Make Pdf Not Password Protected

[Lola Bergo]

Ihave the business account so should be able to set passwords for files and folders when I share them. I attempted to do this with a file - I went through the steps to set a password and shared it to the email address of a colleague.

HOWEVER, when they clicked on the folder it opened without any password being asked for. There was also a password protected file inside the folder. They could also open this without being prompted for a password.

Do you have a Dropbox Business account, or a Basic/Plus/Professional account that you're using for business purposes? You can see the exact plan that you have on the Plan page. Basic, Plus and Professional accounts are considered personal accounts.

This sounds like you shared a folder with your colleague. A shared folder cannot be password protected and there's no way (using Dropbox) to password protect the content of a shared folder. Since a shared folder is shared to a specific individual and a Dropbox account is required, there's no need to further protect it with an individual password. Only the people you specifically share it with can access it.

A share link can be password protected, if you have a Professional or Business account. Basic and Plus accounts (Plus, formerly known as Pro) do not have this feature unless they were grandfathered in when Professional accounts were made available (about 7 months ago). A Dropbox account is not required for the recipient, so they wouldn't be required to log in before they could view the content.

Note that the password on share links is really a false sense of security, in my opinion. Share links can easily be passed on to another person (or posted online) along with the password, and you would never know it. If you need to ensure the security of a file or folder (and even that isn't 100% secure since anyone could just copy the content to a new folder and re-share it), then you should use a shared folder and invite the specific individuals that require access to the content.

I have a business dropbox free trial account. When I send the password protected link of a folder to myself (separate email address). I still don't get the password entry box to access the folder just a sign in dropbox account. Please help!

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You can control access to a document by implementing a password for it. Passwords are case-sensitive and can be a maximum of 15 characters long. Create a strong password, ideally one that you can easily remember. But in case you might forget, you should also keep a copy of it in a safe place.

If you lose or forget your document password, Word won't be able to recover it for you. It may be possible for your IT admins to help with password recovery, but only if they had implemented the DocRecrypt tool before you created the document password.

Word Online cannot password encrypt a document. Also, it cannot edit a password-encrypted document. To password protect a Word document, use Open in Word to open it in the desktop version of Word. Thereafter, you must use the Word desktop program to open and edit the document.

If you're concerned about people in your organization losing access to password-protected Microsoft 365 files, consider implementing the DocRecrypt tool. Note that DocRecrypt can only help to recover files that were encrypted after it was implemented. For more information see Remove or reset file passwords using DocRecrypt.

What would really be beneficial to ArcGIS Online from my point of view, would be adding the possibility to share content with 'everyone' while using some form of basic password protection (password protected sharing for users without organizational account). Other cloud services (OneDrive for example) offer similar functionality. The lack of this functionality is pretty much what keeps me from using ArcGIS Online for sharing content.

Hi,

+1 to this comment. We'd be happy with even just a "security by obscurity" approach that only allows access to anyone with the link. As is it, the only way to share with users that don't have an organizational account is to make my content (and all the layer services) completely public AND indexed on AGOL. Needless to say, this does not sit well with clients, and has kept us from using AGOL for anything meaningful.

Cheers,

Ben

I want to do something similar but the last thing I want is for people to have to remember another username and password and have to log in each time they use the map. I want my AGS Online map to just open like a Google Map and be able to use it right away. Is that possible without making everything publicly shared?

I want to be able to share certain content with public users but not make the data public. I thought perhaps if I made a group then I could invite public users to join my group, but that doesn't work either because public users cannot join groups made by organizational account users.

Thus, the only other solution that I could come up with is to somehow make the data accessible with a user name and password so that I could invite public users to collaborate but not make the data public. However, this option does not seem to be currently available. Perhaps there is a widget out there I am not aware of?

You can limit access to hosted feature services (just like with AGS/on-premise services) to specific, shared AGOL maps and applications, without users needing to enter a username and password, by using the method described here:

There is some new functionality for hosted layers that went out with the December release that may address some of the issues outlined here. You can now create hosted feature layer views. With these you could keep the source data shared internally with your organization for editing and create a public view with editing revoked.

I have been at the Fed GIS conference this past week and I have heard the issue come up a few times. It would be great if there was a way to share AGOL content (like a story map) to a private audience outside of my organization (like a client or local partner), but without making the content completely public. I realize that this is similar to the "reduced pricing for viewer only accounts", but in many sectors (like international development and non-profit), it is unrealistic to expect a local partner to pay for something that they are only going to view one time for just a few minutes.

I tried the workflow to secure access to layers, but the option "a secure service was detected" does not come up! The service is not shared - it's private. So when I add it as a new web service where can I get that option and enter the credentials??

As far as ideas go.... Being able to invite social-media based AGOL public accounts to organizational groups, and then share specific apps/maps/layers with that group, would help a lot in some cases where we want to provide a map/app to some but not all of the public (and not go so far as using Hub). And this would provide an identity if they add/edit features in a crowdsource app. Some means for the public to automatically register their public account with a group would definitely help. Hopefully we'll see these types of capability soon.

Depending on the template such as Avenue you can password an index page in 7.0 or any page in that index as well. Some templates such as Brine, which is the inspiration for 7.1 will not allow pages in an index to be password protected.

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