Interest in modifying permissions so that only curators upload files?

[Betsy]

Happy New Year! At Johns Hopkins University, the data curators mediate the entire deposit process for our researchers. We obtain the dataset metadata and files using a method outside of the Dataverse Project software and create the datasets for them. However, we plan to transition to what is a more typical repository workflow where   researchers create draft datasets and then the draft gets submitted to curators for review prior to publication.

Ideally, we would prefer a workflow where the researchers are only allowed to enter metadata, but not upload the actual data files. Once we receive a notification that a draft dataset has been created, we would then reach out to the researcher to discuss file transfer methods. At the moment, with how permissions work in Dataverse, we can’t prohibit researchers from depositing files to their draft datasets (though we can modify the language in the UI to discourage it).

This brings me to my question for the community. Is permitting only curators to upload files a functionality that would be of value to others, not just our particular repository? I am willing to put in a feature request, but I would want to know if others are interested as well.

I posed this question on Zulip as well: #community > Permitting Only Curator File Uploads

Thanks!

Betsy Gunia (she/her/hers)

Johns Hopkins University Data Services (https://dataservices.library.jhu.edu/)

Johns Hopkins Research Data Repository (https://archive.data.jhu.edu/)

[Mansoor Koormath]

Dear  Betsy Gunia,

I have gone through your email. Based on my experience, we will be able to establish a review process within the workflow. For that, we have to enable the roles for the same group. i.e One group with a role of "Dataset Creator" and the same group with a role of "Contributor". Once we enable these settings, all datasets will go through the review process. Here, the submitter/author can only submit their datasets for review and will not be able to publish them directly. What is the use of these settings? We can review the datasets and files submitted by the author and return the dataset to the author for correction, or publish it once it has been reviewed. I hope this process will help with your requirements.

Regards

Mansoor Koormath

Library, Indian Institute of Management Bangalore

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