collaborates closely with
the State Library staff on the development of the resources and tools for the
digital repository and online digital collections. The Section Manager also
serves as a representative or liaison for the Division of Archives and
Records at the state and national conferences and workshops.
Key Responsibilities:
- Manages all programs, resources, personnel, and activities of the section. Establishes policies and procedures and the allocation of staff and other resources for the operation of the program. Develops and coordinates budgetary needs for section operations in conjunction with division administration.
- Serves with other members of the Division of Archives and Records’ management team. Helps develop long-range plans; coordinates division-wide activities; and cooperates to achieve division goals.
- Directs the digital repository security, operations, and maintenance; manages subscription services and software use; and devises policies and procedures for use of resources and tools.
- Oversees and directs section staff that work with records analysts, records officers, and division staff to appraise electronic records and digital files for long-term or permanent value and transfer to the Division; and stays current with trends and strategies for ensuring long-term accessibility and preservation of information.
- Oversees staff that provide consulting services concerning the establishment and maintenance of electronic public records and digital private collections.
- Oversees and directs staff to provide access to division materials, including indexing, cataloging, and scanning of materials; management and maintenance of division website and social media tools; management of the online digital collection tools and addition to these tools; and controls of the mater authority file and metadata standards for access and preservation. Oversees and directs staff regarding the implementation of these tools.
- Oversees and directs staff responsible for the preservation of electronic records and digital assets. Oversees staff in the development of transfer mechanisms, metadata extraction, and normalization of files for the permanent preservation of these files.
- Represents division on departmental and statewide committees and functions, as well on professional organizations to promote the effective and efficient management and preservation of electronic records. Develops educational resources for government officials on these subjects.
- Ability to write and execute best practices and guidance documents regarding technology and records management tools and software.
- Ability to interpret and apply thorough knowledge of concepts of fair use, intellectual property rights, copyright law, and state and federal public records laws
- Ability to establish relationships with other employees, public, and outside entities, as well as communicating effectively orally and in writing
Division Description:
The vision of the Division of Archives and Records is to be a
national leader in providing quality guidance on information stewardship in
North Carolina and in creating simplified and integrated access to authentic
information. The State Archives of North Carolina's mission is to collect,
preserve, manage and provide access to information that protects
citizen rights, documents North Carolina history and culture, promotes
transparency, and encourages stewardship of government records.
The Digital Services Section
The primary purpose of the Digital Services Section (DSS) is to provide
access to and preservation of the division’s archival digital files and
electronic records. The section works across the division to identify
collections of archival materials to digitize and make available via the
division’s online collections. Additionally, the section works to ensure the
reliable and authentic transfer of digital files and electronic records from
donors and government agencies. In this role, the section develops and
implements a digital repository that serves all division digital assets. The
section is also responsible for the research and development of policies and
standards for the transfer requirements of digital files, as well as implementation
of preservation actions for electronic records and digital assets received by
the division. The section engages key stakeholders in the division,
department, and state and local government with regards to electronic
records.
Department Information:
The Department of Natural and Cultural Resources' (DNCR) vision
is to be the leader in using the state's natural and cultural resources to
build the social, cultural, educational and economic future of North
Carolina. Our mission is to improve quality of life by creating opportunities
to experience excellence in the arts, history, libraries and nature
throughout North Carolina. The Department works to stimulate learning,
inspire creativity, preserve the state's history, conserve the state's
natural heritage, encourage recreation and cultural tourism, and promote
economic development. Our goal is to promote equity and inclusion among our
employees and our programming to reflect and celebrate our state's diverse
population, culture, and history by expanding engagement with diverse
individuals and communities. We encourage you to apply to become a part of
our team. Learn more about our agency: WWW.NCDCR.GOV.
KNOWLEDGE, SKILLS AND ABILITIES / COMPETENCIES:
To receive credit for your work history and credentials, you
must provide the information on the application form.
Qualified candidates must have or be able to do:
- Demonstrated experience in digital repository environment or with tools and technologies that facilitate harvesting, collecting, managing, describing, preserving, or accessing electronic records.
- Demonstrated experience in planning, developing, implementing, and evaluating projects and programs, as well as establishing timeframes for completion.
- Demonstrated experience in supervision of staff, volunteer programs, or interns.
- Demonstrated knowledge of metadata standards, such as LOC subject terms/Dublin Core, and content management systems, such as CONTENTdm.
- Must be able to lift 50 lbs.
Management preferences:
Minimum five years’ experience maintaining digital materials in a repository
environment.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
Master's degree in history, public history, library and information science, or a related discipline from an appropriately accredited institution and five years of progressive experience in archives and/or records management; or an equivalent combination of education and experience.
SUPPLEMENTAL AND CONTACT INFORMATION:
The Department of Natural and Cultural Resources (DNCR) selects
applicants for employment based on required education and experience and
job-related knowledge, skills, and abilities without regard to race,
religion, color, national origin, sex, pregnancy, gender identity or expression,
sexual orientation, age (40 or older), disability, National Guard or veteran
status, genetic information, political affiliation or political influence.
Please be sure to complete the application in full. Resumes may be
uploaded with your application, but it will not be accepted in lieu of a
fully completed application and will not be considered for qualifying credit.
"See Resume" or "See Attachment" will NOT be
accepted.
Information should be provided in the appropriate areas, to include the
following: Education, including high school and all degrees obtained, Work
Experience, and Certificates & Licenses. It is critical to our screening
and salary determination process that applications contain comprehensive
candidate information.
Answers to Supplemental Questions are not a substitute for providing all
relevant information within the body of your application. To receive credit
for the supplemental questions, you must provide supporting information
within the "Work Experience" section of the application, to support
your answers. Degrees must be received from appropriately accredited
institutions. Transcripts, and degree evaluations may be uploaded with
your application. To obtain veterans preference, you must scan
and upload a copy of your DD-214 or discharge orders.
Applicants requesting and receiving an accommodation under the Americans with
Disabilities Act (ADA) are eligible to submit paper applications via mail or
by fax. Please call the human resources office for assistance.
If multiple applications are submitted to an individual posting, only the
most recent application received prior to the closing date will be accepted.
Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received, we are unable to provide
information regarding the status of your application over the phone. To check
the status of your application, please log in to your account. Upon the
closing date, applications are "Under Review" and will be screened
by Human Resources for the qualified applicants. The hiring process may take
an average of 6 – 8 weeks.
It is the policy of the State of North Carolina and the N.C. Department of
Natural and Cultural Resources that all employees provide proof of employment
eligibility (immigration and naturalization) on the first day of employment.
We participate in E-Verify (Employment Eligibility Verification
System).
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
109 E. Jones St., Raleigh NC 27601
Phone: 919-814-6670
Technical issues submitting your application, please call the NeoGov
Help Line at 855-524-5627.