Different affiliations for one researcher

[ap.m...@gmail.com]

Good morning,

We would like to assign two affiliations (or more) for the same author, but we do not know how to do it in the right way.

Is there a way to assign more than one affiliation to the same author, like making the affiliation field repeatable for the same author? Is it possible?

Thanks in advance!

Mireia Alcalá Ponce de León
Open Science Area
Consorci de Serveis Universitaris de Catalunya (CSUC)

Gran Capità , 2 (Edifici Nexus) - 08034 Barcelona
mireia...@csuc.cat

[Julian Gautier]

Hi Mireia Alcalá Ponce de León,

There isn't a way do this right now, especially not from the dataset metadata forms.

Letting depositors assign multiple affiliations for the same dataset author is one of the use cases for what was suggested in the GitHub issue at 

https://github.com/IQSS/dataverse/issues/377. Because the Author Affiliation field is a child field of the parent "Author" field, and there's no way to make child fields repeatable, dataset depositors aren't able to do things like assign multiple affiliations for a single author.

Could you share the kinds of affiliations an author might have for your repository? For example, would they be separate organizations or different departments within the same organization?

All best,

Julian

Julian Gautier

Product Research Specialist, IQSS

[ap.m...@gmail.com]

Hi Julian,

Thanks for your answer!

For now, we would like to have multiple affiliations related to different institutions, not for departments. In our Dataverse installation, every Dataverse collection is a university or a research centre.

As you can see in this example (https://doi.org/10.34810/data31), the first researcher wants to indicate that he is part of 2 institutions... The problem appears when using the faceted search since it only picks a single institution when we actually have two. 

Thanks for all,

Mireia Alcalá Ponce de León
Open Science Area
Consorci de Serveis Universitaris de Catalunya (CSUC)

Gran Capità , 2 (Edifici Nexus) - 08034 Barcelona
mireia...@csuc.cat

El dia dimarts, 2 de febrer de 2021 a les 15:55:42 UTC+1, Julian Gautier va escriure:

[Julian Gautier]

Thanks for the example! I couldn't get to the dataset by following the DOI url, https://doi.org/10.34810/data31, which after a while, at least in Chrome, seems to redirect to http://dataverse.csuc.cat/dataset.xhtml?persistentId=doi:10.34810/data31. I had to change http to https, then the dataset page loads: https://dataverse.csuc.cat/dataset.xhtml?persistentId=doi:10.34810/data31. Maybe there's a Dataverse installation configuration problem?

Anyway, I see that two affiliations are entered in the affiliation field, which like you wrote is supposed to hold only one affiliation (see Martin Floor):

You're right, this isn't ideal since the facets in the Dataverse software, its metadata exports, and other systems that try to interpret those exports will think it's one affiliation. A similar problem exists for other fields too, like the keyword field, where some depositors put multiple values in one field. I described this problem at https://github.com/IQSS/dataverse/issues/4035.

Unfortunately I'm not sure there's a workaround right now. Hopefully future design/development work can make it possible to do things like add multiple affiliations for one author, and we'd have to consider what support could be provided for "correcting" datasets like the one you linked to.

Maybe we could consider adding a common type of field where multiple values are accepted. OSF has some fields like this, where you press enter/return to add each value:

As part of the community's work on better support for controlled vocabularies, something like this might already be planned, or maybe even already exist in a fork of the Dataverse software.

[ap.m...@gmail.com]

Dear Phil,

Apologize for my delay.

Thanks for your explanations. For the moment, these cases are few so we will follow the same method. The proposed solution sounds good! :)

And I will pass the problem-DOI to my ICT colleagues.

All best,

Mireia

El dia dimarts, 2 de febrer de 2021 a les 22:32:47 UTC+1, Julian Gautier va escriure:

[Julian Gautier]

Hi Mireia,

My colleague Phil Durbin and I were wondering: Was your last reply in this thread about the DOI url that didn't lead to the dataset page (it does now) and multiple affiliations for one researcher or did you simply called me Phil by mistake? We have at least two great Phil's in the community, whom I can only aspire to be. =)

[ap.m...@gmail.com]

Hi Julian,

Apologize for my mistake! Everything will be easier when we can meet in the next Dataverse Community Meetings :)

Regards, 

Mireia

El dia divendres, 5 de febrer de 2021 a les 16:44:46 UTC+1, Julian Gautier va escriure: