Minutes of the Extraordinary General Body meeting of the members on 7.4.2013.
Muralidaran Ramannachar
Minutes of the meeting of the EGM Held on 7.4.2013 at 11 AM at C-403, Deepica’s Residency , Bangalore -93.
The Secretary Mr.Sudhakar welcomed the gathering. After a brief Note by the President about the purpose of the meeting, the Chairman Welfare committee explained about the pros and cons of repairing the existing lift and of buying a new lift. The cost involved in each was also apprised to the members. After deliberations, the members have unanimously approved for replacing the existing lift with brand new lift – 1 for each block. All members present and all members/office bearers of EC present at the EGM have approved the buying of new lift with none opposing the decision.
The decision to replace the lift instead of repairing the same was taken on the following grounds:
1. As per the Karnataka Lifts Escalators and Passenger conveyors Act, 2012, the Lift has to be approved by the Electrical Inspectorate, Government of Karnataka after installation and the approval has to be renewed every year . For this purpose, the lift has to be manufactured by an approved vendor .All the existing lifts are unapproved. Hence, It was decided to go for the new lifts from approved vendor.
2. The lift should have all the components approved by the Bureau of Indian standards and should have all the safety features stipulated by the Electrical inspectorate . Safety features are not there in the existing lifts , as per the findings of the Deputy Electrical Inspector and it was further confirmed by the contractor doing the AMC and also by another contractor approved by the Inspectorate. There were at least 2 incidents, which confirmed the above. Hence, all members, considering the predominant objective of safety have approved the new lifts.
3. The lift has to be replaced every 10 years to avoid any mishap, as per the above act . The lifts in A and D block are already 5-6 years old and those in C and D block get into repair too often. All the lifts are due for replacement in another 3-4 years , considering the poor quality of components . Also, Additional expenditure of at least Rs.60,000/- p.a. was incurred in the last 2 years, in addition to the AMC cost of Rs.88,000/- Considering the Future replacement cost , it was decided to go for the new lifts now itself .
4. So far there was no approval from the Electrical Inspectorate. The approved vendor would be responsible to get the approval from the Government authorities and comply with the mandatory requirement under the K.l.E.P.C. Act .
The Contribution from each member based on the present quotation from Kone Elevators India Private Limited would be Rs.20,412 ( Rs.39,60,000 @ Rs.9,90,000/- per lift for 4 lifts divided by 194 Flats, including unoccupied flats and all pent houses) . The above cost is inclusive of Freight, Excise duty, VAT and service tax, Erection, testing and commissioning and 12 months warranty from the date of handing over. However, the following are to be borne by DWAR
a. Electrical Panel Boards in the machine room
b. Bulk head fittings inside the lift shaft
c. All civil and electrical works
d. Entrance modification, if any
e. Scaffolding ,minor builder works and separator channel
f. Electrical inspectorate License – Kone will help DWAR in getting the license but all costs associated with license have to be borne by DWAR.
The Action committee for the New lift erection has agreed to the members proposal that one or two competitive quotations should be obtained from approved manufacturers and all efforts would be made to reduce the cost to the maximum possible extent, without compromising on the quality and safety. It was also agreed that the proportionate cost of about 7 flats which are not yet sold /occupied would be paid from the Association’s common fund and the same would be recovered once they are occupied in future. The existing lifts could be sold only as scrap as no approved vendor is ready to take them on exchange.
As of now, the quotation has been given without inspecting our lifts. There are 21 action items as per the check list given by Kone, which have to be completed before the commencement of the work. The exact cost of replacement of 4 lifts for the additional civil, electrical work not covered by the scope of work would be known only after the inspection by the Vendor’s engineers and also comparing the competitive quotations and finalising the vendor. Action committee for lifts has requested the members in present and other members not present to give references /leads about any approved Elevator manufacturer or employees /executives working there as this will help the committee to undertake this massive project and complete the same successfully. Action committee also requests for technical assistance from any member so that appropriate selection of the vendor could be ensured.
The timelines for completion of the project would be minimum 3 months from the date of advance payment. The Action committee has set itself the maximum target of 4 weeks to finalise the vendor and arrive at the final cost. Since the Final notice to disconnect the power connection has already been served on 13.1.2013 and this may happen at any time , timelines is of utmost importance for this project . The project has to be completed at the earliest to avoid disconnection and inconvenience to members. Co-operation from all members are requested by contributing the cost on time.
The total cost would be collected in 2 successive monthly instalments, while option is given to the member to pay in lump sum. The meeting agreed that the deposit already collected for the water meter project would be adjusted towards the contribution for this project by the member who has already paid for the water meter project and balance only would be collected now. Members who have not paid for the water meter project have to pay the total cost worked out, either in lump sum or in 2 successive monthly instalments.
After finalisation of the in principle decision to go for the new lifts, the president apprised the members briefly on the present status of court case against the builder. The president has also informed that the next meeting would be the Annual General Body meeting, wherein new office bearers have to be elected and requested the young members who are actively interested in the activities of the Association to come forward and lead the Association for the common benefit of all.
Mr.Udayashankar, Vice president –committee for finalisation of water meter project has informed the members that the committee has decided to go in for water meter. However, the present EC has decided that the next EC, which is to be elected by the members in the next General Body meeting would consider the committee’s recommendations and take it forward. It was agreed that the deposit for water meter project collected could not be kept in abeyance further and the same could be adjusted towards the cost of lift from each member who has contributed to the water meter project.
The meeting concluded with vote of thanks to the chair and to all members present.
R.Muralidaran
D 105
Vinoo Varghese
Vinoo
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