@prefix premis3: <http://www.loc.gov/premis/rdf/v3/> .
premis3:originalName "G4104-C6-1933-U5-m.tif" ;
"How much of the file path to preserve would be up to the repository." https://www.loc.gov/standards/premis/v3/premis-3-0-final.pdf, p. 86.
The above example is for a file which a department in our institution has named according to established principles (here using the Library of Congress classification for the item) and then deposited, but the manner of recording the information would still apply with a donor-supplied file. I believe that preserving original file names from donors is important because people will often use filenames as metadata, so the filename might preserve important information. In our use case, a depositor might refer to a file by the original name ("Do you have a copy of [filename]?"), not the name the repository has given it; in our case this would involve a unique identifier. If you do decide to record original filenames, please be prepared to handle non-Roman characters and encode them in a standards-compliant, not software-specific, way.
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We always preserve the original filepath (it may well be the only descriptive information we have for the file). Early on we did run into some issues with long paths, but this is becoming less of an issue now as you can enable long paths in Windows 10. When we did hit We came up with a way of recording initial parts of the path that were common to many files and replacing with a placeholder (I forget the exact details now, but could look them up). The system (based around Preservica) does automatically generate a uuid for every file ingested, and we also have a catalogue reference for each file.
In our online catalogue the file name is currently used as the Title element, and we display the rest of the path in the “physical arrangement” field (we’re currently limited to fields that are in ISAAD(G)). We’d like to make that a clickable link so that you could easily see everything that was originally in the same folder together, but that hasn’t been possible yet.
David Underdown | Senior Digital
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